Audit 293358

FY End
2023-06-30
Total Expended
$193.27M
Findings
4
Programs
30
Organization: University of the Pacific (CA)
Year: 2023 Accepted: 2024-03-04
Auditor: Kpmg LLP

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
372080 2023-001 Significant Deficiency - L
372081 2023-002 Significant Deficiency - L
948522 2023-001 Significant Deficiency - L
948523 2023-002 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $154.85M Yes 0
93.342 Health Professions Student Loans, Including Primary Care Loans/loans for Disadvantaged Students $11.18M Yes 0
84.038 Federal Perkins Loan Program $9.73M Yes 0
84.063 Federal Pell Grant Program $6.79M Yes 1
84.425 Education Stabilization Fund $3.12M Yes 1
84.007 Federal Supplemental Educational Opportunity Grants $1.38M Yes 0
16.575 Crime Victim Assistance $1.32M Yes 0
84.033 Federal Work-Study Program $1.23M Yes 0
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $1.08M Yes 0
84.042 Trio_student Support Services $380,486 - 0
93.279 Drug Abuse and Addiction Research Programs $363,805 - 0
84.047 Trio_upward Bound $299,856 - 0
47.049 Mathematical and Physical Sciences $250,481 - 0
47.050 Geosciences $220,859 - 0
93.914 Hiv Emergency Relief Project Grants $195,872 - 0
47.074 Biological Sciences $174,027 - 0
93.113 Environmental Health $167,251 - 0
93.853 Extramural Research Programs in the Neurosciences and Neurological Disorders $127,747 - 0
84.011 Migrant Education_state Grant Program $120,140 - 0
93.084 Prevention of Disease, Disability, and Death by Infectious Diseases $83,216 - 0
93.043 Special Programs for the Aging_title Iii, Part D_disease Prevention and Health Promotion Services $64,990 - 0
93.044 Special Programs for the Aging_title Iii, Part B_grants for Supportive Services and Senior Centers $39,229 - 0
93.859 Biomedical Research and Research Training $35,613 - 0
47.076 Education and Human Resources $21,684 - 0
99.U02 Defense Health Agency $17,765 - 0
93.121 Oral Diseases and Disorders Research $11,997 - 0
93.059 Training in General, Pediatric, and Public Health Dentistry $11,054 - 0
93.846 Arthritis, Musculoskeletal and Skin Diseases Research $9,145 - 0
93.761 Evidence-Based Falls Prevention Programs Financed Solely by Prevention and Public Health Funds (pphf) $3,777 - 0
15.922 Native American Graves Protection and Repatriation Act $3,459 - 0

