Title: General
Accounting Policies: The Schedule of Expenditures of State and Federal Awards is prepared on the modified accrual basis of accounting, except for subrecipient expenditures, which are recorded on the cash basis. The modified accrual basis of accounting is described in Note 3 of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance or State of Texas Uniform Grant Management Standards, wherein certain types of expenditures are not allowable or are limited as to reimbursement. State and federal grant funds are considered to be earned to the extent of expenditures made under the provisions of the grant, and, accordingly, when such funds are received, they are recorded as unearned revenues until
earned.
De Minimis Rate Used: Y
Rate Explanation: The Center has elected to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance because the Center has not previously negotiated an indirect cost rate for its federal awards.
The Schedule of Expenditures of State and Federal Awards presents the activity of all applicable state and federal awards of Andrews Center (the Center). The Center’s reporting entity is defined in Note 1 of the basic financial statements. State and federal awards received directly from federal and state agencies, as well as federal and state awards passed through other governmental agencies, are included on the Schedule of Expenditures of State and Federal Awards.
The information in the Schedule of Expenditures of State and Federal Awards is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule of Expenditures of State and Federal Awards presents only a selected portion of the operations of the Center, it is not intended to and does not present the financial position, changes in financial position, or cash flows of the Center.
Title: Relationship to Basic Financial Statements
Accounting Policies: The Schedule of Expenditures of State and Federal Awards is prepared on the modified accrual basis of accounting, except for subrecipient expenditures, which are recorded on the cash basis. The modified accrual basis of accounting is described in Note 3 of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance or State of Texas Uniform Grant Management Standards, wherein certain types of expenditures are not allowable or are limited as to reimbursement. State and federal grant funds are considered to be earned to the extent of expenditures made under the provisions of the grant, and, accordingly, when such funds are received, they are recorded as unearned revenues until
earned.
De Minimis Rate Used: Y
Rate Explanation: The Center has elected to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance because the Center has not previously negotiated an indirect cost rate for its federal awards.
Certain state and federal programs have been excluded from the Schedule of Expenditures of State and Federal Awards, including monies received under vendor contract for Title XIX ICF/MR, Title XIX HCS/MR, and other Medicaid/Medicare funding earned from providing patient services. The state and federal monies excluded from the Schedule of Expenditures of State and Federal Awards are not considered financial assistance as defined in the Uniform Guidance and are included in total local revenues in the basic financial statements.
The Texas Correctional Office on Offenders with Medical or Mental Impairments (TCOOMMI) program has been excluded from the Schedule of Expenditures of Federal and State Awards because it is considered contract revenue and not state awards.
Title: State Award Guidelines
Accounting Policies: The Schedule of Expenditures of State and Federal Awards is prepared on the modified accrual basis of accounting, except for subrecipient expenditures, which are recorded on the cash basis. The modified accrual basis of accounting is described in Note 3 of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance or State of Texas Uniform Grant Management Standards, wherein certain types of expenditures are not allowable or are limited as to reimbursement. State and federal grant funds are considered to be earned to the extent of expenditures made under the provisions of the grant, and, accordingly, when such funds are received, they are recorded as unearned revenues until
earned.
De Minimis Rate Used: Y
Rate Explanation: The Center has elected to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance because the Center has not previously negotiated an indirect cost rate for its federal awards.
State awards are subject to HHSC’s Guidelines for Annual Financial and Compliance Audits of Community MHMR Centers (21st Revision) as well as the Office of the Governor’s State of Texas Single Audit Circular. Such guidelines are consistent with those required under the Single Audit Act of 1996, the Uniform Guidance and Government Auditing Standards, issued by the Comptroller General of the United States.
Title: Substance Abuse
Accounting Policies: The Schedule of Expenditures of State and Federal Awards is prepared on the modified accrual basis of accounting, except for subrecipient expenditures, which are recorded on the cash basis. The modified accrual basis of accounting is described in Note 3 of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance or State of Texas Uniform Grant Management Standards, wherein certain types of expenditures are not allowable or are limited as to reimbursement. State and federal grant funds are considered to be earned to the extent of expenditures made under the provisions of the grant, and, accordingly, when such funds are received, they are recorded as unearned revenues until
earned.
De Minimis Rate Used: Y
Rate Explanation: The Center has elected to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance because the Center has not previously negotiated an indirect cost rate for its federal awards.
The Substance Abuse and Family and Youth Success (FAYS) program were administered with both pass-through federal funds and state funds. The Schedule of Expenditures of State and Federal Awards has been prepared reflecting these splits.
Title: Provider Relief Funds
Accounting Policies: The Schedule of Expenditures of State and Federal Awards is prepared on the modified accrual basis of accounting, except for subrecipient expenditures, which are recorded on the cash basis. The modified accrual basis of accounting is described in Note 3 of the basic financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance or State of Texas Uniform Grant Management Standards, wherein certain types of expenditures are not allowable or are limited as to reimbursement. State and federal grant funds are considered to be earned to the extent of expenditures made under the provisions of the grant, and, accordingly, when such funds are received, they are recorded as unearned revenues until
earned.
De Minimis Rate Used: Y
Rate Explanation: The Center has elected to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance because the Center has not previously negotiated an indirect cost rate for its federal awards.
The Center received $305,457 from the U.S. Department of Health and Human Services (HHS) through the Provider Relief Fund (PRF) program (Federal Financial Assistance Listing/CFDA #93.498) during the year ended August 31, 2022. The Center incurred eligible expenditures and, therefore, recognized revenues totaling $305,457 for the year ended August 31, 2022 on the financial statements. In accordance with the compliance supplement addendum, the PRF expenditures recognized on the schedule are based on the reporting to HHS for funds received in Period 4 and expended prior to December 31, 2022, as required under the PRF program. Therefore, these amounts are included on the schedule in the current fiscal year.