Management concurs with the finding and is implementing the following corrective actions:
• The University’s Cost Transfer for Sponsored Projects policy has been updated (completed February 2024) to include more specific language regarding the timing requirements for awards from the National Insti...
Management concurs with the finding and is implementing the following corrective actions:
• The University’s Cost Transfer for Sponsored Projects policy has been updated (completed February 2024) to include more specific language regarding the timing requirements for awards from the National Institutes of Health, the Department of Health and Human Services, and Other Sponsoring agencies (see below).
• Management will regularly send targeted communication to the Principal Investigators and the appropriate research administrators in their academic units that hold awards from the Department of Health and Human Services agencies (non-NIH) as a reminder that DHHS requires permissible cost transfers to be made promptly after the error occurs but no later than 90 days following occurrence unless a longer period is approved in advance by the Grants Management Office.
• Management will provide ongoing communication to the research community about the importance of adhering to cost transfer deadlines through its various communication channels, including, but not limited to, Research Administrator meetings and the Research News emails.
Update to Cost Transfer for Sponsored Projects policy:
Faculty and staff are responsible for ensuring that Cost Transfers are processed in a timely manner. Cost Transfers should be prepared and submitted within 90 days from the date of discovery (per National Institutes of Health Grants Policy Statement section 7.5). In cases when the sponsor’s (federal or non-federal) terms and conditions relating to the timing of Cost Transfers are stricter than this policy, the sponsor’s terms and conditions are applicable and supersede this policy. Note: The Department of Health and Human Services agencies (e.g., funding from HRSA, CDC, AHRQ…) grants policy requires cost transfers to be made promptly after the error occurs but no later than 90 days following occurrence unless a longer period is approved in advance by the GMO.
Completion Date: June 30, 2024
University Contact and Responsible Party: Joseph M. Gindhart, (314) 935-7089