Corrective Action Plans

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Finding 37232 (2022-003)
Significant Deficiency 2022
Corrective Action Plan 2022-003: The College concurs with the finding and has reviewed and where appropriate made updates to the processes used to report disbursement dates to COD. Completion Date: January 2022 Contact Person: Christoffer Larsen, Executive Director of Student Financial Services
Corrective Action Plan 2022-003: The College concurs with the finding and has reviewed and where appropriate made updates to the processes used to report disbursement dates to COD. Completion Date: January 2022 Contact Person: Christoffer Larsen, Executive Director of Student Financial Services
Finding 37230 (2022-006)
Significant Deficiency 2022
Corrective Action Plan 2022-006: The College concurs with the finding and has provided corrective action through distributing the Annual Security Report and Fire Safety Report as well as establishing appropriate timelines for distribution in future years. Completion Date: October 2022 Contact Pers...
Corrective Action Plan 2022-006: The College concurs with the finding and has provided corrective action through distributing the Annual Security Report and Fire Safety Report as well as establishing appropriate timelines for distribution in future years. Completion Date: October 2022 Contact Person: Christoffer Larsen, Executive Director of Student Financial Services
Finding 37229 (2022-004)
Significant Deficiency 2022
Corrective Action Plan 2022-004: The College concurs with the finding and has provided corrective action through adding additional review of the calculation of institutionally scheduled breaks and total days used in the R2T4 calculations. Completion Date: May 2022 Contact Person: Christoffer Larse...
Corrective Action Plan 2022-004: The College concurs with the finding and has provided corrective action through adding additional review of the calculation of institutionally scheduled breaks and total days used in the R2T4 calculations. Completion Date: May 2022 Contact Person: Christoffer Larsen, Executive Director of Student Financial Services
View Audit 30545 Questioned Costs: $1
Finding 37228 (2022-001)
Significant Deficiency 2022
Corrective Action Plan 2022-001: The College has obtained the required letter of credit from a local bank and will comply with federal heightened cash monitoring requirements. The College continues to work to positively align revenues and expenses. The College regularly monitors its cash flows and e...
Corrective Action Plan 2022-001: The College has obtained the required letter of credit from a local bank and will comply with federal heightened cash monitoring requirements. The College continues to work to positively align revenues and expenses. The College regularly monitors its cash flows and expense budgets both for timing and savings. Efforts continue to increase net student revenues to reduce the need for current-year contributions and other income for operating expenses. The College will continue to carefully plan and manage institutional financial aid to yield stronger net student revenues to support operations. Anticipated Completion Date: August 2023 Contact Person: Krista Harris, Chief Financial Officer
Finding Number: 2022-003 Planned Corrective Action: The district will put procedures in place to ensure that all future purchases with federal funds follow the board policy for federal procurement. Anticipated Completion Date: June 30, 2023 Responsible Contact Person: Sandi Hurd, Treasurer
Finding Number: 2022-003 Planned Corrective Action: The district will put procedures in place to ensure that all future purchases with federal funds follow the board policy for federal procurement. Anticipated Completion Date: June 30, 2023 Responsible Contact Person: Sandi Hurd, Treasurer
Finding Number: 2022-002 Planned Corrective Action: The district will put procedures in place to ensure that all future contracts for federally funded construction projects will include the necessary prevailing wage language. Anticipated Completion Date: June 30, 2023 Responsible Contact Person: San...
Finding Number: 2022-002 Planned Corrective Action: The district will put procedures in place to ensure that all future contracts for federally funded construction projects will include the necessary prevailing wage language. Anticipated Completion Date: June 30, 2023 Responsible Contact Person: Sandi Hurd, Treasurer
Finding Number: 2022-001 Planned Corrective Action: The district will put procedures in place to ensure that all additions to the fixed assets are updated fully each year. Anticipated Completion Date: June 30, 2023 Responsible Contact Person: Sandi Hurd, Treasurer
Finding Number: 2022-001 Planned Corrective Action: The district will put procedures in place to ensure that all additions to the fixed assets are updated fully each year. Anticipated Completion Date: June 30, 2023 Responsible Contact Person: Sandi Hurd, Treasurer
Technical and Non-Financial Assistance to Health Centers ? Assistance Listing No. 93.129 and 93.527 Recommendation: Formally document approval for financial reports prior to submission to the federal funding agency. Explanation of disagreement with audit finding The Controller has received permissi...