Contacts

Name Title Type
M2LKLDMLETD5 Betty Flores Auditee
2099467698 Spencer Endicott Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: The accompanying Schedule of Expenditures of Federal awards (the Schedule) includes the federal grant activity of the University recorded on the accrual basis of accounting. The information in the Schedule is presented in accordance with the requirements of the Uniform Guidance. Therefore, some amounts presented in this Schedule may differ from amounts presented in, or used in the preparation of, the financial statements. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10-percent de minimis direct cost rate allowed under the Uniform Guidance. Facilities and administrative costs allocated to awards for the year ended June 30, 2023, were based on predetermined fixed rates up to 62% of salary/wages or 35% of modified total direct cost (MTDC) negotiated with the University’s cognizant federal agency, the Department of Health and Human Services (DHHS), and are included as a component of the expenditures in the Schedule. The accompanying Schedule of Expenditures of Federal awards (the Schedule) includes the federal grant activity of the University recorded on the accrual basis of accounting. The information in the Schedule is presented in accordance with the requirements of the Uniform Guidance. Therefore, some amounts presented in this Schedule may differ from amounts presented in, or used in the preparation of, the financial statements.
Title: Student Financial Assistance Expenditures Accounting Policies: The accompanying Schedule of Expenditures of Federal awards (the Schedule) includes the federal grant activity of the University recorded on the accrual basis of accounting. The information in the Schedule is presented in accordance with the requirements of the Uniform Guidance. Therefore, some amounts presented in this Schedule may differ from amounts presented in, or used in the preparation of, the financial statements. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10-percent de minimis direct cost rate allowed under the Uniform Guidance. Facilities and administrative costs allocated to awards for the year ended June 30, 2023, were based on predetermined fixed rates up to 62% of salary/wages or 35% of modified total direct cost (MTDC) negotiated with the University’s cognizant federal agency, the Department of Health and Human Services (DHHS), and are included as a component of the expenditures in the Schedule. Student financial assistance program expenditures include payments to students and each program’s administrative allowance, and exclude amounts representing cost sharing or matching. The University did not claim for any administrative allowances in the current year.
Title: Federal Student Loan Programs Accounting Policies: The accompanying Schedule of Expenditures of Federal awards (the Schedule) includes the federal grant activity of the University recorded on the accrual basis of accounting. The information in the Schedule is presented in accordance with the requirements of the Uniform Guidance. Therefore, some amounts presented in this Schedule may differ from amounts presented in, or used in the preparation of, the financial statements. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10-percent de minimis direct cost rate allowed under the Uniform Guidance. Facilities and administrative costs allocated to awards for the year ended June 30, 2023, were based on predetermined fixed rates up to 62% of salary/wages or 35% of modified total direct cost (MTDC) negotiated with the University’s cognizant federal agency, the Department of Health and Human Services (DHHS), and are included as a component of the expenditures in the Schedule. The University had the following loan balances outstanding at June 30, 2023. Loans made during the year are included in the federal expenditures presented in the schedule (in thousands): U.S. Department of Education: Federal Perkins Loan Program 84.038 $4,479; U.S. Department of Health and Human Services: Health Professions Student Loans Including Primary Care 93.342 $9,928
Title: Indirect Cost Rates Accounting Policies: The accompanying Schedule of Expenditures of Federal awards (the Schedule) includes the federal grant activity of the University recorded on the accrual basis of accounting. The information in the Schedule is presented in accordance with the requirements of the Uniform Guidance. Therefore, some amounts presented in this Schedule may differ from amounts presented in, or used in the preparation of, the financial statements. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10-percent de minimis direct cost rate allowed under the Uniform Guidance. Facilities and administrative costs allocated to awards for the year ended June 30, 2023, were based on predetermined fixed rates up to 62% of salary/wages or 35% of modified total direct cost (MTDC) negotiated with the University’s cognizant federal agency, the Department of Health and Human Services (DHHS), and are included as a component of the expenditures in the Schedule. The University has elected not to use the 10-percent de minimis direct cost rate allowed under the Uniform Guidance. Facilities and administrative costs allocated to awards for the year ended June 30, 2023, were based on predetermined fixed rates up to 62% of salary/wages or 35% of modified total direct cost (MTDC) negotiated with the University’s cognizant federal agency, the Department of Health and Human Services (DHHS), and are included as a component of the expenditures in the Schedule.

