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Finding 572479 (2024-005)
Significant Deficiency 2024
The City will start requireing all supporting documentation for all grants, including those administered by a third party.
The City will start requireing all supporting documentation for all grants, including those administered by a third party.
Finding 572478 (2024-002)
Significant Deficiency 2024
Finding 2024-002: Noncompliance with Continuing Loan Monitoring Requirements Evaluation of Finding: Significant Deficiency and Noncompliance Federal Program: HOME Investment Partnerships program Assistance Listing Number: 14.239 Federal Grantor: Department of Housing and Urban Development Federal Aw...
Finding 2024-002: Noncompliance with Continuing Loan Monitoring Requirements Evaluation of Finding: Significant Deficiency and Noncompliance Federal Program: HOME Investment Partnerships program Assistance Listing Number: 14.239 Federal Grantor: Department of Housing and Urban Development Federal Award Year: 2023-2024 Criteria: The City is a subrecipient of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development. Per the grant agreement, the City must regularly monitor loan recipients’ compliance with the loan agreement and program guidelines. Condition: The City is not adhering to their established policy to oversee loan compliance requirements and has not retained adequate documentation to demonstrate ongoing adherence to these requirements. Cause: The noncompliance is attributed to the City being unfamiliar with the continuing loan compliance requirements specified within the CDBG grant program and grant agreement. Effect: The failure to comply with the continuing loan compliance requirements poses significant risks, including: • Potential mismanagement or misuse of funds by loan recipients. • Increased likelihood of default or financial instability among borrowers. • Inaccurate financial reporting and lack of accountability. • Overall diminished effectiveness and credibility of the CDBG program. Questioned Costs: No questioned identified. Context: We tested 8 out of 42 loans that existed prior to the fiscal year ended June 30, 2024, noting the City did not have sufficient documentation to support continuing loan compliance requirements were met. Through discussions with the City, the City was unaware of the continuing loan compliance requirements per the grant agreement. Repeat Finding: No Recommendation: To address and rectify this noncompliance issue, it is recommended that the following actions be implemented: • Provide comprehensive training on monitoring procedures and compliance requirements. • Review grant policies checklists to ensure thorough and consistent treatment. • Establish a regular schedule for loan evaluations, document inspections, and follow-up actions. By taking these corrective measures, the City can ensure it meets the continuing loan monitoring requirements and supports the success and integrity of the Community Block Development program. Corrective Action Plan: The City acknowledges the finding regarding noncompliance with the continuing loan monitoring requirements for the Community Development Block Grant (CDBG) Home Improvement Program. We recognize the importance of ensuring full compliance with all grant requirements to maintain the integrity and effectiveness of the program and will implement the recommendations by September 30, 2026. Since 1985, the City of Inglewood has approximately 281 CDBG loans issued to homeowners under the CDBG Program for either homebuyer programs or for housing rehabilitation programs. Over the years the City has contracted with the outside agency, Inglewood Neighborhood Housing Services (INHS) to administer these homeowner loan programs for Inglewood residents. It has been demonstrated that the now dissolved INHS has issued loans to homeowners and may not have recorded each transaction accurately, thus resulting in some loans being paid off without proper noticing to the City. In 2007, the City retrieved the loan files from INHS in an attempt to reconcile the outstanding loans issued by INHS. The City’s CDBG Division along with the RDA has been tasked with reconciling the home loans for both HUD and the RDA. During this period, the City suffered a gradual reduction in HUD CDBG and HOME funds which resulted in the gradual reduction of key CDBG staff members, beginning with the separation of the Senior Grants Coordinator, the Grants Coordinator, the CDBG Division Accountant, and the CDBG Administrative Analyst. The remaining full-time staff and two new full-time CDBG Division staff, saw the retirement of the Grants Manager, and a series of five subsequent managers since 2013. Since 2019, the City stabilized its staffing to include a HUD Programs Manager who is responsible for overseeing the CDBG Loan Program. The HUD Programs Manager will ensure the loans are properly monitored, and serviced. The City has two Senior Program Specialists (SPS) who have a combined total of over 40 years’ experience in HUD Programs. It is important to note, one of the two SPS has been out on leave since December 2024. Corrective Action 1.0: The city will provide CDBG staff with comprehensive training on monitoring procedures and compliance requirements Corrective Action 2.0: CDBG staff will review grant policies checklists to ensure thorough and consistent treatment. Corrective Action 3.0: CDBG staff will establish a regular annual loan evaluation, document inspections, and follow-up actions. Projected Time of Completion: September 30, 2026 The name of the contact person responsible for the corrective action: Roberto Chavez, HUD Programs Manager If the Cognizant or Oversight Agency for the Audit has questions regarding the corrective action plan, please contact Luisana Gomez, Accounting Manager lgomez@cityofinglewood.org
July 28, 2025 Cognizant or Oversight Agency for Audit The City of Inglewood respectfully submits the following corrective action plan for the year ended September 30, 2024. Name and address of independent public accounting firm: Lance, Soll & Lunghard, LLP 203 N. Brea Blvd, Suite 203 Brea, CA 92821 ...
