Audit 307684

FY End
2023-12-31
Total Expended
$3.99M
Findings
4
Programs
2
Organization: The Pinemont Apartments, Inc. (TX)
Year: 2023 Accepted: 2024-05-30

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
399073 2023-001 - Yes L
399074 2023-002 - - N
975515 2023-001 - Yes L
975516 2023-002 - - N

Contacts

Name Title Type
PCWYL29AANG4 Jo Ortiz Auditee
7139574430 Nancy MacK Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: Expenditures reported in the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursements. De Minimis Rate Used: N Rate Explanation: The Project has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards includes the federal grant activity of the Project, FHA/Contract Number 114-11392 and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the Project, it is not intended to and does not present the financial position, changes in net assets or cash flows of the Project.
Title: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Accounting Policies: Expenditures reported in the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursements. De Minimis Rate Used: N Rate Explanation: The Project has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. Expenditures reported in the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursements.
Title: INDIRECT COST RATE Accounting Policies: Expenditures reported in the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursements. De Minimis Rate Used: N Rate Explanation: The Project has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The Project has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance.
Title: HUD INSURED LOAN Accounting Policies: Expenditures reported in the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursements. De Minimis Rate Used: N Rate Explanation: The Project has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The Project has received a HUD insured loan under section 223(f) of the National Housing Act. The loan balance at the beginning of the year is included in the federal expenditures presented in the schedule. The Project has received no additional funds during the year. The loan is reported under liabilities in the statement of financial position. The balance of the loan as of December 31, 2023 is $2,905,372.

Finding Details

Findings reference number: 2023-001 Title and AL Number of Federal Program: Mortgage Insurance for Purchase or Refinancing of Existing Multifamily Housing Projects (Sec 223(f)), AL 14.155 Type of finding: Compliance Resolution Status: In process Population size: N/A Sample size: N/A Repeat finding: Yes Criteria: The financial statement submission to HUD's Real Estate Assessment Center (REAC) for the year ended December 31, 2023 is due by March 30, 2024. The Data Collection Form (DCF) should be submitted to the by the earlier of 30 days after receipt of the final audit report or nine months after year end. Condition: The financial statement submission for the year ending December 31, 2023 was filed late. Cause: The bookkeeper for the Project was dealing with certain personal issues and was unable to close the books and complete the year-end accounting on a timely basis. Effect: The REAC submission was late. Noncompliance code: Z Questioned costs: None Reporting views of officials: Management agrees with the finding and will make every effort to file future reports on a timely basis. Contract number: 114-11392 Context: This was noted while performing procedures on the reporting requirements. Recommendation: The audited financial statements should be submitted to REAC by the reporting deadline. Auditors' summary of auditee's comments: They are in agreement. Completion date: 12/31/2024 Response: Management will ensure that the financial statements are submitted to REAC by the reporting deadline.
Findings reference number: 2023-002 Title and AL Number of Federal Program: Mortgage Insurance for Purchase or Refinancing of Existing Multifamily Housing Projects (Sec 223(f)), AL 14.155 Type of finding: Compliance Resolution Status: In process Population size: N/A Sample size: N/A Repeat finding: No. Criteria: The regulatory agreement stipulates that a monthly deposit be made to the Reserve for Replacement Account of the amount determined by HUD. Condition: HUD approved an increase to the monthly required deposit to the Reserve for Replacement Account from $2,600 to $2,626 effective August 1, 2023. However, the increased amount was drafted beginning in September 2023. Cause: This was an oversight. Effect: The Reserve for Replacement Account has a shortfall of $26. Noncompliance code: N. Questioned costs: N/A. Reporting views of officials: This was an inadvertent error in timing and the correct amount was drafted one month late. Contract number: 114-11392 Context: The shortfall was noted at the time of performing the audit. Recommendation: Management should make an additional deposit of $26 to cover the shortfall. Auditors' summary of auditee's comments: They are in agreement. Completion date: 12/31/2024 Response: Management will issue a check for $26 to the lender for credit to the Reserve for Replacement Account to cover the shortfall.
Findings reference number: 2023-001 Title and AL Number of Federal Program: Mortgage Insurance for Purchase or Refinancing of Existing Multifamily Housing Projects (Sec 223(f)), AL 14.155 Type of finding: Compliance Resolution Status: In process Population size: N/A Sample size: N/A Repeat finding: Yes Criteria: The financial statement submission to HUD's Real Estate Assessment Center (REAC) for the year ended December 31, 2023 is due by March 30, 2024. The Data Collection Form (DCF) should be submitted to the by the earlier of 30 days after receipt of the final audit report or nine months after year end. Condition: The financial statement submission for the year ending December 31, 2023 was filed late. Cause: The bookkeeper for the Project was dealing with certain personal issues and was unable to close the books and complete the year-end accounting on a timely basis. Effect: The REAC submission was late. Noncompliance code: Z Questioned costs: None Reporting views of officials: Management agrees with the finding and will make every effort to file future reports on a timely basis. Contract number: 114-11392 Context: This was noted while performing procedures on the reporting requirements. Recommendation: The audited financial statements should be submitted to REAC by the reporting deadline. Auditors' summary of auditee's comments: They are in agreement. Completion date: 12/31/2024 Response: Management will ensure that the financial statements are submitted to REAC by the reporting deadline.
Findings reference number: 2023-002 Title and AL Number of Federal Program: Mortgage Insurance for Purchase or Refinancing of Existing Multifamily Housing Projects (Sec 223(f)), AL 14.155 Type of finding: Compliance Resolution Status: In process Population size: N/A Sample size: N/A Repeat finding: No. Criteria: The regulatory agreement stipulates that a monthly deposit be made to the Reserve for Replacement Account of the amount determined by HUD. Condition: HUD approved an increase to the monthly required deposit to the Reserve for Replacement Account from $2,600 to $2,626 effective August 1, 2023. However, the increased amount was drafted beginning in September 2023. Cause: This was an oversight. Effect: The Reserve for Replacement Account has a shortfall of $26. Noncompliance code: N. Questioned costs: N/A. Reporting views of officials: This was an inadvertent error in timing and the correct amount was drafted one month late. Contract number: 114-11392 Context: The shortfall was noted at the time of performing the audit. Recommendation: Management should make an additional deposit of $26 to cover the shortfall. Auditors' summary of auditee's comments: They are in agreement. Completion date: 12/31/2024 Response: Management will issue a check for $26 to the lender for credit to the Reserve for Replacement Account to cover the shortfall.