Technical and Non-Financial Assistance to Health Centers ? Assistance Listing No. 93.129 and 93.527 Recommendation: Formally document approval for financial reports prior to submission to the federal funding agency. Explanation of disagreement with audit finding The Controller has received permissions in the Payment Management System for the purpose of reporting. Pursuant to these permissions, the Controller has submitted reports. Action taken in response to finding: No action needed. Name(s) of the contact person(s) responsible for corrective action: John Dailey Planned completion date for corrective action plan: 6/30/2023
Technical and Non-Financial Assistance to Health Centers ? Assistance Listing No. 93.129 and 93.527 Recommendation: Formally document approval for reimbursement requests prior to submission to the federal funding agency. Explanation of disagreement with audit finding The Controller has received per...
Technical and Non-Financial Assistance to Health Centers ? Assistance Listing No. 93.129 and 93.527 Recommendation: Formally document approval for reimbursement requests prior to submission to the federal funding agency. Explanation of disagreement with audit finding The Controller has received permissions in the Payment Management System for the purpose of drawing grant funds. Pursuant to these permissions, the Controller has made draws of federal funds. Action taken in response to finding: No action needed. Name(s) of the contact person(s) responsible for corrective action: John Dailey Planned completion date for corrective action plan: 6/30/2023
Technical and Non-Financial Assistance to Health Centers ? Assistance Listing No. 93.129 and 93.527 Recommendation: Design controls to ensure the records support personnel costs. Explanation of disagreement with audit finding: Time sheets not approved - Time sheets are provided from the employee to ...
Technical and Non-Financial Assistance to Health Centers ? Assistance Listing No. 93.129 and 93.527 Recommendation: Design controls to ensure the records support personnel costs. Explanation of disagreement with audit finding: Time sheets not approved - Time sheets are provided from the employee to the supervisor, and subsequently to Finance for payroll processing. These time sheets are frequently provided in a spreadsheet format via email. As part of payroll processing, these time sheets are noted as to being received via email from the supervisor. The sending of time sheets via email is considered approval. Employees / Positions not listed in federal budgets - Federal budgets are created prior to the beginning of the budget period and the categories therein are allowed to vary without prior approval up to 25% of the overall budget amount. Employee appreciation pay not consistent with grant funded FTE - Federal budgets are created prior to the beginning of the budget period and the categories therein are allowed to vary without prior approval up to 25% of the overall budget amount. 330 funded Employee appreciation pay for employees not solely dedicated to the grant ? internal controls identify separate projects within the NMPCA and keep expenses separate such that expenses are not charged to more than one project or grant. HCCN funded vacation pay for employee not solely dedicated to the grant ? internal controls identify separate projects within the NMPCA and keep expenses separate such that expenses are not charged to more than one project or grant. Action taken in response to finding: No action needed. Name(s) of the contact person(s) responsible for corrective action: John Dailey Planned completion date for corrective action plan: 6/30/2023
View Audit 34460 Questioned Costs: $1
Technical and Non-Financial Assistance to Health Centers ? Assistance Listing No. 93.129 and 93.527 Recommendation: Design controls to ensure compliance with federal procurement regulation and federal procurement policy, including debarment. Explanation of disagreement with audit finding: For the au...
Technical and Non-Financial Assistance to Health Centers ? Assistance Listing No. 93.129 and 93.527 Recommendation: Design controls to ensure compliance with federal procurement regulation and federal procurement policy, including debarment. Explanation of disagreement with audit finding: For the audit period 7/1/2021 ? 6/30/2022, the NMPCA had a service with Compliatric to check for suspension or debarment against the OIG database. This test was performed monthly, and confirmations were received and stored. The NMPCA procurement policy provides for three sets of purchasing requirements, as indicated in federal regulations by standard procurement requirements, purchasing requirements under the Simplified Acquisition Threshold and purchasing requirements under the Micro Purchase Threshold. The auditors did not identify to NMPCA management any purchases in excess of the Simplified Acquisition Threshold. For purchases under the Simplified Acquisition Threshold, the NMPCA purchasing policy does not require a minimum number of bids, nor does it require a vendor contract. The only requirement under the policy for purchases under the Simplified Acquisition Threshold and above the Micro Purchase Threshold is two signatures, which are supplied with the check. Action taken in response to finding: No action needed. Name(s) of the contact person(s) responsible for corrective action: John Dailey Planned completion date for corrective action plan: 6/30/2023
View Audit 34460 Questioned Costs: $1
Name of federal program: Block Grant for Prevention and Treatment of Substance Abuse Federal Assistance Listing: 93.959 Federal Agency: U.S. Department of Health and Human Services Pass-through entity: Tennessee Department of Mental Health and Substance Abuse Services Name of Person Responsible: ...
