FAC Explorer

Corrective Action Plans

Browse how organizations respond to audit findings

Total CAPs
48,945
In database
Filtered Results
46,400
Matching current filters
Showing Page
156 of 1856
25 per page

Filters

Clear
Finding 1153158 (2024-005)
Material Weakness 2024
Afghan Medical Professionals Association of America
VA
Employee Onboarding: AMPAA will integrate HR policies into the onboarding process for all new employees. AMPAA will ensure that new hires are briefed on key policies and receive a copy of the employee handbook.
Employee Onboarding: AMPAA will integrate HR policies into the onboarding process for all new employees. AMPAA will ensure that new hires are briefed on key policies and receive a copy of the employee handbook.
View Audit 366391
Finding 1153157 (2024-004)
Material Weakness 2024
Afghan Medical Professionals Association of America
VA
AMPAA will continue to develop a formal training program for new and existing board members to educate them on their roles, responsibilities, and organizational policies.
AMPAA will continue to develop a formal training program for new and existing board members to educate them on their roles, responsibilities, and organizational policies.
View Audit 366391
Finding 1153156 (2024-003)
Material Weakness 2024
Afghan Medical Professionals Association of America
VA
Internal Control / Segregation of Duties
The CFO will handle all financial operations with the Treasurer and third-party non-auditor CPA reviewing on a monthly basis. A board member compliance position has been added to ensure internal control guidelines are met and reports the results to the board. Additionally, the following actions will...
The CFO will handle all financial operations with the Treasurer and third-party non-auditor CPA reviewing on a monthly basis. A board member compliance position has been added to ensure internal control guidelines are met and reports the results to the board. Additionally, the following actions will be taken:
View Audit 366391
Finding 1153155 (2024-002)
Material Weakness 2024
Afghan Medical Professionals Association of America
VA
Allowable Costs / Cost Principles Internal Control / Segregation of Duties
All of AMPAA’s transactions are electronic using the accounting software from QuickBooks. Monthly billing invoices will either be generated through QuickBooks or uploaded into QuickBooks on the date received. When cash is deposited it will be applied against the appropriate invoice in QuickBooks. Di...
All of AMPAA’s transactions are electronic using the accounting software from QuickBooks. Monthly billing invoices will either be generated through QuickBooks or uploaded into QuickBooks on the date received. When cash is deposited it will be applied against the appropriate invoice in QuickBooks. Disbursements will be entered into QuickBooks directly. Bank account balances will be compared per trial balances with all QuickBooks transactions reconciled to the monthly bank statements. For procurement processes, all invoices will be issued and cleared through QuickBooks.
View Audit 366391
Finding 1153154 (2024-001)
Material Weakness 2024
Afghan Medical Professionals Association of America
VA
Reporting
We concur with the recommendation, and procedures were implemented effective December 9, 2024. QuickBooks was only used for payroll since 2022 but now the accounting software used for all accounting and record transactions. The entries will be reconciled and financial statements prepared by the Chie...
We concur with the recommendation, and procedures were implemented effective December 9, 2024. QuickBooks was only used for payroll since 2022 but now the accounting software used for all accounting and record transactions. The entries will be reconciled and financial statements prepared by the Chief Finance Officer (CFO) and reviewed by AMPAA’s Treasurer and third-party non-auditor CPA on a monthly basis. The Treasurer will review financial statements only and then present the analysis to the Board Members on a quarterly basis during board meetings.
View Audit 366391
Finding 1153152 (2024-001)
Material Weakness 2024
City of Attica
IN
Procurement, Suspension & Debarment Subrecipient Monitoring Matching / Level of Effort / Earmarking § 200.214 § 200.303
FINDING 2024-001 Finding Subject: COVID-19 – Coronavirus State and Local Fiscal Recovery Funds – Suspension and Debarment Contact Person Responsible for Corrective Action: Joanne Broadwater, Clerk-Treasurer Contact Phone Number and Email Address: (765) 762-2467 / clerk@attica-in.gov Views of Respons...