July 28, 2025 Cognizant or Oversight Agency for Audit The City of Inglewood respectfully submits the following corrective action plan for the year ended September 30, 2024. Name and address of independent public accounting firm: Lance, Soll & Lunghard, LLP 203 N. Brea Blvd, Suite 203 Brea, CA 92821 Audit period: 10/01/2023 to 09/30/2024 The finding from the September 30, 2024 schedule of findings and questioned costs is discussed below with the corrective action plan. Finding 2024-001: Delays in Financial Reporting Evaluation of Finding: Material Weakness and Noncompliance Criteria: Management is responsible for providing timely and accurate financial information. Because the City has expended over $750,000 in federal awards, Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance), requires non-federal entities to submit their financial statements and single audit reports to the Federal Audit Clearinghouse (FAC) within the earlier of 30 calendar days after receipt of the auditor's report(s), or nine months after the end of the audit period. Per HUD REAC reporting requirements and 24 CFR Part 5, Subpart H of the Uniform Guidance, auditees must submit the reporting package, including the Schedule of Findings and Questioned Costs, to the Federal Audit Clearinghouse within 30 calendar days after receipt of the auditor’s report or nine months after the end of the audit period, whichever comes first. Condition: The City did not submit its financial statements and single audit reports to the FAC within the required timeframe for the fiscal year ended September 30, 2024. The financial statements and single audit reports were submitted after the deadline of June 30, 2025. The City failed to submit the Real Estate Assessment Center (REAC) reporting package to the U.S. Department of Housing and Urban Development (HUD) within the required timeframe for the fiscal year ended September 30, 2024. The financial statements and single audit reports were also submitted after the deadline of June 30, 2025. Cause: The financial reporting was delayed primarily due to the finalization of the Inglewood Basketball Entertainment Center (IBEC) transactions, which required extensive review and adjustments to ensure accuracy and compliance. Additionally, the resolution of compliance matters related to the sale of land parcels held by the Successor Agency further contributed to the delay. These complex processes necessitated thorough examination with specialists and coordination with attorneys, ultimately impacting the timely completion of the financial reports. Effect: The late submission of the financial statements, single audit, and REAC reports impairs the ability of the federal awarding agencies and pass-through entities to monitor the City’s compliance with federal requirements and to make informed decisions regarding the continuation or modification of federal awards. The late submission also results in noncompliance with the Uniform Guidance and HUD REAC, and increases the risk of fraud, waste, and abuse of federal funds. Context: The City’s financial statements and single audit reports are used by the federal awarding agencies and pass-through entities to assess the non-federal entity's financial condition, internal controls, and compliance with federal requirements. Repeat Finding: No Recommendation: LSL does not anticipate this finding to be repeated in the next fiscal year, as the IBEC transaction is expected to be fully resolved. With the completion of this transaction and the resolution of compliance matters related to the sale of land held by the Successor Agency, the processes that contributed to the delay in financial reporting will no longer be a factor. This will enable more timely and accurate financial reporting moving forward. Management Response: Management acknowledges the auditors finding regarding delays in financial reporting, including the late issuance of financial statements, and the timing challenges caused by the accounting treatment of complex or non-routine transactions. We recognize that timely financial reporting is essential to upholding public trust, supporting informed policy decisions, and ensuring compliance with applicable accounting standards and regulatory deadlines. The delays identified during the audit were primarily attributable to the following factors: • The occurrence of a complex and non-recurring transaction during the fiscal year that required significant time for proper technical analysis and documentation. • Dependencies on information from third-party agencies, consultants, and internal departments that impacted the timing of final reporting deliverables. Corrective Action Plan: In response to this finding, the City is taking the following steps to improve the timeliness and reliability of its financial reporting process: 1. Staff Development and Capacity: The City has initiated efforts to strengthen the Finance Department’s capacity by filling key vacancies, cross-training staff, and providing targeted professional development on complex accounting topics relevant to governmental reporting. 