Corrective Action Plans

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Views of Responsible Officials: Management agrees with the observations of the audit firm. The delayed submission of several programmatic reports was communicated to the donor but not properly documented and retained for our records. Using the Cooperative Agreement with USAID, we have reviewed and u...
Views of Responsible Officials: Management agrees with the observations of the audit firm. The delayed submission of several programmatic reports was communicated to the donor but not properly documented and retained for our records. Using the Cooperative Agreement with USAID, we have reviewed and updated a calendar for financial and programmatic report deadlines for the remainder of the award period. JGI-USA and JGI-Tanzania will monitor report submissions against the established reporting calendar. We will proactively communicate with the donor if extensions are needed and retain approved extensions for our records. In addition, we will request official modifications to reporting deadlines should they be needed.
Finding 477869 (2023-012)
Significant Deficiency 2023
Finding 2023-009 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-010 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-011 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-012 Name of contact person: C...
Finding 2023-009 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-010 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-011 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-012 Name of contact person: Corrective Action: Proposed Completion Date: Corrective Action Plan for Finding 2023-008, 2023-009, 2023-010, 2023-011, 2023-012 also apply to State Awards findings. Refresher training on required verification at recertification for Adult and Family & Children process will be completed. The training will include specifically when to send 20020 for Family & Children’s Medicaid. 2nd Party reviews will continue to be completed. February 28, 2024 and ongoing. March 31, 2024 and ongoing. Section IV - State Award Findings and Question Costs Aggressive monitoring of SSI Term Report. Management will continue to monitor the progress of this issue and modify the controls as needed. Goldie Davis, IM Program Manager Goldie Davis, IM Program Manager Goldie Davis, IM Program Manager Goldie Davis, IM Program Manager Training on resources policy and correct entry of evidence in NCFAST. Continued 2nd parties by supervisor. One-on-one supervisory conferences. Monthly refresher trainings in unit meetings addressing error trends. February 20, 2024 and ongoing. Refresher training for staff will be conducted on correct completion of Documentation Template ensuring information verified is documented correctly and evidence updated accurately on case. Continued 2nd parties by supervisor. One-on-one supervisory conferences. Monthly refresher trainings in unit meetings addressing error trends.
Finding 477868 (2023-011)
Significant Deficiency 2023
Finding 2023-009 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-010 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-011 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-012 Name of contact person: C...
Finding 2023-009 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-010 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-011 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-012 Name of contact person: Corrective Action: Proposed Completion Date: Corrective Action Plan for Finding 2023-008, 2023-009, 2023-010, 2023-011, 2023-012 also apply to State Awards findings. Refresher training on required verification at recertification for Adult and Family & Children process will be completed. The training will include specifically when to send 20020 for Family & Children’s Medicaid. 2nd Party reviews will continue to be completed. February 28, 2024 and ongoing. March 31, 2024 and ongoing. Section IV - State Award Findings and Question Costs Aggressive monitoring of SSI Term Report. Management will continue to monitor the progress of this issue and modify the controls as needed. Goldie Davis, IM Program Manager Goldie Davis, IM Program Manager Goldie Davis, IM Program Manager Goldie Davis, IM Program Manager Training on resources policy and correct entry of evidence in NCFAST. Continued 2nd parties by supervisor. One-on-one supervisory conferences. Monthly refresher trainings in unit meetings addressing error trends. February 20, 2024 and ongoing. Refresher training for staff will be conducted on correct completion of Documentation Template ensuring information verified is documented correctly and evidence updated accurately on case. Continued 2nd parties by supervisor. One-on-one supervisory conferences. Monthly refresher trainings in unit meetings addressing error trends.
Finding 477867 (2023-010)
Significant Deficiency 2023
Finding 2023-009 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-010 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-011 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-012 Name of contact person: C...
Finding 2023-009 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-010 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-011 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-012 Name of contact person: Corrective Action: Proposed Completion Date: Corrective Action Plan for Finding 2023-008, 2023-009, 2023-010, 2023-011, 2023-012 also apply to State Awards findings. Refresher training on required verification at recertification for Adult and Family & Children process will be completed. The training will include specifically when to send 20020 for Family & Children’s Medicaid. 2nd Party reviews will continue to be completed. February 28, 2024 and ongoing. March 31, 2024 and ongoing. Section IV - State Award Findings and Question Costs Aggressive monitoring of SSI Term Report. Management will continue to monitor the progress of this issue and modify the controls as needed. Goldie Davis, IM Program Manager Goldie Davis, IM Program Manager Goldie Davis, IM Program Manager Goldie Davis, IM Program Manager Training on resources policy and correct entry of evidence in NCFAST. Continued 2nd parties by supervisor. One-on-one supervisory conferences. Monthly refresher trainings in unit meetings addressing error trends. February 20, 2024 and ongoing. Refresher training for staff will be conducted on correct completion of Documentation Template ensuring information verified is documented correctly and evidence updated accurately on case. Continued 2nd parties by supervisor. One-on-one supervisory conferences. Monthly refresher trainings in unit meetings addressing error trends.
Finding 477866 (2023-009)
Significant Deficiency 2023
Finding 2023-009 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-010 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-011 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-012 Name of contact person: C...
