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Corrective Action Plans

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Finding 392908 (2023-002)
Significant Deficiency 2023
Rosemont College of the Holy Child Jesus
PA
Student Financial Aid Procurement, Suspension & Debarment Allowable Costs / Cost Principles
When SAP is run in the spring, students will be notified of their academic standing. Students who are suspended will have an opportunity to appeal their suspension. If the appeal of suspension is approved, students will meet with their academic advisor to be placed on an academic plan. The academic ...
When SAP is run in the spring, students will be notified of their academic standing. Students who are suspended will have an opportunity to appeal their suspension. If the appeal of suspension is approved, students will meet with their academic advisor to be placed on an academic plan. The academic plan must be signed by both the student and advisor. The academic plan must be submitted to the Office of Financial Aid via the teams. A financial aid hold will be placed on the student's account until the signed academic plan is received. Once received, the Office of Financial Aid will remove the hold so the student can be awarded.
View Audit 303193
Finding 392907 (2023-001)
Material Weakness 2023
Rosemont College of the Holy Child Jesus
PA
Student Financial Aid Material Weakness Period of Performance
Currently, the College marks students withdrawn on the date the withdrawal is officially processed in the system, indicating their last data of attendance. The withdrawal policy will be updated to indicate that the withdraw date to be reported for all students withdrawing at either the program or ca...
Currently, the College marks students withdrawn on the date the withdrawal is officially processed in the system, indicating their last data of attendance. The withdrawal policy will be updated to indicate that the withdraw date to be reported for all students withdrawing at either the program or campus level should be processed as the "last date of attendance". In the case of the 5-year program (4+1 internally), we currently do not officially "enroll" a student into the master's program until their bachelor's degree is conferred. The official admit date will be updated to reflect the term a student enters the master's program officially, which will begin after the conferral of their bachelor's degree. Our policy and processes for the 4+1 program will be updated to reflect this change.
View Audit 303193
Finding 392902 (2023-001)
Significant Deficiency 2023
Woodbine School District
NJ
A. ACFR 2023-1 (AMR 2023-1)
A. ACFR 2023-1 (AMR 2023-1)
View Audit 303179
Finding 392902 (2023-001)
Significant Deficiency 2023
Woodbine School District
NJ
B. FINDING (CONDITION): School Food Service - Net Cash Resources in the Food Service Fund exceeded three months average expenditures.
B. FINDING (CONDITION): School Food Service - Net Cash Resources in the Food Service Fund exceeded three months average expenditures.
View Audit 303179
Finding 392902 (2023-001)
Significant Deficiency 2023
Woodbine School District
NJ
C. RECOMMENDATION - The Board should implement a corrective action plan to effectively reduce the net cash resources on hand through capital expenditure or otherwise.
C. RECOMMENDATION - The Board should implement a corrective action plan to effectively reduce the net cash resources on hand through capital expenditure or otherwise.
View Audit 303179
Finding 392902 (2023-001)
Significant Deficiency 2023
Woodbine School District
NJ
D. Method of Implementation: The Business Administrator will ensure that the accounting in the Food Service Fund will be monitored. In addition, the district plans to utilize the excess funds to upgrade kitchen appliances.
D. Method of Implementation: The Business Administrator will ensure that the accounting in the Food Service Fund will be monitored. In addition, the district plans to utilize the excess funds to upgrade kitchen appliances.
View Audit 303179
Finding 392900 (2023-002)
Material Weakness 2023
North Providence Housing Authority
RI
HUD Housing Programs Special Tests & Provisions Material Weakness
In April of 2023, the North Providence Housing Authority hired an outside company to perform yearly rent reasonableness studies. Nelrod has given us the tools to perform these studies fast and efficiently with the use of their software program. Additionally, due to being a small housing authority, w...