2. Proactive Technical Review: The City will identify and evaluate complex or unusual transactions on a proactive basis throughout the fiscal year and, where appropriate, consult with the City’s external auditors or subject matter experts prior to year-end. 3. Process and Timeline Enhancements: The City is updating its year-end financial close calendar to incorporate additional review periods for high-complexity areas and to better align internal workflows and external reporting timelines. 4. Improved Coordination and Documentation: The Finance Department is implementing enhanced coordination protocols with other departments and external service providers, as well as strengthening internal documentation procedures to ensure timely and accurate support for financial entries and disclosures. The City remains committed to enhancing its financial reporting processes and internal controls. Management believes these corrective actions will lead to more timely issuance of the City’s financial statements in future periods and will continue to monitor progress and make adjustments as necessary. The name of the contact person responsible for the corrective action: Luisana Gomez, Accounting Manager If the Cognizant or Oversight Agency for the Audit has questions regarding the corrective action plan, please contact Luisana Gomez, Accounting Manager lgomez@cityofinglewood.org
Finding 2024-001 – Housing Choice Voucher Tenant Files – Eligibility – Internal Control over Tenant Files - Noncompliance & Significant Deficiency – Housing Choice Voucher Program – ALN #14.871 The Greensboro Housing Authority (GHA) continues the implementation of systems and processes to correct i...
Finding 2024-001 – Housing Choice Voucher Tenant Files – Eligibility – Internal Control over Tenant Files - Noncompliance & Significant Deficiency – Housing Choice Voucher Program – ALN #14.871 The Greensboro Housing Authority (GHA) continues the implementation of systems and processes to correct internal control of participant files in the Housing Choice Voucher Program (HCVP) with the following actions: GHA will continue to have external and internal third-party reviews of select file samples ongoing throughout the year for the purpose of identifying each of the items stated in the above finding along with other potential areas for risk. GHA has implemented accountability measures through a two-pronged approach of quality control and quality assurance checks at both the division and department levels to verify the accuracy of calculations and the completeness of program participant files. GHA has also revised and updated its file readiness checklist to ensure consistent file quality and adherence to stated protocols. GHA will continue to provide internal and external training for HCV team members. Based on the results of independent and internal reviews, we have identified specific areas for ongoing training and development. We have also targeted specific individuals who need additional development and focused training. GHA has initiated and will continue implementing the latest module(s) within its corporate software platform (YARDI). This will result in streamlining and automation of the HCV process. These upgrades and enhancements will include eligibility, intake, inspection and recertification workflows which will minimize and even mitigate specific errors that have been identified above. As a result, we will have an effective increase in both quality control and quality assurance within the entire HCV process. Anticipated Completion Date: The above plans will be implemented immediately and will be continuously monitored. We anticipate a completion date of no later than December 31, 2025. Responsible Parties: Meredith J. Daye, Chief Operating Officer Donna Mills, Vice President of Voucher Administration
View Audit 363610 Questioned Costs: $1
2024-002 ALN 14.850 – Public Housing Operating Fund – Eligibility Management acknowledges the finding and will follow the Auditor's recommendations as listed in the Schedule of Findings and Questioned Costs. Person Responsible for Correction of Finding: Jessica Holcomb, Executive Director Projected ...
2024-002 ALN 14.850 – Public Housing Operating Fund – Eligibility Management acknowledges the finding and will follow the Auditor's recommendations as listed in the Schedule of Findings and Questioned Costs. Person Responsible for Correction of Finding: Jessica Holcomb, Executive Director Projected Completion Date: December 31, 2025
2024-001 ALN 14.871 – Housing Voucher Cluster – Eligibility Management acknowledges the finding and will follow the Auditor's recommendations as listed in the Schedule of Findings and Questioned Costs. Person Responsible for Correction of Finding: Jessica Holcomb, Executive Director Projected Comple...