Name of federal program: Block Grant for Prevention and Treatment of Substance Abuse Federal Assistance Listing: 93.959 Federal Agency: U.S. Department of Health and Human Services Pass-through entity: Tennessee Department of Mental Health and Substance Abuse Services Name of Person Responsible: Mary Linden Salter Corrective Action Plan: Management will put together a list of Monthly, Quarterly and Yearly anticipated invoices for year end. This list will be used at year end to check against payments/checks going out. Any invoice not received by Junes Month End will be investigated, to help insure they are received and paid before closure of the Month. During the following Months after Year End, management will pay closer attention to Invoice Dates during signing of checks to ensure if a late invoice comes through it is caught and placed in the correct year. Anticipated Completion Date: Management will be implementing the new procedure for the upcoming June 30th 2023 Year End.
RICE ARLINGTON SENIOR SUPPORTIVE HOUSING, INC. HUD PROJECT NO. 092-EE060 CORRECTIVE ACTION PLAN YEAR ENDED DECEMBER 31, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Rice Arlington Senior Supportive Housing, Inc. respectfully submits the ...
RICE ARLINGTON SENIOR SUPPORTIVE HOUSING, INC. HUD PROJECT NO. 092-EE060 CORRECTIVE ACTION PLAN YEAR ENDED DECEMBER 31, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Rice Arlington Senior Supportive Housing, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd., 1000 Shelard Parkway, Suite 110, Minneapolis, MN 55426. Audit Period: December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT NONE FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: SECTION 202, ASSISTANCE LISTING NUMBER 14.157 Condition: For one of the tenant files tested, there was a mathematical error in computing the tenant's medical expense deduction in the process of computing the tenant share of monthly rent. Recommendation: The Project should recompute the HUD subsidy and tenant rent for this tenant and adjust a future monthly billing, if necessary. Project managers should be aware of the importance of computing the tenant's medical expense deduction accurately. Action Taken: The Project agrees with the finding. Tenant rent was recomputed and management adjusted a future monthly HUD billing in February 2023. If the Department of Housing and Urban Development has questions regarding this plan, please call Chuck Reuter at 651-645-7271.
View Audit 32015 Questioned Costs: $1
April 20, 2023 United Stated Department of Health and Human Services Indiana Health Centers, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. CohnReznick LLP 350 Church Street Hartford, CT 06103 Audit Period: December 31, 2022 The findings fro...
April 20, 2023 United Stated Department of Health and Human Services Indiana Health Centers, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. CohnReznick LLP 350 Church Street Hartford, CT 06103 Audit Period: December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS SIGNIFICANT DEFICIENCY 2022-001 - Sliding Fee Scale Discount Recommendation The Center should establish a system of internal controls to ensure that all sliding fee discounts are properly calculated based on family size and income. Action Taken IHC will improve the sliding fee audit process by implementing the following changes. Each IHC site will be responsible for auditing five accounts per front office staff twice per month that will be reviewed by the Office Manager, Practice Manager, and Director of Operations. The completed audits after review will be sent to the CFO for additional review. Any sliding issues will be addressed with the respective front office staff with re-education. If the Cognizant or Oversight Agency for Audit has questions regarding this plan, please call: Tracy Nagel, CFO at (317) 576-1335. Sincerely yours, Mr. Tracy Nagel-Chief financial officer
Program Name: Community Facilities Loans and Grants ? Assistance Listing No. 10.766 Recommendation: We recommend management ensure that they have a process in place to ensure all investments are backed by the full faith and credit of the United States. Additionally, management should have proper int...
