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Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
6. In one (1) instance out of ten (10) tenant files tested, the Lease Addendum was not maintained in the tenant's file.
6. In one (1) instance out of ten (10) tenant files tested, the Lease Addendum was not maintained in the tenant's file.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
7. In one (1) instance out of ten (10) tenant files tested, the document requiring the Tenant to select either “30% of income-based rent” or “Flat Rent”, did not indicate the Tenant’s rent amount.
7. In one (1) instance out of ten (10) tenant files tested, the document requiring the Tenant to select either “30% of income-based rent” or “Flat Rent”, did not indicate the Tenant’s rent amount.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
8. In one (1) instance out of ten (10) tenant files tested, the document requiring the Tenant to select either “30% of income-based rent” or “Flat Rent”, was voided. In addition, the rent indicated, did not agree to the Family Report.
8. In one (1) instance out of ten (10) tenant files tested, the document requiring the Tenant to select either “30% of income-based rent” or “Flat Rent”, was voided. In addition, the rent indicated, did not agree to the Family Report.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
9. In one (1) instance out of ten (10) tenant files tested, the birth certificate and social security card was not maintained in the tenant's file.
9. In one (1) instance out of ten (10) tenant files tested, the birth certificate and social security card was not maintained in the tenant's file.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
10. In one (1) instance out of ten (10) tenant files tested, the Declaration of Section 214 status was not maintained in the tenant's file.
10. In one (1) instance out of ten (10) tenant files tested, the Declaration of Section 214 status was not maintained in the tenant's file.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
11. In one (1) instance out of ten (10) tenant files tested, the Race and Ethnic Data Report Form was not maintained in the tenant's file.
11. In one (1) instance out of ten (10) tenant files tested, the Race and Ethnic Data Report Form was not maintained in the tenant's file.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
12. In one (1) instance out of ten (10) tenant files tested, the annual income reported on the Family Report was $25,101; however, the supporting documentation was for $26,211.64.
12. In one (1) instance out of ten (10) tenant files tested, the annual income reported on the Family Report was $25,101; however, the supporting documentation was for $26,211.64.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
13. In one (1) instance out of ten (10) tenant files tested, the “Wait List” did not indicate the present of the tenant, being processed in the computer system.
13. In one (1) instance out of ten (10) tenant files tested, the “Wait List” did not indicate the present of the tenant, being processed in the computer system.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
Recertification:
Recertification:
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
1. In ten (10) instances out of twenty-five (25) tenant files tested, the inspection report was not maintained in the tenant’s file.
1. In ten (10) instances out of twenty-five (25) tenant files tested, the inspection report was not maintained in the tenant’s file.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
2. In seven (7) instances out of twenty-five (25) tenant files tested, the "Lease Addendum" - Violence Against Women Act of 2013, was not maintained in the tenant’s file. the "Lease Addendum" - Violence Against Women and Justice Department Reauthorization Act of 2005, was not maintained in the tenan...
2. In seven (7) instances out of twenty-five (25) tenant files tested, the "Lease Addendum" - Violence Against Women Act of 2013, was not maintained in the tenant’s file. the "Lease Addendum" - Violence Against Women and Justice Department Reauthorization Act of 2005, was not maintained in the tenant’s file.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
3. In five (5) instances out of twenty-five (25) tenant files tested, the Community Service & Self- Sufficiency Requirement Certification, was not maintained in the tenant’s file.
3. In five (5) instances out of twenty-five (25) tenant files tested, the Community Service & Self- Sufficiency Requirement Certification, was not maintained in the tenant’s file.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
4. In two (2) instances out of twenty-five (25) tenant files tested, the Community Service Exemption Certification, was not maintained in the tenant’s file.
4. In two (2) instances out of twenty-five (25) tenant files tested, the Community Service Exemption Certification, was not maintained in the tenant’s file.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
5. In one (1) instance out of twenty-five (25) tenant files tested, the “Smoke-Free Policy”, was not maintained in the tenant’s file.
5. In one (1) instance out of twenty-five (25) tenant files tested, the “Smoke-Free Policy”, was not maintained in the tenant’s file.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
6. In one (1) instance out of twenty-five (25) tenant files tested, the document requiring the Tenant to select either “30% of income-based rent” or “Flat Rent”, was not maintained in the tenant’s file.
6. In one (1) instance out of twenty-five (25) tenant files tested, the document requiring the Tenant to select either “30% of income-based rent” or “Flat Rent”, was not maintained in the tenant’s file.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
7. In one (1) instance out of twenty-five (25) tenant files tested, the annual recertification date was August 1, 2023; however, the annual recertification was not performed, until October 1, 2023.
7. In one (1) instance out of twenty-five (25) tenant files tested, the annual recertification date was August 1, 2023; however, the annual recertification was not performed, until October 1, 2023.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
8. There was one instance in which the tenant file could not be located, supporting that an annual recertification was performed.
8. There was one instance in which the tenant file could not be located, supporting that an annual recertification was performed.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
(1) Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor’s recommendation that the that Springfield Metropolitan Housing Authority, perform the following procedures, during the move-in process and the annual recertification process:
(1) Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor’s recommendation that the that Springfield Metropolitan Housing Authority, perform the following procedures, during the move-in process and the annual recertification process:
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
1. HUD regulations require the PHA to inspect each dwelling unit prior to move-in, at
1. HUD regulations require the PHA to inspect each dwelling unit prior to move-in, at
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
move-out, and annually during occupancy. The lease must require the PHA and the family to inspect the dwelling unit prior to occupancy in order to determine the condition of the unit and equipment in the unit. A copy of the initial inspection, signed by the PHA and the tenant, must be provided to th...
move-out, and annually during occupancy. The lease must require the PHA and the family to inspect the dwelling unit prior to occupancy in order to determine the condition of the unit and equipment in the unit. A copy of the initial inspection, signed by the PHA and the tenant, must be provided to the tenant and retained in the resident file.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
2. The Lease Addendum – Violence Against Women Act of 2013 form, must be signed by the landlord and tenant, prior to the PHA making a subsidy payment to the landlord.
2. The Lease Addendum – Violence Against Women Act of 2013 form, must be signed by the landlord and tenant, prior to the PHA making a subsidy payment to the landlord.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
3. The Community Service & Self-Sufficiency Requirement Certification and Community Service Exemption Certification, must be completed and signed by a nonexempt tenant and retained in the resident file.
3. The Community Service & Self-Sufficiency Requirement Certification and Community Service Exemption Certification, must be completed and signed by a nonexempt tenant and retained in the resident file.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
4. Family must submit an application that provides the PHA with the information needed to determine the family’s eligibility. The application must be signed by the applicant and retained in the resident file.
4. Family must submit an application that provides the PHA with the information needed to determine the family’s eligibility. The application must be signed by the applicant and retained in the resident file.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
5. HUD requires the PHA to place all eligible families that apply for public housing on a waiting list.
5. HUD requires the PHA to place all eligible families that apply for public housing on a waiting list.
View Audit 303021
Finding 392737 (2023-003)
Significant Deficiency 2023
Springfield Metropolitan Housing Authority
OH
6. To be eligible for the Public Housing program, the applicant must provide a social security number for each household member.
6. To be eligible for the Public Housing program, the applicant must provide a social security number for each household member.
View Audit 303021
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