FINDING 2024-001 Finding Subject: COVID-19 – Coronavirus State and Local Fiscal Recovery Funds – Suspension and Debarment Contact Person Responsible for Corrective Action: Joanne Broadwater, Clerk-Treasurer Contact Phone Number and Email Address: (765) 762-2467 / clerk@attica-in.gov Views of Responsible Officials: We concur with the finding. Description of Corrective Action Plan: We will include an addendum to all future federal contracts to be signed by the contractor, stating “neither the contractor nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from entering into this contract by any federal agency or by any department, agency or political subdivision of the State. The contractor agrees that if after the execution of this agreement, either it or any of its principals are debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from entering into contracts similar to this one that it will immediately notify the City of Attica”. Anticipated Completion Date: September 2nd 2025.
View Audit 366388
Finding 1153151 (2024-002)
Material Weakness 2024
Golden Harvest Food Bank, Inc.
GA
Special Tests & Provisions School Nutrition Programs Significant Deficiency
Finding 2024-002 Recommendation: We recommend controls be strengthened to ensure all donations are supported with verification of count, weight, product identification, and other inspection of the product as evidenced through signature of the person(s) receiving inventory items. This could be made t...
Finding 2024-002 Recommendation: We recommend controls be strengthened to ensure all donations are supported with verification of count, weight, product identification, and other inspection of the product as evidenced through signature of the person(s) receiving inventory items. This could be made through a checklist attached to the bill of lading and used with entering the items into the inventory system that includes verification was properly made and items properly set up in inventory. Corrective Action: A majority of TEFAP orders arrive with a BOL that will have the USDA secondary 5000 PO number as well as a 4000 Customer sales number and many times a 2000 Solicitation number. These are requirements the USDA has with the vendors supplying the items. We report both the 5000 and 4000 numbers to GA DHS/SC Dept of Ag upon receipt of the goods. If either or both numbers are missing from the BOL, we note that in the receipt report sent to these agencies. These numbers, although unique to USDA product, are not the only designation we use for TEFAP loads. We can access the TEFAP Requisition Status Report that indicates items that we have ordered and the status such as approved and delivery period. By contract the vendors/delivery brokers are required to give us a 48-hour notice prior to delivery. Moving forward, we will attach the TEFAP report sent to the respective state agencies in the event that either the 4000 or 5000 number is not on the BOL to the required retention paperwork for audit purposes. Person Responsible for Corrective Action: Norman Stafford, VP of Operations Anticipated Completion Date for Corrective Action: 8/14/25
View Audit 366380
Finding 1153147 (2024-003)
Material Weakness 2024
Golden Harvest Food Bank, Inc.
GA
Special Tests & Provisions Subrecipient Monitoring School Nutrition Programs
Finding 2024-003 Recommendation: We recommend original records relating to the requirements for distributed foods be retained for the required period. Corrective Action: Dates not matching shipping and receipt by agency can be attributed to two main reasons. A majority of the date discrepancies are ...
Finding 2024-003 Recommendation: We recommend original records relating to the requirements for distributed foods be retained for the required period. Corrective Action: Dates not matching shipping and receipt by agency can be attributed to two main reasons. A majority of the date discrepancies are deliveries that are made on weekends when the warehouse office is closed. Trucks are loaded out Friday afternoon and the required paperwork is generated and put in the truck for the next day. Occasionally on the date of delivery, agencies contact us as we are loading out and the paperwork has been generated informing us that due to some issue on their end, they cannot accept delivery and it is rescheduled. On these occasions, paperwork and product are set to the side until the next available day when the agency is capable of receiving the order. In the future, we will annotate on our copy of the documents if the delivery was on a Saturday or if the delivery date was moved at the request of t he agency. Person Responsible for Corrective Action: Norman Stafford, VP of Operations Anticipated Completion Date for Corrective Action: 8/14/25
View Audit 366380
Finding 1153143 (2024-002)
Material Weakness 2024
Economic Improvement Council INC
NC
HUD Housing Programs Reporting Subrecipient Monitoring
The agency did not complete the Fiscal Year 2023 and Fiscal Year 2024 Financial Data Schedule (FDS) submissions in accordance with HUD deadlines. To correct this, EIC has engaged the services of a Fee Accountant with extensive HUD FDS reporting experience. The Fee Accountant will coordinate with the...
