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Corrective Action Plans

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MacHne Rav Tov
NY
Questioned Costs Cash Management Eligibility
Findings – Federal Award Programs Audit Department of Agriculture 2023-001 Child Nutrition Cluster Program Deficiencies: See Finding 2023-001 Recommendation: Machne Rav Tov will ensure that meal counters are present at the start of each meal service. All required records will be maintained a...
Findings – Federal Award Programs Audit Department of Agriculture 2023-001 Child Nutrition Cluster Program Deficiencies: See Finding 2023-001 Recommendation: Machne Rav Tov will ensure that meal counters are present at the start of each meal service. All required records will be maintained and posted as necessary. The Organization will have proper site supervision during meal services to ensure that meals are served at the approved time, consist of all required components, and are consumed on site. Action Taken: Since the date of the exit conference, we have implemented the above-mentioned comprehensive plan of corrective action. Mrs. Rotenberg, the site supervisor, is designated as being responsible to ensure timely and efficient meal service, and consumption of meals on site. Meal servers will receive relevant training for proper service of meals, including required meal components. An additional site supervisor, Mr. Isaac Ferentz, was hired and trained and will be present on site before the start of each meal time. The supervisors will ensure that meal pattern requirements are met and proper meal counts and food safety procedures are followed. Mrs. M. Stasel is designated as overseeing proper meal counting. Click counters will be used for accurate counting and documenting. Additional training was given to all SFSP staff. We have designated Mr. Hershey Rosenberg as being responsible to oversee the implementation of our plan of corrective action for these findings. Completion Date: May 21, 2024
View Audit 307773 Questioned Costs: $1
Finding 399208 (2023-004)
Significant Deficiency 2023
The Antirecidivism Coalition
CA
Allowable Costs / Cost Principles § 200.403
Finding 2023-001 Corrective Action Plan: The Organization will implement accounting policies and procedures to ensure expenditure approvals are formally documented. Subsequent to year-end, the Organization has already implemented a new credit card system to help automate and track ...
Finding 2023-001 Corrective Action Plan: The Organization will implement accounting policies and procedures to ensure expenditure approvals are formally documented. Subsequent to year-end, the Organization has already implemented a new credit card system to help automate and track the approval process. Name of Responsible Person: Laura Minzenberg Anticipated Completion Date: May 2024 04/02/2024 Date
View Audit 307762
Finding 399207 (2023-001)
Significant Deficiency 2023
Hudson Headwaters Health Network, Inc.
NY
Reporting
May 23, 2024 Year Ended December 31, 2023 To Health Resources and Services Administration GEORGE PURDUE ADMINISTRATIVE BUILDING 9 CAREY ROAD QUEENSBURY, NY 12804 518-761-0300 WWW.HHHN.ORG Hudson Headwaters Health Network and Affiliates (the Network) respectfully submits the following corrective act...
May 23, 2024 Year Ended December 31, 2023 To Health Resources and Services Administration GEORGE PURDUE ADMINISTRATIVE BUILDING 9 CAREY ROAD QUEENSBURY, NY 12804 518-761-0300 WWW.HHHN.ORG Hudson Headwaters Health Network and Affiliates (the Network) respectfully submits the following corrective action plan for the year ended December 31, 2023. CohnReznick LLP 350 Church Street Hartford, CT 06103 Audit Period: December 31, 2023 The findings from the December 31, 2023 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the number assigned in the schedule. Federal Award Findings: Finding 2023.001 - Reporting Recommendation The Network should ensure that the reporting over the provider relief funds is accurate prior to submission. Action Taken The Network has all supporting documentation for provider relief reports previously submitted and any corrected adjustments that were required. No further action needed. If there are any question regarding this plan, please e-mail Laura Pasco at LPasco@hhhn.org, Chief Financial Officer
View Audit 307760
Finding 399191 (2023-001)
Material Weakness 2023
For Kids Only Afterschool, Inc.