Finding Details

Finding 2023-001 - Reporting - Significant Deficiency in Internal Control over Compliance and Instance of Noncompliance Federal Program: COVID-19 Higher Education Emergency Relief Fund (HEERF) Federal Assistance Listing Number: 84.425E COVID 19 - Higher Education Emergency Relief Funds - Student Aid Federal Agency: Department of Education Award Year: July 1, 2022 - June 30, 2023 Criteria: All HEERF participating institutions are required to post their quarterly reports in a format and location that is easily accessible to the public, no later than 10 days after the end of each calendar quarter. Condition and Context: During our testwork over the Reporting compliance requirement, we identified that the required report for the quarter ended December 31, 2022 was not posted to the University’s website. Cause and Effect: The University’s internal control failed in ensuring the required report was posted to their website timely. Questioned Costs: None noted. Whether the sampling was a statistically valid sample: The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding: No. Recommendation: We recommend that the University enhance its internal controls to ensure all required quarterly reports are posted to the website timely. View of Responsible Officials: Pacific understands finding #2023-001 and although the University failed to post the HEERF quarterly report on its website by the required date, the report has been posted and will remain available for any interested parties to view through June 30, 2025.
Finding 2023-002 - Reporting - Significant Deficiency in Internal Control over Compliance and Instance of Noncompliance Federal Program: Student Financial Assistance Cluster Federal Assistance Listing Number: 84.063 Federal Pell Grant Program Federal Agency: Department of Education Award Year: July 1, 2022 - June 30, 2023 Criteria: Institutions must report student disbursement data to Common Origination and Disbursement (COD) system within 15 calendar days after the institution makes a disbursement or becomes aware of the need to make an adjustment to previously reported student disbursement data or expected student disbursement data. Institutions may do this by reporting once every 15 calendar days, bi-weekly or weekly, or may set up their own system to ensure that changes are reported in a timely manner. Condition and Context: During our testwork over 52 student disbursements of Pell Grant funds, we identified 6 disbursements which the University did not report to COD within 15 calendar days after the disbursement. Cause and Effect: The University’s internal control failed in detecting that untimely information was reported to COD. Questioned Costs: None noted. Whether the sampling was a statistically valid sample: The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding: No. Recommendation: We recommend that the University enhance its internal controls to ensure all Pell disbursements are reported to COD within 15 days from the initial disbursement. View of Responsible Officials: Pacific understands finding #2023-002 and agrees that the University will enhance its internal controls to ensure all Pell disbursements are reported to COD within 15 days from the initial disbursement.
Finding 2023-001 - Reporting - Significant Deficiency in Internal Control over Compliance and Instance of Noncompliance Federal Program: COVID-19 Higher Education Emergency Relief Fund (HEERF) Federal Assistance Listing Number: 84.425E COVID 19 - Higher Education Emergency Relief Funds - Student Aid Federal Agency: Department of Education Award Year: July 1, 2022 - June 30, 2023 Criteria: All HEERF participating institutions are required to post their quarterly reports in a format and location that is easily accessible to the public, no later than 10 days after the end of each calendar quarter. Condition and Context: During our testwork over the Reporting compliance requirement, we identified that the required report for the quarter ended December 31, 2022 was not posted to the University’s website. Cause and Effect: The University’s internal control failed in ensuring the required report was posted to their website timely. Questioned Costs: None noted. Whether the sampling was a statistically valid sample: The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding: No. Recommendation: We recommend that the University enhance its internal controls to ensure all required quarterly reports are posted to the website timely. View of Responsible Officials: Pacific understands finding #2023-001 and although the University failed to post the HEERF quarterly report on its website by the required date, the report has been posted and will remain available for any interested parties to view through June 30, 2025.
Finding 2023-002 - Reporting - Significant Deficiency in Internal Control over Compliance and Instance of Noncompliance Federal Program: Student Financial Assistance Cluster Federal Assistance Listing Number: 84.063 Federal Pell Grant Program Federal Agency: Department of Education Award Year: July 1, 2022 - June 30, 2023 Criteria: Institutions must report student disbursement data to Common Origination and Disbursement (COD) system within 15 calendar days after the institution makes a disbursement or becomes aware of the need to make an adjustment to previously reported student disbursement data or expected student disbursement data. Institutions may do this by reporting once every 15 calendar days, bi-weekly or weekly, or may set up their own system to ensure that changes are reported in a timely manner. Condition and Context: During our testwork over 52 student disbursements of Pell Grant funds, we identified 6 disbursements which the University did not report to COD within 15 calendar days after the disbursement. Cause and Effect: The University’s internal control failed in detecting that untimely information was reported to COD. Questioned Costs: None noted. Whether the sampling was a statistically valid sample: The sample was not intended to be, and was not, a statistically valid sample. Repeat Finding: No. Recommendation: We recommend that the University enhance its internal controls to ensure all Pell disbursements are reported to COD within 15 days from the initial disbursement. View of Responsible Officials: Pacific understands finding #2023-002 and agrees that the University will enhance its internal controls to ensure all Pell disbursements are reported to COD within 15 days from the initial disbursement.