2024-001 ALN 14.871 – Housing Voucher Cluster – Eligibility Management acknowledges the finding and will follow the Auditor's recommendations as listed in the Schedule of Findings and Questioned Costs. Person Responsible for Correction of Finding: Jessica Holcomb, Executive Director Projected Completion Date: December 31, 2025
Recommendation: We recommend that the District develop and implement formal policies and procedures to ensure that federal reports are reviewed for accuracy, completeness, and timeliness prior to submission. Management should assign responsibility for report preparation and review, implement checkli...
Recommendation: We recommend that the District develop and implement formal policies and procedures to ensure that federal reports are reviewed for accuracy, completeness, and timeliness prior to submission. Management should assign responsibility for report preparation and review, implement checklists or reconciliation processes, and provide training to staff involved in federal reporting. Corrective Action: 1. Assign separate personnel for report drafting and supervisory review to ensure segregation of duties. 2. Create and require use of a Quarterly Report Review Checklist to confirm accuracy, completeness, and timeliness before submission. Person Responsible for Corrective Action: William Clayton, Finance Manager. Anticipated Completion Date for Corrective Action: Corrective Action is immediately implemented in response to the auditors’ recommendation.
Recommendation: We recommend that the District strengthen its internal control system by implementing a formal tracking mechanism for federal reporting deadlines, assigning responsibility for report preparation and submission, and establishing a review process to ensure timely compliance with all gr...
Recommendation: We recommend that the District strengthen its internal control system by implementing a formal tracking mechanism for federal reporting deadlines, assigning responsibility for report preparation and submission, and establishing a review process to ensure timely compliance with all grant reporting requirements. Corrective Action: 1. Designate a primary report preparer and assign a secondary reviewer to verify report accuracy, completeness, and timeliness prior to submission. 2. Implement a report review checklist to be completed and signed by both preparer and the reviewer, filed with each submission. Person Responsible for Corrective Action: William Clayton, Finance Manager Anticipated Completion Date for Corrective Action: Corrective Action is immediately implemented in response to the auditors’ recommendation.
FINDING 2024-001 Finding Subject: COVID-19 - Coronavirus State and Local Fiscal Recovery Funds Contact Person Responsible for Corrective Action: Debra Carnes Contact Phone Number and Email Address: 317.477.1105 Views of Responsible Officials: We concur with the audit finding and will enhance our int...
FINDING 2024-001 Finding Subject: COVID-19 - Coronavirus State and Local Fiscal Recovery Funds Contact Person Responsible for Corrective Action: Debra Carnes Contact Phone Number and Email Address: 317.477.1105 Views of Responsible Officials: We concur with the audit finding and will enhance our internal controls and procedures for subrecipient monitoring. Specifically, we will: Corrective Action Plan for Finding 2024-001 l. Include the Assistance Listing Number (ALN) and Federal Award Identification Number (FAIN) in subaward agreements. 2. Verify that subrecipients have been audited as required. Implementation Timeline We will update our written internal controls by August 29, 2025, to reflect these enhancements. Current Status We have already verified that our subrecipient has been audited, and to the best of our knowledge, there are no findings related to ARPA funding. Sincerely, Debra A. Carnes Hancock Co. Auditor
2024-002 Unnecessary spending of federal awards Federal Agency: U.S. Department of Treasury Pass Through Entity: Child Care Aware of Kansas Program Name: Coronavirus State and Local Recovery Funds (COVID-19) Assistance Listing Number: 21.027 Award Period: March 12, 2020 to June 30, 2023 Recommen...
2024-002 Unnecessary spending of federal awards Federal Agency: U.S. Department of Treasury Pass Through Entity: Child Care Aware of Kansas Program Name: Coronavirus State and Local Recovery Funds (COVID-19) Assistance Listing Number: 21.027 Award Period: March 12, 2020 to June 30, 2023 Recommendation: Policies and Procedures should be implemented for expenditures related to significant long-term commitments to undergo proper vetting to ensure the expense necessary prior to purchase. Action Taken (Unadutied): Management intends to enhance controls over the procurement process to require approval by Board of Directors for all purchase commitments exceeding a defined threshold. Contact Name – Ozel Soykan, Director of Finance Expected completion date – 12/31/2025 If the U.S. Department of Treasury has questions regarding this plan, please call Ozel Soykan at 785-423-2098.