MA
Material Weakness Reporting § 200.512
Views of Responsible Officials and Corrective Action Plan: We will be more proactive in obtaining year end data in advance of the filing dates. Responsible contract person: Director of Finance
Views of Responsible Officials and Corrective Action Plan: We will be more proactive in obtaining year end data in advance of the filing dates. Responsible contract person: Director of Finance
View Audit 307758
Finding 399189 (2023-003)
Significant Deficiency 2023
Town of Watertown, Connecticut
CT
Reporting
FINDING 2023-003 – Significant Deficiency in Internal Control over Compliance – Reporting Description of Finding: Controls should be in place to ensure the accuracy of reporting submitted for federal awards programs. The reporting submitted to the Connecticut State Department of Education was not re...
FINDING 2023-003 – Significant Deficiency in Internal Control over Compliance – Reporting Description of Finding: Controls should be in place to ensure the accuracy of reporting submitted for federal awards programs. The reporting submitted to the Connecticut State Department of Education was not reviewed by an individual independent of the preparation process. The report contained an error of more than $13 million, which may have been identified during a review process. Statement of Concurrence or Nonconcurrence: The Town and Board of Education agrees with this finding. Corrective Action: The Board of Education will implement a policy for an independent review of all grant reports to be submitted. Name of Contact Person: Marie Kashuba, Board of Education Business Manager. Projected Completion Date: June 30, 2024
View Audit 307757
Finding 399188 (2023-002)
Material Weakness 2023
Wenatchee School District No. 246
WA
Subrecipient Monitoring Internal Control / Segregation of Duties Allowable Costs / Cost Principles
Finding ref number: 2023-002 Finding caption: The District’s internal controls were inadequate for ensuring compliance with priority of service federal requirements. Name, address, and telephone of District contact person: Karen Walters, Director of Accounting 235 Sunset Ave, Wenatchee, WA 98801 5...
Finding ref number: 2023-002 Finding caption: The District’s internal controls were inadequate for ensuring compliance with priority of service federal requirements. Name, address, and telephone of District contact person: Karen Walters, Director of Accounting 235 Sunset Ave, Wenatchee, WA 98801 509-663-8161 Corrective action the auditee plans to take in response to the finding: The District will put controls into place to ensure that all PFS students are receiving services in an adequate and timely manner. Anticipated date to complete the corrective action: August 2024, for new school year
View Audit 307755
Finding 399184 (2023-001)
Material Weakness 2023
Wenatchee School District No. 246
WA
Procurement, Suspension & Debarment School Nutrition Programs Subrecipient Monitoring
Finding ref number: 2023-001 Finding caption: The District’s internal controls were inadequate for ensuring compliance with federal suspension and debarment requirements. Name, address, and telephone of District contact person: Karen Walters, Director of Accounting 235 Sunset Ave, Wenatchee, WA 98...
Finding ref number: 2023-001 Finding caption: The District’s internal controls were inadequate for ensuring compliance with federal suspension and debarment requirements. Name, address, and telephone of District contact person: Karen Walters, Director of Accounting 235 Sunset Ave, Wenatchee, WA 98801 509-663-8161 Corrective action the auditee plans to take in response to the finding: The District has implemented a process to ensure compliance. Purchase orders for Nutrition Services will have an electronic attachment showing a suspension and debarment check from SAM.gov. All purchase orders will be reviewed by the finance department prior to approval. Anticipated date to complete the corrective action: Implemented during audit
View Audit 307755
Indianapolis Airport Authority
IN
Questioned Costs Equipment & Real Property Management
The Authority has developed a process whereby the calculation of the funds to be returned/reinvested in the Airport Improvement Program is verified by comparing the FAA participation rate to source documents.
The Authority has developed a process whereby the calculation of the funds to be returned/reinvested in the Airport Improvement Program is verified by comparing the FAA participation rate to source documents.