In April of 2023, the North Providence Housing Authority hired an outside company to perform yearly rent reasonableness studies. Nelrod has given us the tools to perform these studies fast and efficiently with the use of their software program. Additionally, due to being a small housing authority, with only one HCV staff member, we have hired an HCV Assistant to help the HCV Coordinator in obtaining all information needed to comply with HUD’s regulations. Planned Implementation Date of Corrective Action: April 2023 Planned Implementation Date of Corrective Action: Eileen Reyes/Michael McMahon/Cheryl Lonardo
View Audit 303175
Finding 392898 (2023-001)
Significant Deficiency 2023
North Providence Housing Authority
RI
HUD Housing Programs Eligibility Significant Deficiency
The North Providence Housing Authority will be creating a check list which will include Income Verification as part of the participants file to be used for examinations, and reexaminations of income. This check list will be completed by the Housing Authority staff member, signed, and dated, showing ...
The North Providence Housing Authority will be creating a check list which will include Income Verification as part of the participants file to be used for examinations, and reexaminations of income. This check list will be completed by the Housing Authority staff member, signed, and dated, showing that all required documents have been obtained and used for a successful processing of the tenants rent. Additionally, due to being a small housing authority, with only one HCV staff member, we have hired an HCV Assistant to help the HCV Coordinator in obtaining all information needed to comply with HUD’s regulations. Planned Implementation Date of Corrective Action: January 1, 2024 Planned Implementation Date of Corrective Action: Eileen Reyes/Michael McMahon/ Cheryl Lonardo
View Audit 303175
Ncr of Manhattan, Kansas D/b/a Garden Grove Apartments
OH
HUD Housing Programs Internal Control / Segregation of Duties Procurement, Suspension & Debarment
The security deposit has been refunded and management is currently reviewing internal controls over security deposit refunds to ensure all deposits are returned timely.
The security deposit has been refunded and management is currently reviewing internal controls over security deposit refunds to ensure all deposits are returned timely.
View Audit 303173
Finding 392890 (2023-005)
Significant Deficiency 2023
Sioux Falls Housing and Redevelopment Commission
SD
HUD Housing Programs Significant Deficiency Special Tests & Provisions
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Plans are in place to move accounts to another bank. A RFP for a new bank will be released in 2024. Planned Completion Date for CAP June 30, 2024
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Plans are in place to move accounts to another bank. A RFP for a new bank will be released in 2024. Planned Completion Date for CAP June 30, 2024
View Audit 303161
Finding 392883 (2023-004)
Significant Deficiency 2023
Sioux Falls Housing and Redevelopment Commission
SD
Special Tests & Provisions HUD Housing Programs Significant Deficiency
Brent Tucker, Interim Executive Director Corrective Action Plan Management has begun the process of creating a quality control plan to ensure that all HQS inspections and abatements are monitored. Staff have been trained on when to properly abate a payment and how to properly document abatements. Pl...
Brent Tucker, Interim Executive Director Corrective Action Plan Management has begun the process of creating a quality control plan to ensure that all HQS inspections and abatements are monitored. Staff have been trained on when to properly abate a payment and how to properly document abatements. Planned Completion Date for CAP March 1, 2024
View Audit 303161
Finding 392876 (2023-003)
Significant Deficiency 2023
Sioux Falls Housing and Redevelopment Commission
SD
Special Tests & Provisions HUD Housing Programs Significant Deficiency
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Management has implemented a new software program that provides rent reasonableness documentation. Staff have been trained on the proper way to utilize the software and are also now aware of when to run a rent reasonablen...
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Management has implemented a new software program that provides rent reasonableness documentation. Staff have been trained on the proper way to utilize the software and are also now aware of when to run a rent reasonableness comparison. Planned Completion Date for CAP March 1, 2024
View Audit 303161
Finding 392869 (2023-002)
Significant Deficiency 2023
Sioux Falls Housing and Redevelopment Commission
SD
HUD Housing Programs Eligibility Significant Deficiency
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Management has begun the process of creating a quality control plan to ensure that all files are accurate and follow all local, state and federal compliance guidelines. An Independent entity has also been hired to review ...