The agency did not complete the Fiscal Year 2023 and Fiscal Year 2024 Financial Data Schedule (FDS) submissions in accordance with HUD deadlines. To correct this, EIC has engaged the services of a Fee Accountant with extensive HUD FDS reporting experience. The Fee Accountant will coordinate with the CEO, CFO, and HCV Director to ensure that all required FDS submissions are prepared, reviewed, and submitted by HUD’s established deadlines. Procedures are being implemented to track deadlines and monitor submission progress to avoid future delays. The FY 2023 audited FDS will be coordinated and submitted by September 26, 2025. EIC will also coordinate with Aprio to complete and file the FY 2024 audited FDS submission upon completion of the FY 2024 audit. FY 2023 Audited FDS: To be filed by September 26, 2025. FY 2024 Audited FDS: To be completed in coordination with Aprio. FY 2025 Unaudited FDS: Due August 30, 2025. FY 2025 Audited FDS: Due March 31, 2026. All future FDS submissions will be completed by the required HUD deadlines. Mrs. Marisa Stanley, Fee Accountant, Dr. Landon B. Mason, Executive Director, Ms. Jose Taylor, CFO, Mr. Ernest Hines, HCV Director.
View Audit 366372
Finding 1153142 (2024-101)
Material Weakness 2024
Central Arizona Shelter Services, Inc.
AZ
Reporting
Finding 2024-101 Report Submission Significant Deficiency in Internal Controls over Compliance (Reporting) (Repeat Finding) Federal program information: Funding agencies: U.S. Department of Treasury, U.S. Department of Housing and Urban Development Titles: Community Development Block Grants/Entitlem...
Finding 2024-101 Report Submission Significant Deficiency in Internal Controls over Compliance (Reporting) (Repeat Finding) Federal program information: Funding agencies: U.S. Department of Treasury, U.S. Department of Housing and Urban Development Titles: Community Development Block Grants/Entitlement Grants Funds, Emergency Shelter Grants Program, Coronavirus State and Local Fiscal Recovery Assistance Listing Number: 14.218, 14.231, 21.027 Award numbers: Multiple Pass-Through grantors: Multiple Condition: The Department’s single audit reporting package for the fiscal year ended June 30, 2023, was not submitted to the Federal Audit Clearinghouse within nine months after the organization’s year-end. Cause and Effect: Due to the turnover in the organization, there were delays in completing the yearend close of the financial statements and SEFA. The audit firm was also not able to complete the audit within the short engagement time frame. The effect is untimely submission of the single audit reporting package to the Federal Audit Clearinghouse resulting in noncompliance with federal requirements. Management’s Response and Corrective Action Plan: Management acknowledges the audit finding and is committed to improving the timeliness of month-end closings and strengthening controls over nonroutine events and transactions; to address these issues, we are implementing a standardized close process with clear responsibilities and deadlines, enhancing staff training to better identify and evaluate complex transactions throughout the year, and introducing interim close procedures to reduce reliance on year-end adjustments, supported by the implementation of Sage Intacct in February 2025, which provides enhanced functionality and visibility to facilitate more efficient and accurate financial reporting. Contact Persons: Craig Hollinger, Director of Finance Stacey Bittner, Assistant Director of Finance Anticipated Completion Date: November 30, 2025
View Audit 366367
Finding 1153133 (2024-002)
Material Weakness 2024
Career School of Ny, Inc.
NY
Questioned Costs
The School already has implemented a formal process to work with outside auditor to develop an appropriate time line for the completion of future audits on schedule that allows for timely filing of the Single Audit.
The School already has implemented a formal process to work with outside auditor to develop an appropriate time line for the completion of future audits on schedule that allows for timely filing of the Single Audit.