View Audit 307753 Questioned Costs: $1
Finding 399182 (2023-001)
Material Weakness 2023
Auburn School District No. 408
WA
Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Auburn School District No. 408 September 1, 2022 through August 31, 2023 This schedule presents the corrective action planned by the District for findings reported in this report in accordance with Title 2 U.S. Code of Federal Regul...
CORRECTIVE ACTION PLAN FOR FINDINGS REPORTED UNDER UNIFORM GUIDANCE Auburn School District No. 408 September 1, 2022 through August 31, 2023 This schedule presents the corrective action planned by the District for findings reported in this report in accordance with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Finding ref number: 2023-001 Finding caption: The District did not have adequate internal controls for ensuring compliance with allowable ac.tivities and costs, and restricted purpose requirements. Troy Dammel 914 4th Street N.E. Auburn, WA 98002 253-931-4900 Corrective action the auditee plans to take in response to the finding: District shall continue training staff responsible for technology inventory, using Destiny Resource Manager, regarding the importance of accuracy during the check in and check out process. District shall continue the requirement to complete a building wide technology inventory using Destiny Resource Manager. District does not concur with SAO regarding appropriate usage of ECF funding. District does not concur with SAO regarding inventory control around multiple mobile devices provided to students. Anticipated date to complete the corrective action: 5/16/2024
View Audit 307752 Questioned Costs: $1
Finding 399181 (2023-003)
Significant Deficiency 2023
Arc Community Services, INC
WI
Reporting Internal Control / Segregation of Duties
We concur with the recommendation. ARC has made significant enhancements to its accounting team in both experience and depth of knowledge Additionally processes and procedures to support planning, performing and completing the audit on time are utilized and have been in effect since January 1, 2023.
We concur with the recommendation. ARC has made significant enhancements to its accounting team in both experience and depth of knowledge Additionally processes and procedures to support planning, performing and completing the audit on time are utilized and have been in effect since January 1, 2023.
View Audit 307747
Finding 399180 (2023-002)
Significant Deficiency 2023
Arc Community Services, INC
WI
We concur with the recommendation, and a formalized process was implemented effective January 1, 2023. ARC implemented an electronic time record system that will require, track, and document performance of review and approval of employee's time and is monitored independently by the CFO.
We concur with the recommendation, and a formalized process was implemented effective January 1, 2023. ARC implemented an electronic time record system that will require, track, and document performance of review and approval of employee's time and is monitored independently by the CFO.
View Audit 307747
Finding 399175 (2023-002)
Significant Deficiency 2023
City of Pittsfield, Massachusetts
MA
In working to resolve this continued variance issue, it was identified that wage rates used for the Treasury reports were lower than what is reflected on the General Ledger due to a slight discrepancy in the hourly rates used to calculate the wages for the Treasury Reports. Management intends to re...
In working to resolve this continued variance issue, it was identified that wage rates used for the Treasury reports were lower than what is reflected on the General Ledger due to a slight discrepancy in the hourly rates used to calculate the wages for the Treasury Reports. Management intends to recreate the wage reports using the correct data and report this information in a future Treasury Report.
View Audit 307735
Finding 399174 (2023-001)
Significant Deficiency 2023
City of Pittsfield, Massachusetts
MA
Questioned Costs Procurement, Suspension & Debarment § 200.319
While the city follows state law regarding the procurement of engineering services, going forward the city follow Uniform Guidance 2CFR Section 200.319 for any new projects that require any engineering services, or any other services exempt from state procurement laws.
While the city follows state law regarding the procurement of engineering services, going forward the city follow Uniform Guidance 2CFR Section 200.319 for any new projects that require any engineering services, or any other services exempt from state procurement laws.
View Audit 307735 Questioned Costs: $1
City of West Haven, Ct
CT
Reporting Internal Control / Segregation of Duties
Management agrees with this finding. The City will implement procedures to ensure reports are based upon the City's general ledger and properly reconciled and in compliance with U.S. Treasury guidelines.