Contact Person Brent Tucker, Interim Executive Director Corrective Action Plan Management has begun the process of creating a quality control plan to ensure that all files are accurate and follow all local, state and federal compliance guidelines. An Independent entity has also been hired to review all current files and all corrections have been made. Planned Completion Date for CAP April 30, 2024
View Audit 303161
Mrcs V, Inc. Hud Project No. 012-Hd145
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-002 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant ...
Finding Number: 2023-002 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant security deposits from all new tenants at the time of initial lease and to refund deposits to tenants upon vacating their unit. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303159
Mrcs V, Inc. Hud Project No. 012-Hd145
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to monitor their available cash balances to determine if there is a surplus cash balance at the fiscal year end date within...
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to monitor their available cash balances to determine if there is a surplus cash balance at the fiscal year end date within one month of the fiscal year end date to allow for timely deposits into a residual receipts account, as necessary. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303159
Mental Retardation Community Services of Nassau County, INC 012-Hd132
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-002 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant ...
Finding Number: 2023-002 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant security deposits from all new tenants at the time of initial lease and to refund deposits to tenants upon vacating their unit. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303158
Mental Retardation Community Services of Nassau County, INC 012-Hd132
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to monitor their available cash balances to determine if there is a surplus cash balance at the fiscal year end date within...
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to monitor their available cash balances to determine if there is a surplus cash balance at the fiscal year end date within one month of the fiscal year end date to allow for timely deposits into a residual receipts account, as necessary. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303158
Mental Retardation Community Services of Nassau County, INC 012-Hd129
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant ...
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant security deposits from all new tenants at the time of initial lease and to refund deposits to tenants upon vacating their unit. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303157
Mental Retardation Community Services of Nassau County, INC 012-Hd123
NY
HUD Housing Programs Special Tests & Provisions
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant ...
Finding Number: 2023-001 Program: U.S. Department of Housing and Urban Development, Award Listing Number 14.181 Planned Corrective Action: Management will implement a process to obtain tenant security deposits from all current tenants and to ensure proper procedures are in place to collect tenant security deposits from all new tenants at the time of initial lease and to refund deposits to tenants upon vacating their unit. Person(s) Responsible: Willard Derr, Chief Financial Officer Sylvester Narraine, Senior Director of Finance Brian Wahl, Accounting Supervisor Expected Completion Date: June 30, 2024
View Audit 303156
Finding 392848 (2023-004)
Material Weakness 2023
Town of Greenwich, Connecticut
CT
Reporting
Identifying #: 2023-003 Finding: The Town did not submit the 2022 or 2023 federal reporting package with the Federal Audit Clearinghouse within the required timeline stated in the criteria above. Corrective Actions Taken or Planned: The Town has been unable to file in a timely manner, due to the i...
Identifying #: 2023-003 Finding: The Town did not submit the 2022 or 2023 federal reporting package with the Federal Audit Clearinghouse within the required timeline stated in the criteria above. Corrective Actions Taken or Planned: The Town has been unable to file in a timely manner, due to the implementation of GASB 87 and GASB 96. After going through this learning experience, the Town does not expect to exceed the filing requirements in future years. Name and Phone # of Person Responsible for Implementation: Mr. Peter Mynarski, Comptroller 203-622-2226
View Audit 303154
Finding 392817 (2023-003)
Significant Deficiency 2023
Town of Greenwich, Connecticut
CT
Reporting
Identifying #: 2023-001 and 2023-004 Finding: The finding refers to a number of adjustments to the SEFA and SESA as originally provided by the Town of Greenwich. Fifteen (15) federal programs and five (5) state programs required adjustments to the reported expenditures. Two (2) programs included o...