View Audit 366365 Questioned Costs: $1
Finding 1153132 (2024-001)
Material Weakness 2024
Career School of Ny, Inc.
NY
Questioned Costs Student Financial Aid Matching / Level of Effort / Earmarking
The School will put additional resources in place to ensure monthly reconciliation going forward. Anticiapted date of completion by November 2025
The School will put additional resources in place to ensure monthly reconciliation going forward. Anticiapted date of completion by November 2025
View Audit 366365 Questioned Costs: $1
Finding 1153131 (2024-004)
Material Weakness 2024
Cibecue Community Education Board, Inc. Dba Dishchii'bikoh Comm School
AZ
Material Weakness Reporting Internal Control / Segregation of Duties § 200.512 § 200.520
2024-004: Reporting Type of Finding: Noncompliance, Material Weakness Condition: The School did submit their audit for the fiscal year ending June 30, 2024 timely. The audit was submitted September 15, 2025, which was 168 days past the March 31, 2025 deadline. Action planned in response to finding: ...
2024-004: Reporting Type of Finding: Noncompliance, Material Weakness Condition: The School did submit their audit for the fiscal year ending June 30, 2024 timely. The audit was submitted September 15, 2025, which was 168 days past the March 31, 2025 deadline. Action planned in response to finding: Management will implement procedures to ensure that all audit documentation, is available for the audit in a timely manner and the audit report is completed and submitted within the appropriate timeframe. Repeat Finding: Similar to prior year finding 2023-005. Planned completion date for corrective action plan: June 30, 2025 Name of the contact person responsible for corrective action: Dolores Silva, Chief Financial Officer
View Audit 366362
Finding 1153126 (2024-003)
Material Weakness 2024
Cibecue Community Education Board, Inc. Dba Dishchii'bikoh Comm School
AZ
Special Tests & Provisions Material Weakness Internal Control / Segregation of Duties
2024-003: Special Tests and Provisions Type of Finding: Noncompliance, Material Weakness Context: For three of 20 employees tested, the School did not maintain a current and full background check and character investigation on file. Repeat Finding: Similar to prior year finding 2023-004. Action plan...
2024-003: Special Tests and Provisions Type of Finding: Noncompliance, Material Weakness Context: For three of 20 employees tested, the School did not maintain a current and full background check and character investigation on file. Repeat Finding: Similar to prior year finding 2023-004. Action planned in response to finding: Management will implement procedures to ensure that all employees have a current character investigation and background check on file. Planned completion date for corrective action plan: June 30, 2025 Name of the contact person responsible for corrective action: Dolores Silva, Chief Financial Officer
View Audit 366362
Finding 1153125 (2024-002)
Material Weakness 2024
Cibecue Community Education Board, Inc. Dba Dishchii'bikoh Comm School
AZ
Procurement, Suspension & Debarment § 200.318 § 200.326
2024-002: Procurement Type of Finding: Noncompliance, Material Weakness Condition: The School did not always follow procurement standards as put forth in 2 CFR §200.318 through §200.326. Context: For two of 25 vendors within the Simplified Acquisition Threshold tested, the School did not maintain do...
2024-002: Procurement Type of Finding: Noncompliance, Material Weakness Condition: The School did not always follow procurement standards as put forth in 2 CFR §200.318 through §200.326. Context: For two of 25 vendors within the Simplified Acquisition Threshold tested, the School did not maintain documentation that appropriate procurement procedures were performed or provide documentation to support the School's reasoning for a noncompetitive procurement. Repeat Finding: Similar to prior year finding 2023-003. Action planned in response to finding: Management will implement procedures to ensure that competitive purchasing procedures are performed for all transactions above the micro purchase threshold and documentation is maintained to support the procurement procedures performed. Planned completion date for corrective action plan: June 30, 2025 Name of the contact person responsible for corrective action: Dolores Silva, Chief Financial Officer
View Audit 366362
Finding 1153123 (2024-003)
Material Weakness 2024
City of Marion
IN
Internal Control / Segregation of Duties Allowable Costs / Cost Principles Material Weakness § 200.1 § 200.303
FINDING 2024-003 Finding Subject: COVID-19 - Coronavirus State and Local Fiscal Recovery Funds - Reporting Contact Person Responsible for Corrective Action: Dana Gault, Controller Contact Phone Number and Email Address: 765-382-3762 dgault@cityofmarion.in.gov Views of Responsible Officials: We concu...
