March 18, 2024
Cognizant or Oversight Agency for Audit:
Local Area of Workforce Development Mayagüez-Las Marías respectfully submits the following corrective action plan for the year ended June 30, 2023.
Name and address of independent public accounting firm: Ortiz, Rivera, Rivera & Co.LLC, Su...
March 18, 2024
Cognizant or Oversight Agency for Audit:
Local Area of Workforce Development Mayagüez-Las Marías respectfully submits the following corrective action plan for the year ended June 30, 2023.
Name and address of independent public accounting firm: Ortiz, Rivera, Rivera & Co.LLC, Suite 152, PO Box 70250, San Juan, Puerto Rico 00936-7250.
Audit period: Fiscal year ended June 30, 2023.
The findings from the June 30, 2023 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule.
FINDINGS - FEDERAL AWARD PROGRAM AUDITS, DEPARTMENT OF LABOR
Finding 2023-001: WIOA Cluster-WIOA Adult Program-CFDA No 17.258, WIOA Youth Activities-CFDA 17.259, Dislocated Worker Formula Grant-CFDA 17.278
Reportable Condition: See Condition 2023-001
Recommendation
We recommended the Local Area should implement review procedures in order to ensure that the reports are in accordance with the accounting records. Action Taken We bacame aware of this situation while gathering all the information (documentation) necessary to begin the audit work, and immediately procced to identify the transaction that caused the situation. We found that it arose as an error at the time of registering the transacttion in the MIP accounting system which allowed the wrong year to be selected for the effective date of the transaction. We promptly procceded to correct the effective date of the transacion so that it was recorded in the correxted period. In Addition, we corroborated that the amount of the transaction had been included in the Funding Reuest Report for the dislocated workers program and that these funds had ee transferred to the local area. Its is important to mention that the Finance Department is taking action to reinforce its current procedures, and the Finance Director has instructed the accountant to review all financial reports prior to their submission so that the information presented its free of errors. IN fact, a work plan was prepared for all employees inthe finance department, in which it is established that this task must be performed on a weekly basis. aslo, we browsed around the MIP system's help tab for a way to detect this kind of error immediately and found that the MIP system's organization preference's tab "entry dates"can be modified so that is does not allow, by issuing an alert, the recording or transactions dated prior or after the current period (as show in the image below). These changes will be implemented prospectively in order to prevent the situation form recurring. The following documents are included as part of this corrective action plan. 1) The corrected transaction posted, 2. Copy of meeting attendance form. 3) Copy of letter from the excecutive director with instructions. If the COgnizant or Oversigth Agency for Audit has question regarding this plan, please call at 787-834-8010 ext. 2403.