View of Responsible Official
(This was implemented at the end of the 22/23 Audit, however, that audit was completed after the beginning of
the next fiscal year. Therefore, the timing overlapped, and the changes implemented were not yet evident at the
beginning of the new fiscal year.) Currently, bas...
View of Responsible Official
(This was implemented at the end of the 22/23 Audit, however, that audit was completed after the beginning of
the next fiscal year. Therefore, the timing overlapped, and the changes implemented were not yet evident at the
beginning of the new fiscal year.) Currently, based on the capacity of the Organization’s staffing pool, the most
efficient and effective means of review and reconciliation of cash disbursements and payroll is the
Organization’s Board Chair and CEO reviewing the cash disbursements and payroll every two weeks, prior to
payments being made. The Organization’s Director of Operations forwards the Board Chair and CEO a listing of
cash disbursements and payroll due with the suggested payments. The Board Chair and CEO each will ask
questions and formally “approve” or “disapprove” each transaction, prior to any disbursements. Once reviewed,
the CEO will return the reviewed materials to the Director of Operations with the amounts to pay. Also, the
Organization’s outsourced accountant will review and approve each monthly bank reconciliation and bank
statement for all Organizational accounts, as well as the monthly credit card statements. The outsourced
accountant does not have the ability to access the monthly bank statements or make purchases.