FINDING 2024-003 Finding Subject: COVID-19 - Coronavirus State and Local Fiscal Recovery Funds - Reporting Contact Person Responsible for Corrective Action: Dana Gault, Controller Contact Phone Number and Email Address: 765-382-3762 dgault@cityofmarion.in.gov Views of Responsible Officials: We concur with the finding. Explanation: While the City concurs with the finding that funds were reported as expended in the April 1, 2023 to March 31, 2024 program reporting period, while in fact, these funds were merely transferred from the City’s American Rescue Plan Act Local Fiscal Recovery Fund to accounts for the City’s Redevelopment Commission and Airport Authority, and were not actually expended during said program reporting period from the accounts to which they had been transferred. The City wishes to make it clear that the City made the relevant transfers appropriately and did so to advance permissible programs and projects under the Award Terms and Conditions of the City’s Local Fiscal Recovery Fund Program award. At all times, the City maintained awareness of the funds in question and the status of the programs and projects being undertaken by the Redevelopment Commission and Airport Authority, respectively. The only matter with which the City concurs is the finding that, for purposes of reporting in the City’s Project and Expenditure Report, these funds were in fact transferred to allow the Redevelopment Commission and Airport Authority, respectively, to expend the funds, and that this transfer was reported as an expenditure of such funds in error. Description of Corrective Action Plan: The Deputy Controller will prepare the report and the Controller and the Financial Advisor will review and approve the current reporting period dates and data are correct. We will update the INTERNAL CONTROL to require that the Deputy Controller, Controller and Financial Advisor will include in their preparation and review, identification of the specific expenditure underlying any report of expended funds to avoid future incidents of a transfer of funds being mischaracterized as an expenditure of funds. Anticipated Completion Date: December 31, 2025
View Audit 366354
Finding 1153122 (2024-002)
Material Weakness 2024
City of Marion
IN
Procurement, Suspension & Debarment § 200.303 § 200.317 § 200.318 § 200.327
FINDING 2024-002 Finding Subject: COVID-19 - Coronavirus State and Local Fiscal Recovery Funds – Suspension and Debarment Contact Person Responsible for Corrective Action: Dana Gault, Controller Contact Phone Number and Email Address: 765-382-3762 dgault@cityofmarion.in.gov Views of Responsible Offi...
FINDING 2024-002 Finding Subject: COVID-19 - Coronavirus State and Local Fiscal Recovery Funds – Suspension and Debarment Contact Person Responsible for Corrective Action: Dana Gault, Controller Contact Phone Number and Email Address: 765-382-3762 dgault@cityofmarion.in.gov Views of Responsible Officials: We concur with the finding. Description of Corrective Action Plan: The City Controller's office will provide instruction for all departments on retrieving letters from their vendors. This training is crucial for ensuring compliance with Suspension & Debarment regulations and establishing a robust system of internal controls for federal funds. Anticipated Completion Date: December 31, 2025
View Audit 366354
Finding 1153121 (2024-001)
Material Weakness 2024
Civic Arts
TX
Cash Management Material Weakness Matching / Level of Effort / Earmarking
Management concurs with the recommendation as proposed and is implementing policies and procedures to provide for proper segregation of duties over grant activities. This has been implemented effective immediately.
Management concurs with the recommendation as proposed and is implementing policies and procedures to provide for proper segregation of duties over grant activities. This has been implemented effective immediately.
View Audit 366353
Finding 1153120 (2024-003)
Material Weakness 2024
Dickinson County
MI
Procurement, Suspension & Debarment § 200.318 § 200.320
Coronavirus Relief Funds – Assistance Listing No. 21.027 Recommendation: CLA recommends the County review and follow their procurement policy. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Dickinson County will f...