Management agrees with this finding. The City will implement procedures to ensure reports are based upon the City's general ledger and properly reconciled and in compliance with U.S. Treasury guidelines.
View Audit 307732
City of West Haven, Ct
CT
Procurement, Suspension & Debarment § 200.318 § 200.326
Management agrees with this finding. The City will update the purchasing policy to include the CFR requirements. The City has initiated to hire an adequate amount of staffing which will allow the Purchasing Department to enforce the suspension and debarment process during the procurement process; wh...
Management agrees with this finding. The City will update the purchasing policy to include the CFR requirements. The City has initiated to hire an adequate amount of staffing which will allow the Purchasing Department to enforce the suspension and debarment process during the procurement process; which will include checking sam.gov and other appropriate federal resources to check for vendor suspension and debarment.
View Audit 307732
Finding 399087 (2023-231)
Significant Deficiency 2023
Bais Yaakov High School of Lakewood, Inc.
NJ
Subrecipient Monitoring
Bais Yaakov High School of Lakewood respectfully submits the following corrective action plans for the year ended August 31, 2023. Finding 23-1: The School’s net cash resources exceeded 3 months average expenditures at the end of the year. Recommendation: To keep monitoring the net cash resources th...
Bais Yaakov High School of Lakewood respectfully submits the following corrective action plans for the year ended August 31, 2023. Finding 23-1: The School’s net cash resources exceeded 3 months average expenditures at the end of the year. Recommendation: To keep monitoring the net cash resources throughout the year to ensure it doesn’t exceed three months average expenditures. Action Taken: Since being made aware of the issue, the School’s administrator has begun to routinely monitor the net cash resources to ensure it does not exceed three months of average expenditures. As such, the required correction actions have been implemented. Implementation Date: Corrective Action Plan has been implemented as of May 28, 2024. Person Responsible for Implementation: Shlomo Katz, the Administrator, is the responsible party for implementation of the CAP. Telephone Number: (732)-370-8200
View Audit 307723
Clackamas Women's Services
OR
Reporting
The Organization agrees with the auditor’s recommendation. At the time of this audit’s publishing, the Organization has implemented additional procedures and controls to identify and report all federal award activity. This includes adding a new position that will expand oversight capacity for this p...
The Organization agrees with the auditor’s recommendation. At the time of this audit’s publishing, the Organization has implemented additional procedures and controls to identify and report all federal award activity. This includes adding a new position that will expand oversight capacity for this process.
View Audit 307720
Finding 399081 (2023-001)
Significant Deficiency 2023
Child and Parent Services, Inc.
IN
Significant Deficiency Internal Control / Segregation of Duties
Internal controls were immediately adjusted to ensure that supervisors review and document approval on each home visit prior to the lockdown date in the system. Supervisors will continue to meet weekly with each home visitor where they discuss each family being served and all activities that have ta...
Internal controls were immediately adjusted to ensure that supervisors review and document approval on each home visit prior to the lockdown date in the system. Supervisors will continue to meet weekly with each home visitor where they discuss each family being served and all activities that have taken place. The program will implement training for supervisors by 5/31/2024 to ensure that visit notes are approved within 45 days of the visit date and that a note is added in the system if the review is done after the 30-day lockdown period. Additionally, procedures will be implemented by 5/31/2024 for the Program Director to review a report of home visits lacking supervisor approval each month. The Program Director will follow up with the supervisors to resolve any unapproved visits identified in the monthly report. Member of management responsible for corrective action plan: Chief Financial O􀆯icer
View Audit 307714
Sunset Park Health Council, Inc. Dba Family Health Centers at Nyu Lang
NY
Reporting § 200.302
Health Center Infrastructure Support Financial Reporting Management’s Views and Corrective Action Plan Management’s View and Opinion Sunset Park agrees that the Federal Financial Reports (FFRs) were filed on a cash basis, however the accrual method was selected in error. Corrective Action Plan Suns...
