Audit 307714

FY End
2023-12-31
Total Expended
$1.75M
Findings
2
Programs
4
Organization: Child and Parent Services, Inc. (IN)
Year: 2023 Accepted: 2024-05-31

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
399081 2023-001 Significant Deficiency - A
975523 2023-001 Significant Deficiency - A

Programs

ALN Program Spent Major Findings
93.558 Temporary Assistance for Needy Families $777,807 Yes 1
93.870 Maternal, Infant and Early Childhood Home Visiting Grant $94,417 - 0
16.575 Crime Victim Assistance $17,938 - 0
21.027 Coronavirus State and Local Fiscal Recovery Funds $6,667 - 0

Contacts

Name Title Type
ZJ7WZKG7N3N9 Simon Smucker Auditee
5742952277 Allison James Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allocable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The organization did not have any federal grants with indirect cost rates available. The accompanying schedule of expenditures of federal awards ("Schedule") includes the federal award activity of Child and Parent Services, Inc. (the "Organization") under programs of the federal government for the year ended December 31, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ("Uniform Guidance"). Because the Schedule presents only a selected portion of the operations of the Organization, it is not intended to and does not present the financial position, changes in net assets, functional expenses, or cash flows of the Organization.
Title: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allocable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The organization did not have any federal grants with indirect cost rates available. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allocable or are limited as to reimbursement. The Organization has elected not to use the 10 percent de minims indirect cost rate as allowed under the Uniform Guidance.

Finding Details

SIGNIFICANT DEFICIENCY 2023-001 ACTIVITIES ALLOWED Federal Agency: Department of Health and Human Services Federal Program: Temporary Assistance for Needy Families Assistance Listing Number: 93.558 Federal Award Numbers and Years: 46329; October 1, 2020 - September 30, 2024 Condition: Out of a sample of 40 home visit notes, 4 lacked evidence of written supervisor approval. Criteria: The grant is billed per family served based on completing various activities, including home visits. The Organization is required to maintain a system of internal control to ensure that home visits occur and that the grant is correctly billed for families receiving services. Cause: In October 2023, the online system used to capture program activities and monthly billing began locking down home visit notes thirty days after the visit date. In the 4 instances identified in the sample, supervisors did not note their approval of the home visit in the system before the lockdown occurred. Effect: Due to incomplete supervisory approval of home visit notes, there is a risk that the grant could be billed without proper verification that a home visit occurred. Recommendation: We recommend that qualified personnel review the record of the home visit within 30 days so that evidence of the approval is captured before lockdown occurs. Identification of repeat findings: This finding is not a repeat finding. View of Responsible Officials and Planned Corrective Actions: Management agrees with the finding. Internal controls were immediately adjusted to ensure that supervisors review and document approval on each home visit prior to the lockdown date in the system. Supervisors will continue to meet weekly with each home visitor where they discuss each family being served and all activities that have taken place.
SIGNIFICANT DEFICIENCY 2023-001 ACTIVITIES ALLOWED Federal Agency: Department of Health and Human Services Federal Program: Temporary Assistance for Needy Families Assistance Listing Number: 93.558 Federal Award Numbers and Years: 46329; October 1, 2020 - September 30, 2024 Condition: Out of a sample of 40 home visit notes, 4 lacked evidence of written supervisor approval. Criteria: The grant is billed per family served based on completing various activities, including home visits. The Organization is required to maintain a system of internal control to ensure that home visits occur and that the grant is correctly billed for families receiving services. Cause: In October 2023, the online system used to capture program activities and monthly billing began locking down home visit notes thirty days after the visit date. In the 4 instances identified in the sample, supervisors did not note their approval of the home visit in the system before the lockdown occurred. Effect: Due to incomplete supervisory approval of home visit notes, there is a risk that the grant could be billed without proper verification that a home visit occurred. Recommendation: We recommend that qualified personnel review the record of the home visit within 30 days so that evidence of the approval is captured before lockdown occurs. Identification of repeat findings: This finding is not a repeat finding. View of Responsible Officials and Planned Corrective Actions: Management agrees with the finding. Internal controls were immediately adjusted to ensure that supervisors review and document approval on each home visit prior to the lockdown date in the system. Supervisors will continue to meet weekly with each home visitor where they discuss each family being served and all activities that have taken place.