Program Name: Community Facilities Loans and Grants ? Assistance Listing No. 10.766 Recommendation: We recommend management ensure that they have a process in place to ensure all investments are backed by the full faith and credit of the United States. Additionally, management should have proper internal controls in place to ensure investment valuation is made to ascertain adequate debt reserve balance in accordance with USDA debt agreement is met. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The management will have all mutual funds sold and will deposit $290,000 into the debt reserve account to fully fund the balance to equal one payment. Name(s) of the contact person(s) responsible for corrective action: James Dupe Planned completion date for corrective action plan: September 30, 2023
There is no disagreement with the finding. Corrective action was started immediately. Arbor is responsible for sending the CSBO all of their source data and the reports to create the claim data. The CSBO will review the source data to make sure that it matches the reporting. When bills are recei...
There is no disagreement with the finding. Corrective action was started immediately. Arbor is responsible for sending the CSBO all of their source data and the reports to create the claim data. The CSBO will review the source data to make sure that it matches the reporting. When bills are received, they will be matched up to the claims to make sure that there aren't any discrepancies before the bill is paid. Person responsible: Heather Smith, CSBO.
Finding Number: 2022-001 Condition: The Corporation failed to refund security deposits to 3 tenants within 30 days of their move out date. Planned Corrective Action: The security deposit has been refunded and management is currently reviewing internal controls over security deposit refunds to en...
Finding Number: 2022-001 Condition: The Corporation failed to refund security deposits to 3 tenants within 30 days of their move out date. Planned Corrective Action: The security deposit has been refunded and management is currently reviewing internal controls over security deposit refunds to ensure all deposits are returned timely. Contact person responsible for corrective action: Jill Kolb, Vice President ? Housing Accounting Completion Date: August 9, 2022
Finding 37188 (2022-001)
Significant Deficiency 2022
Information on the Federal Program: U.S. Department of Agriculture, Assistance Listing Number 10.555/10.559, Child Nutrition Cluster, Year Ended June 30, 2022 Criteria: The Uniform Guidance requires the local program operator to perform an annual verification sample of household applications for fr...
Information on the Federal Program: U.S. Department of Agriculture, Assistance Listing Number 10.555/10.559, Child Nutrition Cluster, Year Ended June 30, 2022 Criteria: The Uniform Guidance requires the local program operator to perform an annual verification sample of household applications for free and reduced lunch and submit the verification report to the oversight agency. Condition: During the audit, the auditor became aware that the district did not maintain or keep the records that were used to compile and submit the annual verification report. Cause: The data submitted on the annual verification report was not supported by District records. Effect: The verification data ?submitted may not be accurate as it could not be verified against District records. Repeat Finding: Yes Auditor's Recommendation: We recommend the District keep records of all supporting documentation used for compliance reporting. Management Response: The Food Service Director is aware that all internal supporting documentation should be kept for compliance audit purposes and will maintain files for the information submitted on the verification report for the 2022/2023 reporting period. Oregon School District's Corrective Action Plan: The food service director understands that all documentation pertaining to the verification report must be kept including any notes on manual entries. Contact Person: Andrew Weiland, Business Manager Anticipated Completion Date: Complete
Mental Health Association of San Francisco (?the Organization?) respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 2021 ? June 30, 2022. The finding from the schedule of findings and questioned costs is discussed below. The finding is ...