Health Center Infrastructure Support Financial Reporting Management’s Views and Corrective Action Plan Management’s View and Opinion Sunset Park agrees that the Federal Financial Reports (FFRs) were filed on a cash basis, however the accrual method was selected in error. Corrective Action Plan Sunset Park is dedicated to upholding full compliance with all federal regulations and guidelines. Sunset Park will contact the funding agency's Project Officer and Grants Management Specialists to verify Sunset Park’s understanding of federal reporting standards and the specific reporting requirements for equipment expenditures on the FFRs. This verification will ensure clarity and adherence to federal guidelines, including distinguishing between cash and accrual basis reporting requirements. Sunset Park will also implement enhance its control procedures to ensure that FFRs submitted are reconciled to the underlying accounting records. Timeline for Action Plan Date of Completion: 08/31/2024 Responsible Individual Leonardo Arias Email: Leonardo.Arias@nyulangone.org
View Audit 307704
Sunset Park Health Council, Inc. Dba Family Health Centers at Nyu Lang
NY
Equipment & Real Property Management § 200.313
Health Center Infrastructure Support Equipment Physical Inventory Management’s Views and Corrective Action Plan Management’s View and Opinion Sunset Park agrees to establish a process, as required by OMB Uniform Guidance 2 CFR 200.313(d), to conduct a physical inventory of equipment and reconcile ...
Health Center Infrastructure Support Equipment Physical Inventory Management’s Views and Corrective Action Plan Management’s View and Opinion Sunset Park agrees to establish a process, as required by OMB Uniform Guidance 2 CFR 200.313(d), to conduct a physical inventory of equipment and reconcile the results with the property records at least once every two years. Sunset Park is strongly committed to rectifying the oversight and will improve the internal control processes to prevent future occurrences. Corrective Action Plan Each year, between April and July, Sunset Park will conduct a physical inventory of equipment purchased with federal funding. The inventory listing will contain equipment records such as description, location, manufacturer's serial number, source of funding, purchase order/requisition information, cost, equipment condition, and disposition data. The Site Directors of Sunset Park will conduct and reconcile the results of the physical inspection with the inventory listing provided to them by the Grants Fiscal Department. Subsequently, the Site Directors will provide a dated and signed attestation to the Grants Fiscal Department and Director of Grants as evidence of the inventory. Any discrepancies will be further investigated and reported to the Director of Grants, the Site Director, and the Vice President of Finance for resolution. Timeline for Action Plan Date of Completion: 08/31/2024 Responsible Individual Leonardo Arias Email: Leonardo.Arias@nyulangone.org
View Audit 307704
Sunset Park Health Council, Inc. Dba Family Health Centers at Nyu Lang
NY
Reporting § 200.502 § 200.510
Ryan White HIV/AIDS Program Part A SEFA reporting Management’s Views and Corrective Action Plan Management’s Views and Opinion Sunset Park agrees that the draft SEFA amount for this program was not reflective of the total reimbursement received under this award. Sunset Park also agrees with the r...
Ryan White HIV/AIDS Program Part A SEFA reporting Management’s Views and Corrective Action Plan Management’s Views and Opinion Sunset Park agrees that the draft SEFA amount for this program was not reflective of the total reimbursement received under this award. Sunset Park also agrees with the recommendation to ensure that grants reimbursed by methods other than cost reimbursement are reported and aligned with deliverable or allowable activities for SEFA purposes. Corrective Action Plan Sunset Park will conduct semi-annual reviews in January and May for awards that are not based on cost reimbursement. The purpose of these reviews is to ensure that the amounts reported on the SEFA align with the allowable activities that are not based on cost reimbursement. This process will ensure proper reporting that is in line with the reimbursement policies of the granting agency. Furthermore, the Director of Grants and the Grants Fiscal Team will review all award terms to ensure an accurate reporting structure for accounting and SEFA reporting purposes. Timeline for Action Plan Date of Completion: 08/31/2024 Responsible Individual Leonardo Arias Email: Leonardo.Arias@nyulangone.org
View Audit 307704
Finding 399077 (2023-001)
Significant Deficiency 2023
International Food Policy Research Institute
DC
Procurement, Suspension & Debarment
Finding 2023-001: Procurement, Suspension and Debarment Name of Responsible Official: James Fields Anticipated Completion Date: Already Completed Condition: IFPRI did not follow its suspension and debarment policy for one vendor with a procurement action of $88,000. Cause: IFPRI did not follow its...