Identifying #: 2023-001 and 2023-004 Finding: The finding refers to a number of adjustments to the SEFA and SESA as originally provided by the Town of Greenwich. Fifteen (15) federal programs and five (5) state programs required adjustments to the reported expenditures. Two (2) programs included on the SEFA did not have assistance listing numbers, which resulted in the programs being reported as being from the incorrect oversight agency. One program was missing from the SEFA. One program was reported as a state program that was a passthrough of a federal program. The SEFA and SESA balances are required to be reconciled to the basic financial statements prepared in accordance with generally accepted accounting principles in the United States (U.S. GAAP). The Town has failed to adequately perform such reconciliation. Corrective Actions Taken or Planned: Due to a large turnover rate at the Greenwich Public Schools over recent years in key positions, a lack of adequate oversight existed. The Town’s Finance Department was working with the new Chief Operations Officer (COO) at the Greenwich Public Schools and was in the process of assuming more responsibility and oversight in the reconciliation of the SEFA and SESA to the Town’s financial systems (MUINIS). Unfortunately, the staff turnover continues, and the new COO has resigned leaving another potential void in accurate accounting and reporting. The Town Finance Department is still striving to centralize grants accounting to ensure proper accounting and reporting. Name and Phone # of Person Responsible for Implementation:Mr. Peter Mynarski, Comptroller 203-622-2226
View Audit 303154
Finding 392816 (2023-001)
Significant Deficiency 2023
Community Development Resources
NE
Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties
Response: The Loan Officer, along with the preparer of the loan documents, if different, will verify the document has appropriate SBA verbiage and is compliant before issuing closing documents. Both should be knowledgeable about the rules and regulations associated with the process and double check ...
Response: The Loan Officer, along with the preparer of the loan documents, if different, will verify the document has appropriate SBA verbiage and is compliant before issuing closing documents. Both should be knowledgeable about the rules and regulations associated with the process and double check one another.
View Audit 303152
Finding 392811 (2023-002)
Significant Deficiency 2023
Lss Manor, Inc. - New Berlin
WI
HUD Housing Programs Allowable Costs / Cost Principles
Federal Award Findings and Questioned Costs: During the 2023 financial statement audit, it was brought to management's attention that the Project was overcharged salary and related benefits. The amount of questioned cost totaled $21,005 which was identified during the audit and was corrected by mana...
Federal Award Findings and Questioned Costs: During the 2023 financial statement audit, it was brought to management's attention that the Project was overcharged salary and related benefits. The amount of questioned cost totaled $21,005 which was identified during the audit and was corrected by management during the year ending December 31, 2023. Corrective Response: Leadership training around the importance of proper time allocation and methods for tracking and confirming proper time recording was held in January of 2024. LSS payroll department leadership presented this training in conjunction with housing department senior leadership. All LSS HUD property management staff is scheduled to receive this training in March of 2024. In addition, all HUD property managers were provided copies of their budgeted hours for each of their Projects. HUD property management staff was reminded of the importance of striving to stay within those hours, and of proactively working with leadership should project needs necessitate change. Housing Senior Leadership meets monthly with HUD leadership. In these meetings emphasis will be placed on reviewing actual versus budgeted results related to payroll costs. Leadership will work with LSS finance staff to investigate the validity in variances identified. Anticipated completion date: 6/30/2024 Responsible Contact Person: Randy Oleszak CFO 414-246-2353
View Audit 303143
South Central Housing, Inc.
IN
Questioned Costs
Management will deposit $14,004 into the reserve for replacement account unless a retroactive suspension of deposits is granted.
Management will deposit $14,004 into the reserve for replacement account unless a retroactive suspension of deposits is granted.
View Audit 303128 Questioned Costs: $1
Finding 392771 (2023-001)
Significant Deficiency 2023
Lake Superior State University
MI
Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties
Finding Number: 2023-01 Bank Reconciliations Condition: As of June 30, 2023, the University had only completed bank reconciliations and approvals through October 2022. Planned Corrective Action: The University concurs with the finding and has already remedied the condition and bank reconciliations...
Finding Number: 2023-01 Bank Reconciliations Condition: As of June 30, 2023, the University had only completed bank reconciliations and approvals through October 2022. Planned Corrective Action: The University concurs with the finding and has already remedied the condition and bank reconciliations are now current and being completed and reviewed on a monthly basis. Contact person responsible for corrective action: Crystal Wilcox, Director of Finance Completion Date: October 10, 2023
View Audit 303126
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