Mental Health Association of San Francisco (?the Organization?) respectfully submits the following corrective action plan for the year ended June 30, 2022. Audit period: July 1, 2021 ? June 30, 2022. The finding from the schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. Finding 2022-001 Allowable Costs/Cost Principles and Activities Allowed or Unallowed Finding Summary: During the performance of the June 30, 2022 audit, we noted that there was a lack of appropriate and sufficient review and approval of the timesheets of certain employees, a condition that may result in inaccurate payroll expenditures. Responsible Person for the Implementation of the Corrective Action Plan: Mark Salazar, President & CEO. If there are any questions regarding this plan, please call Mark Salazar at (415) 421-2926. Corrective Action Plan: Management provided a walkthrough of the updated time & attendance records approval policy to all supervisors and managers during the management team meeting on Wednesday, January 11, 2023. Additionally, management had an agency wide mandatory training which included a more thorough training and review of the policy, a review of the timecard review, approval and submission procedure and a Q&A session. Management offered the training during the regularly scheduled agency-wide all staff trainings on Wednesday, January 18, 2023 and on Friday, January 20, 2023 (3 separate time slots) and Monday, January 23, 2023 (3 separate time slots). Management tracked attendance and sent out the recorded training and FAQ sheet to all staff. To ensure a high approval rate, the HR team will run a timecard approval report after each pay period to monitor and track approvals and notify applicable staff of missing timecard approvals. Applicable staff have 2 days to approve their timecard to avoid the implementation of a disciplinary action. Anticipated Completion Date: The corrective action plan is underway and will be assessed frequently with full correction taking effect on or before June 30, 2023.
Finding 2022-001- Timeliness CFDA Title and Number: Highway Planning and Construction (20.205) Coronavirus State and Local Fiscal Recovery Funds (21.207) Federal Agency: U.S. Department Transportation U.S. Department of the Treasury Pass-through Entity: State of California Department of Transportati...
Finding 2022-001- Timeliness CFDA Title and Number: Highway Planning and Construction (20.205) Coronavirus State and Local Fiscal Recovery Funds (21.207) Federal Agency: U.S. Department Transportation U.S. Department of the Treasury Pass-through Entity: State of California Department of Transportation State of California Department of Water Resources Control Board Year: 2022 Planned Corrective Action: The City will work closely with the independent auditor to ensure single audits are completed within the specified timeline. Name of Responsible Person: Leticia Dias, Finance Director Projection Implementation Date: On or before 03/31/2024
The Board Trustees has authorized a reorganization of the Fiscal Services department that includes adding Purchasing Manager and Purchasing Technician to ensure the District follows all purchasing guidelines and compliance requirements related to purchasing. The Purchasing Manager will also be respo...
The Board Trustees has authorized a reorganization of the Fiscal Services department that includes adding Purchasing Manager and Purchasing Technician to ensure the District follows all purchasing guidelines and compliance requirements related to purchasing. The Purchasing Manager will also be responsible for our warehouse and inventory processes. This reorganization was approved effective July 1, 2023. Recruitment has begun for these positions.
The Board of Trustees has authorized a reorganization of the Fiscal Services department that includes adding Purchasing Manager and Purchasing Technician to ensure the District follows all purchasing guidelines and compliance requirements related to purchasing. The Purchasing Manager will also be re...
The Board of Trustees has authorized a reorganization of the Fiscal Services department that includes adding Purchasing Manager and Purchasing Technician to ensure the District follows all purchasing guidelines and compliance requirements related to purchasing. The Purchasing Manager will also be responsible for our warehouse and inventory processes. This reorganization was approved effective July 1, 2023. Recruitment has begun for these positions.
View Audit 31772 Questioned Costs: $1
All employees are paid based on budget allocations assigned in our position control system. The Director of LCAP, Curriculum & Instruction, Innovation and Special Projects and/or their designee will reconcile the actual time & effort reported to the budget allocations prior to each fiscal year end c...
All employees are paid based on budget allocations assigned in our position control system. The Director of LCAP, Curriculum & Instruction, Innovation and Special Projects and/or their designee will reconcile the actual time & effort reported to the budget allocations prior to each fiscal year end close. Any necessary adjustments will be communicated to the Fiscal Services department to be processed.
We will update our written polices to include the required written policies under Uniform Guidance.
We will update our written polices to include the required written policies under Uniform Guidance.
2022-001 - Net Food Service cash resources did exceed three months average expenditures. Corrective action - Reduce Net Food Service Cash resources to a level that does not exceed three months average expenditures. Method of Implementation - The district will purchase various kitchen and serving a...
2022-001 - Net Food Service cash resources did exceed three months average expenditures. Corrective action - Reduce Net Food Service Cash resources to a level that does not exceed three months average expenditures. Method of Implementation - The district will purchase various kitchen and serving area equipment, make upgrades or repairs to existing equipment and serving stations, make improvements to student dining areas. Individual responsible - business administrator and/or designee. Completion date of implementation - June 30, 2023 and ongoing.
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