Finding 2023-001: Procurement, Suspension and Debarment Name of Responsible Official: James Fields Anticipated Completion Date: Already Completed Condition: IFPRI did not follow its suspension and debarment policy for one vendor with a procurement action of $88,000. Cause: IFPRI did not follow its suspension and debarment policy for one vendor by not properly documenting that this vendor went through suspension and debarment within the Lexis Nexis Bridger Insight XG tool at the time of the awarding of the contract. Effect: Given though the vendor in this matter is not suspended or debarred, IFPRI did not have that documented knowledge at the time of the awarding of the contract. Corrective Action Plan: IFPRI has a Sanction Compliance Program in place. As Standard practice, app partners/vendors, perspective new hires, and other parties including the owner(s) of partner organizations must be screened using the LexisNexis Bridget Insight XG5 application (XG5). This is a fully integrated compliance tool that allows users to screen names of individuals and businesses/organizations against various screening lists (watchlists) preloaded and updated in the system. Currently, IFPRI subscribes to the following watchlists through XG5: EPLS, EU Consolidated List, HM Treasury Sanctions, OFAC Non-SDN Entities, OFAC Sanctions, OFAC SDN, OSFI Consolidated List, UK Hm Treasury List, UN Consolidated List, and World Bank ineligible Firms.
View Audit 307699
Finding 399075 (2023-002)
Significant Deficiency 2023
Wagner College
NY
Student Financial Aid Reporting Significant Deficiency
Corrective Action Plan For the Fiscal Year Ended August 31, 2023 Finding 2023-002 – Special Tests and Provisions – Enrollment Reporting Name of contact person responsible for corrective action: John Carrescia, jcarresc@wagner.edu; 718-420-4264 Corrective action: The College has been working diligen...
Corrective Action Plan For the Fiscal Year Ended August 31, 2023 Finding 2023-002 – Special Tests and Provisions – Enrollment Reporting Name of contact person responsible for corrective action: John Carrescia, jcarresc@wagner.edu; 718-420-4264 Corrective action: The College has been working diligently across multiple departments on campus to make these historical corrections. We have identified the various groupings of students that require correction, and have worked through our historical data to update the program begin date (campus level data) to be the first day of the earliest semester for which each student began attending their respective program. We have submitted the listings to the National Student Clearinghouse for revision. We currently have a process in place and are working collaboratively with our information technology system analysts to implement controls to ensure the correct program begin date is used for all future students entering the College. We are currently in the process of reviewing and updating our program level enrollment data. Proposed Completion Date: August 31, 2024
View Audit 307695
The Pinemont Apartments, Inc.
TX
HUD Housing Programs Procurement, Suspension & Debarment Reporting
The shortfall of $26 was deposited to the reserve for replacement on May 10, 2024. In the future, we will ensure that the proper monthly deposits are made to the reserve for replacement account.
The shortfall of $26 was deposited to the reserve for replacement on May 10, 2024. In the future, we will ensure that the proper monthly deposits are made to the reserve for replacement account.
View Audit 307684
The Pinemont Apartments, Inc.
TX
HUD Housing Programs Procurement, Suspension & Debarment Reporting
The financial statements were submitted to HUD's Real Estate Assessment Center on May 6, 2024. In the future, we will ensure that the financial statements are submitted by the March 31 deadline.
The financial statements were submitted to HUD's Real Estate Assessment Center on May 6, 2024. In the future, we will ensure that the financial statements are submitted by the March 31 deadline.
View Audit 307684
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