Coronavirus Relief Funds – Assistance Listing No. 21.027 Recommendation: CLA recommends the County review and follow their procurement policy. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Dickinson County will follow their procurement policy related to federal awards. Name of the contact person responsible for corrective action: Brian Bousley, Controller/Administrator Planned completion date for corrective action plan: December 31, 2024
View Audit 366350
Finding 1153119 (2024-001)
Material Weakness 2024
Delaware County Airport Authority
IN
Equipment & Real Property Management § 200.303 § 200.313
FINDING 2024-001 Finding Subject: Airport Improvement Program - Equipment and Real Property Management Federal Agency(s): Department of Transportation Federal Program(s): Airport Improvement Program CFDA Number(s): 20.106 Federal Award Number(s) and Year(s)(or Other Identifying Numbers): AIP 3-18-00...
FINDING 2024-001 Finding Subject: Airport Improvement Program - Equipment and Real Property Management Federal Agency(s): Department of Transportation Federal Program(s): Airport Improvement Program CFDA Number(s): 20.106 Federal Award Number(s) and Year(s)(or Other Identifying Numbers): AIP 3-18-0059-040-2023 Pass-Through Entity: Department of Transportation Compliance Requirement(s): Equipment and Real Property Management Audit Finding: Material Weakness and other matters. Contact Person Responsible for Corrective Action: Timothy Baty Contact Phone Number and Email Address: 765-747-5690, tbaty@muncie-airport.com Views of Responsible Officials: “We concur with the finding.” We were not aware of the requirements to track / list the Percentage of Federal Funds, the use of, or the condition of on the Asset record. We just completed a audit in early 2025 covering the years 2020-2023 and were not informed of these Federal Requirements. Description of Corrective Action Plan: The Delaware County Airport Authority will adopt a amended Fiscal Management plan including a Capital Asset Policy outlining the process of recording capital assets and adding the required information to the register. As well as adding a internal control and segregation of duties to approve capital asset ledger and value prior to the end of the year to be included in the AFR. Anticipated Completion Date: Anticipated approval of Policy will be at our next Airport Authority meeting on August 18, 2025. Resolution 2025-007 Fiscal Plan Ammend. Adopted 8-18-2025
View Audit 366346
Finding 1153118 (2024-001)
Material Weakness 2024
The Rogosin Institute, Inc.
NY
Procurement, Suspension & Debarment Subrecipient Monitoring
Finding 2024-001 – I. Procurement and Suspension and Debarment Information on the federal program: Grantor: U.S Department of Defense, U.S. Department of Health and Human Services Program Name: Research and Development Cluster Assistance Listing No. / FAIN / Pass-Through Entity (if applicable) / Pas...
Finding 2024-001 – I. Procurement and Suspension and Debarment Information on the federal program: Grantor: U.S Department of Defense, U.S. Department of Health and Human Services Program Name: Research and Development Cluster Assistance Listing No. / FAIN / Pass-Through Entity (if applicable) / Pass-Through Entity Identifying Number (if applicable): 93.847 / RC2DK125960 93.847 / U24DK126110 / University of Maryland, Baltimore / U24DK126110-21669 93.847 / UC2DK126021 / MDI Biological Laboratory / UC2DK126021-04/ROGOSIN / UC2DK126021-05/ROGOSIN 93.847 / R01DK131050 / Joan & Sanford I. Weill Medical College of Cornell University/ 5 R01 DK131050-03 Views of responsible officials and planned corrective actions: Management concurs with this audit finding and has further enhanced the suspension and debarment process and controls in November 2024 to meet the requirements of 2 CFR part 200. Name of responsible official: Name – Lauren Everson Title – Director of Finance, NYP Phone: (212-297-3325) Email: jrh9009@nyp.org Projected completion date: December 31, 2024
View Audit 366338
Finding 1153102 (2024-002)
Material Weakness 2024
Cascadia Behavioral Healthcare, Inc.