View Audit 363590 Questioned Costs: $1
CORRECTIVE ACTION PLAN (Concerning Finding 2024-001) Contact Person Responsible for Corrective Action: Margaret White, Superintendent Corrective Action: RSU 84 will take the following actions to address finding 2024-001 Wage Rate Requirements. As stated in last year’s Corrective Action Plan, startin...
CORRECTIVE ACTION PLAN (Concerning Finding 2024-001) Contact Person Responsible for Corrective Action: Margaret White, Superintendent Corrective Action: RSU 84 will take the following actions to address finding 2024-001 Wage Rate Requirements. As stated in last year’s Corrective Action Plan, starting on May 1, 2023, RSU 84 began implementing internal control processes and procedures to ensure we followed the criteria for Special Test and Provisions Wage Rate Requirements. We asked for a prevailing wage rate clause in the contract provisions for construction contracts and obtained copies of certified payrolls. Moving forward, current and future year construction projects paid for with federal and/or state funding will include further Davis Bacon language. Starting in the FY 25 Davis Bacon contracts RSU 84 will include the missing language attached to this Corrective Action Plan. Payroll certifications will be received with each invoice submitted for payment to the district and reviewed by the Business Manager for compliance with Davis Bacon guidelines as applicable. A copy of the OMB Circulars containing the CFR guidelines has been received and reviewed by the Business Manager and applicable grant managers/coordinators to implement a more stringent internal control process and procedure to ensure all requirements are followed. The Business Manager will update the district’s administrative team and central office staff on applicable guidelines to ensure compliance with all projects paid for by federal and/or state funding. Anticipated Completion Date: June 30, 2025 Sincerely, Margaret C. White Superintendent RSU 84/MSAD 14 Basic Record Requirements- All regular payrolls and other basic records must be maintained by the contractor and any subcontractor during the course of the work and preserved for all laborers and mechanics working at the site of the work (or otherwise working in construction or development of the project under a development statute) for a period of at least three years after all the work on the prime contract is completed. Certified Payroll Requirements- The contractor or subcontractor must submit weekly, for each week in which any DBA-or Related Acts-covered work is performed, certified payrolls to the [appropriate Federal agency] if the agency is a party to the contract, but if the agency is not such a party, the contractor will submit the certified payrolls to the applicant, sponsor, owner, or other entity, as the case may be, that maintains such records, for transmission to the [write name of agency]. The prime contractor is responsible for the submission of all certified payrolls by all subcontractors. A contracting agency or prime contractor may permit or require contractors to submit certified payrolls through an electronic system, as long as the electronic system requires a legally valid electronic signature; the system allows the contractor, the contracting agency, and the Department of Labor to access the certified payrolls upon request for at least three years after the work on the prime contract has been completed; and the contracting agency or prime contractor permits other methods of submission in situations where the contractor is unable or limited in its ability to use or access the electronic system.
2024-001 Inadequate Documentation Criteria: Under Uniform Guidance, costs charged to federal programs need to be supported with proper documentation and reviewed to make sure they’re accurate, necessary, and allowed. Condition: During our testing of reimbursement and cost allocations charged to fede...
2024-001 Inadequate Documentation Criteria: Under Uniform Guidance, costs charged to federal programs need to be supported with proper documentation and reviewed to make sure they’re accurate, necessary, and allowed. Condition: During our testing of reimbursement and cost allocations charged to federal awards, we noted multiple instances where documentation supporting the expenditures was incomplete or missing. Specifically: • Several allocations lacked invoices or receipts to support the claimed amounts. • Mileage reimbursements were not recalculated or independently reviewed before payment. • A charge of $410 was identified as fraudulent but was still charged to a federal grant. Cause: The organization’s internal review procedures over cost allocations and reimbursements were not consistently applied. Questioned Costs: We identified $1,101 in costs that may not be allowable. Effect: Without proper documentation and review, there’s a greater risk that unallowable costs could be charged to the grant, which may result in questioned costs or repayment. Auditor’s Recommendation: We recommend that the organization strengthen its internal control procedures related to cost allocation and reimbursement by: • Requiring complete supporting documentation (e.g., invoices, receipts) for all claimed costs. • Implementing formal review and approval processes. • Training staff responsible for reimbursement requests and approvals on federal requirements. Grantee Response: WCASA acknowledges the finding and has since transitioned to a new financial services provider with strong knowledge of our systems and Uniform Guidance requirements. As part of this transition, additional procedures have been established to ensure proper documentation and review, including: • Requiring documentation for all reimbursement requests • Training personnel on federal requirements for allowable costs • Strengthening the review and approval process
View Audit 363567 Questioned Costs: $1
Responsible Official’s Response: Management agrees with the recommendation to establish and follow a documented internal control process over the review of reporting. Staff will work to develop an appropriate internal control process and once the process has been developed staff will document in wri...
Responsible Official’s Response: Management agrees with the recommendation to establish and follow a documented internal control process over the review of reporting. Staff will work to develop an appropriate internal control process and once the process has been developed staff will document in writing the process and review it with department leaders. Additionally, staff members working in areas concerning this process will be trained to ensure process adherence.
Corrective Action Planned: Due to the Authority's size, it is cost-prohibitive and impractical to achieve the ideal level of segregation of duties. The Authority has implemented as many controls and segregation of duties as practically possible for an organization of this size. Completion Date: Ongo...
Corrective Action Planned: Due to the Authority's size, it is cost-prohibitive and impractical to achieve the ideal level of segregation of duties. The Authority has implemented as many controls and segregation of duties as practically possible for an organization of this size. Completion Date: Ongoing
Corrective Action Planned: The USGA will enhance the procedures within its Policy for the Acquisition of Goods & Services relating to procurements utilizing Federal funding. In particular, the Policy will be amended so that adequate documentation is retained to ensure compliance with the requirement...
Corrective Action Planned: The USGA will enhance the procedures within its Policy for the Acquisition of Goods & Services relating to procurements utilizing Federal funding. In particular, the Policy will be amended so that adequate documentation is retained to ensure compliance with the requirements for the procurement methods described in 2 CFR §200.320. Further, the updated Policy will include additional requirements to ensure that applicable documentation of the USGA’s suspension and debarment verification procedures is retained and attached to any related purchase order in the USGA’s ERP system. At the time of the Policy’s approval by the USGA’s Executive Leadership team, the document will be shared with all employees and posted on our internal shared site where Finance related policies are stored and may be referred to. The USGA’s Finance/Accounting Department will be responsible for identifying grants to which the updated Policy applies and to assist with retaining the relevant documentation. The USGA’s Finance/Accounting Department will also develop a unique coding/project identifier to assist with ensuring that the request to purchase via a Purchase Order (PO) is visibly different than a generic PO when Federal funding is involved.
Student Registration and Financial Services (SRFS) and the office of Student Financial Aid (SFA) will review existing policy/practice around updates to disbursement records. We will make any necessary changes to controls to ensure all disbursements are included for reporting to the COD within the re...
Student Registration and Financial Services (SRFS) and the office of Student Financial Aid (SFA) will review existing policy/practice around updates to disbursement records. We will make any necessary changes to controls to ensure all disbursements are included for reporting to the COD within the required timeframe.
Student Registration and Financial Services (SRFS) and the office of Student Financial Aid (SFA) will continue collaboration with school partners and the office of the Provost to reinforce university policies and procedures by continuing to provide training to individuals involved in the process of ...
Student Registration and Financial Services (SRFS) and the office of Student Financial Aid (SFA) will continue collaboration with school partners and the office of the Provost to reinforce university policies and procedures by continuing to provide training to individuals involved in the process of updating student’s enrollment. The office of the University Registration (OUR) and SFA will collaborate to use existing school partner meetings, and internal functional partner meetings to conduct training. OUR generated its first Enrollment Reporting out of the new system (Banner Student) in Summer 2022. We expect to achieve steady state processing, when moving from the main frame to ERP system within five years of go-live. SRFS will review school partner access through audit reports to determine error rates and assess risk. SRFS will review existing policy/practice around student activated drops/withdrawals/Penn Leaves of Absence and make recommendations.
Student Registration and Financial Services (SRFS) and the Office of the University Registrar (OUR) will continue collaboration with school partners and the office of the Provost to reinforce university policies and procedures. Over the course of the last year (as the newly implemented system entere...
Student Registration and Financial Services (SRFS) and the Office of the University Registrar (OUR) will continue collaboration with school partners and the office of the Provost to reinforce university policies and procedures. Over the course of the last year (as the newly implemented system entered its second year), the university has increased the number and expertise level of employees in the OUR and offered entry level training to key stakeholders. OUR generated its first Enrollment Reporting out of the new system (Banner Student) in Summer 2022. We expect to achieve steady state processing, when moving from the main frame to ERP system within five years of go-live. SRFS will increase the depth of the training sessions by working with school registrars to help bolster their understanding and expertise. The SRFS and OUR will use various monitoring reports and data to identify areas of concern and to inform training offerings.