OR
Questioned Costs Procurement, Suspension & Debarment § 200.320
Corrective action planned – Management recognizes that procurement is a material concern of the organization both from an operational efficiency and regulatory compliance perspective. During the audited time period, procurement responsibilities were decentralized, resulting in inconsistent complianc...
Corrective action planned – Management recognizes that procurement is a material concern of the organization both from an operational efficiency and regulatory compliance perspective. During the audited time period, procurement responsibilities were decentralized, resulting in inconsistent compliance. In April 2025, Management decided to create a dedicated Procurement Department and began staffing the department. The new Procurement team is tasked with reviewing all current procurement policies and procedures, revising and creating new processes as needed, and partnering with the compliance team to monitor compliance going forward. The policy and procedure revisions will be implemented by the end of the fourth quarter of 2025. Staff will receive training by the first quarter of 2026, and after the training rollout, we will begin internal audits to ensure successful training, implementation and compliance with the new policies and procedures. Name(s) of contact person(s) responsible for corrective action – Alison Spens, Senior Director of Project Management and Procurement Anticipated completion date – August 15, 2025
View Audit 366335 Questioned Costs: $1
Finding 1153101 (2024-001)
Material Weakness 2024
Cascadia Behavioral Healthcare, Inc.
OR
Procurement, Suspension & Debarment
Corrective action planned – Management recognizes that procurement is a material concern of the organization both from an operational efficiency and regulatory compliance perspective. During the audited time period, procurement responsibilities were decentralized, resulting in inconsistent complianc...
Corrective action planned – Management recognizes that procurement is a material concern of the organization both from an operational efficiency and regulatory compliance perspective. During the audited time period, procurement responsibilities were decentralized, resulting in inconsistent compliance. In April 2025, Management decided to create a dedicated Procurement Department and began staffing the department. The new Procurement team is tasked with reviewing all current procurement policies and procedures, revising and creating new processes as needed, and partnering with the compliance team to monitor compliance going forward. The policy and procedure revisions will be implemented by the end of the fourth quarter of 2025. Staff will receive training by the first quarter of 2026, and after the training rollout, we will begin internal audits to ensure successful training, implementation and compliance with the new policies and procedures. The recently created Procurement Department will begin documenting and retaining evidence that vendors are not suspended or debarred for all projects funded by federal awards. Name(s) of contact person(s) responsible for corrective action – Alison Spens, Senior Director of Project Management and Procurement Anticipated completion date – August 15, 2025
View Audit 366335
Finding 1153094 (2024-003)
Material Weakness 2024
City of Montebello
CA
Procurement, Suspension & Debarment Subrecipient Monitoring
The City implemented a new review, tracking and documentation process for all procurements during FY 202-24. Staff have been performing checks of all vendors -- regardless of the nature of the funding for the project – against SAM.GOV to check for disbarment. A PDF of the results for each vendor is ...
The City implemented a new review, tracking and documentation process for all procurements during FY 202-24. Staff have been performing checks of all vendors -- regardless of the nature of the funding for the project – against SAM.GOV to check for disbarment. A PDF of the results for each vendor is saved in a project folder attached to each procurement. These files are stored on an internal network drive. Management feels the process in place addresses this finding.
View Audit 366333
Finding 1153092 (2024-004)
Material Weakness 2024
City of Montebello
CA
Subrecipient Monitoring Internal Control / Segregation of Duties HUD Housing Programs
Management endeavors to submit all required reports by required deadlines. While acknowledging that this does not always occur, the City has made vast improvements on timeliness of reports, especially PR29’s for CDBG and HOME. The year-end reports (June 30) due by July 30 can be difficult to submit ...
Management endeavors to submit all required reports by required deadlines. While acknowledging that this does not always occur, the City has made vast improvements on timeliness of reports, especially PR29’s for CDBG and HOME. The year-end reports (June 30) due by July 30 can be difficult to submit timely if year-end close has not been completed. Regardless management is committed to ensuring all reports are filed within the 30 day timeframe.
View Audit 366333
« 1 154 155 157 158 1856 »