Suspension & Debarment Recommendation: As part of its procurement process, the County should obtain verification that the vendor or subrecipient is not suspended or debarred. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned in respon...
Suspension & Debarment Recommendation: As part of its procurement process, the County should obtain verification that the vendor or subrecipient is not suspended or debarred. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned in response to finding: While several departments at the County have been checking this internally, we will work on a more formal procedure that will require the departments to show proof of verification that the vendor or subrecipient is not suspended or debarred prior to release of payment. Name(s) of the contact person(s) responsible for corrective action: Stephanie Wellemeyer, Auditor/Clerk Planned completion date for corrective action plan: During fiscal year 2024/2025.
Corrective Action Planned: The Authority will closely monitor all deposits to make sure that the amount of funds on deposit are protected by federal deposit insurance, corporate surety bond, or collateral. Completion Date: December 31, 2025
Corrective Action Planned: The Authority will closely monitor all deposits to make sure that the amount of funds on deposit are protected by federal deposit insurance, corporate surety bond, or collateral. Completion Date: December 31, 2025
Corrective Action Planned: Due to the Authority's size, it is cost-prohibitive and impractical to achieve the ideal level of segregation of duties. The Authority has implemented as many controls and segregation of duties as practically possible for an organization of this size. Completion Date: Ongo...
Corrective Action Planned: Due to the Authority's size, it is cost-prohibitive and impractical to achieve the ideal level of segregation of duties. The Authority has implemented as many controls and segregation of duties as practically possible for an organization of this size. Completion Date: Ongoing
Views of Responsible Officials and Planned Corrective Actions: All staff will be re-trained in completing the financial responsibility forms and scanning into patients' chart. Managers will continue to perform audits to ensure accuracy three times per year. Disciplinary action will be taken as need...
Views of Responsible Officials and Planned Corrective Actions: All staff will be re-trained in completing the financial responsibility forms and scanning into patients' chart. Managers will continue to perform audits to ensure accuracy three times per year. Disciplinary action will be taken as needed.
Corrective Action: In February 2025 the District was notified that inadequate supporting documentation could not be located relating to the Maintenance of Effort calculations, due to significant turnover of District staff turnover during the fiscal year 2024. Moving forward, the District will seek a...
Corrective Action: In February 2025 the District was notified that inadequate supporting documentation could not be located relating to the Maintenance of Effort calculations, due to significant turnover of District staff turnover during the fiscal year 2024. Moving forward, the District will seek additional guidance to ensure compliance requirements and level of effort guidelines are followed and supporting documentation is retained. Personnel Responsible for Corrective Action: Sarah Siegrist, External Consultant Anticipated Completion Date: February 2025.
2. 2024-02 i. Comments on Finding: In accordance with HUD regulations, the Corporation should maintain an Affirmative Fair Housing Marketing Plan (AFHMP) ii. Actions Taken or Planned: Management will take steps needed to obtain an AFHMP.  Responsible Person: Chelsea Gulden  Anticipated Completion ...
2. 2024-02 i. Comments on Finding: In accordance with HUD regulations, the Corporation should maintain an Affirmative Fair Housing Marketing Plan (AFHMP) ii. Actions Taken or Planned: Management will take steps needed to obtain an AFHMP.  Responsible Person: Chelsea Gulden  Anticipated Completion Date: 6/30/2025  Steps to Implement: Obtain an AFHMP.
FINDING No. 2024-002: Section 236 Interest Reduction Payments, ALN 14.103 Recommendation: Management should implement procedures to ensure the Project verifies tenant eligibility through the EIV system within the established time frame. Action Taken: Staff training has been provided with additional ...
FINDING No. 2024-002: Section 236 Interest Reduction Payments, ALN 14.103 Recommendation: Management should implement procedures to ensure the Project verifies tenant eligibility through the EIV system within the established time frame. Action Taken: Staff training has been provided with additional HUD training inclusive of EIV reporting. If the audit Oversight Agency has questions regarding these plans, please call Irene Phillips at 954-835-9200. Sincerely yours, Irene Phillips, CFO
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