Finding 2023-009 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-010 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-011 Name of contact person: Corrective Action: Proposed Completion Date: Finding 2023-012 Name of contact person: Corrective Action: Proposed Completion Date: Corrective Action Plan for Finding 2023-008, 2023-009, 2023-010, 2023-011, 2023-012 also apply to State Awards findings. Refresher training on required verification at recertification for Adult and Family & Children process will be completed. The training will include specifically when to send 20020 for Family & Children’s Medicaid. 2nd Party reviews will continue to be completed. February 28, 2024 and ongoing. March 31, 2024 and ongoing. Section IV - State Award Findings and Question Costs Aggressive monitoring of SSI Term Report. Management will continue to monitor the progress of this issue and modify the controls as needed. Goldie Davis, IM Program Manager Goldie Davis, IM Program Manager Goldie Davis, IM Program Manager Goldie Davis, IM Program Manager Training on resources policy and correct entry of evidence in NCFAST. Continued 2nd parties by supervisor. One-on-one supervisory conferences. Monthly refresher trainings in unit meetings addressing error trends. February 20, 2024 and ongoing. Refresher training for staff will be conducted on correct completion of Documentation Template ensuring information verified is documented correctly and evidence updated accurately on case. Continued 2nd parties by supervisor. One-on-one supervisory conferences. Monthly refresher trainings in unit meetings addressing error trends.
Finding 477865 (2023-008)
Significant Deficiency 2023
Finding 2023-007 Name of contact person: Stephanie Williams, Budget and Finance Director Corrective Action: Proposed Completion Date: Finding 2023-008 Name of contact person: Corrective Action: Proposed Completion Date: During the period in which the audited items determinations took place, this was...
Finding 2023-007 Name of contact person: Stephanie Williams, Budget and Finance Director Corrective Action: Proposed Completion Date: Finding 2023-008 Name of contact person: Corrective Action: Proposed Completion Date: During the period in which the audited items determinations took place, this was a requirement. However, currently this requirement is no longer required due to changes in policy. N/A Goldie Davis, IM Program Manager Ongoing We will review the requirements of the grant agreement and facilitate the steps necessary to ensure all compliance requirements are met. Ongoing
Finding 477864 (2023-007)
Significant Deficiency 2023
Finding 2023-007 Name of contact person: Stephanie Williams, Budget and Finance Director Corrective Action: Proposed Completion Date: Finding 2023-008 Name of contact person: Corrective Action: Proposed Completion Date: During the period in which the audited items determinations took place, this was...
Finding 2023-007 Name of contact person: Stephanie Williams, Budget and Finance Director Corrective Action: Proposed Completion Date: Finding 2023-008 Name of contact person: Corrective Action: Proposed Completion Date: During the period in which the audited items determinations took place, this was a requirement. However, currently this requirement is no longer required due to changes in policy. N/A Goldie Davis, IM Program Manager Ongoing We will review the requirements of the grant agreement and facilitate the steps necessary to ensure all compliance requirements are met. Ongoing
2023-002 a. Name of Contact Person Responsible for Corrective Action: Ashkelon Stapleton– Interim Business Manager b. Corrective Action Planned: We will implement policies or procedures to establish an internal control system that will ensure strong financial accountability. c. Anticipated C...
2023-002 a. Name of Contact Person Responsible for Corrective Action: Ashkelon Stapleton– Interim Business Manager b. Corrective Action Planned: We will implement policies or procedures to establish an internal control system that will ensure strong financial accountability. c. Anticipated Completion Date: Immediately.
W.E. Upjohn Unemployment Trustee Corporation 12/31/2023 Corrective Action Plan Finding Number: 2023-001 Condition: The Corporation did not perform the suspension or debarment check for contractors before entering into a contract with them. Planned Corrective Action: Our workforce development pro...
W.E. Upjohn Unemployment Trustee Corporation 12/31/2023 Corrective Action Plan Finding Number: 2023-001 Condition: The Corporation did not perform the suspension or debarment check for contractors before entering into a contract with them. Planned Corrective Action: Our workforce development program has policies and procedures that ensure verification of organizations’ eligibility to receive federal funds prior to executing contracts for a covered transaction. Under unusual circumstances, when the Corporation agreed to serve as fiscal sponsor for a nonprofit after the nonprofit had selected the organizations with which it would contract, it did not verify federal funds eligibility for those contractors. In the future, to ensure the eligibility check is done before we enter into covered transactions with any organization, we will adapt the existing workforce development policies and procedures and expand the required application to all of our programs and departments. Management will create a job aid for all staff who are considering submitting a federal grant proposal that will include: 1. A procurement decision tree with requirements for each type of purchase (micro, simplified acquisition, competitive proposals), with an explanation of acceptable exceptions to the procurement process. 2. A listing of federal requirements for each type of purchase. 3. A form to be signed by all potential recipients of Federal awards, certifying their status regarding debarment, suspension, or ineligibility from participation by any federal department or agency. 4. A form for staff to complete before accepting a proposal or making a commitment to purchase goods or services that confirms all federal requirements have been met. The accounting office will verify that requirements have been met prior to the execution of any contract involving procurement of goods or services using federal grant funding. Additionally, subawards and subcontracts will include contract language that requires the contractor notify Upjohn of any change in its eligibility status. Contact person responsible for corrective action: Kathy Breyfogle Anticipated Completion Date: 07/01/2024
Criteria: Code of Federal Regulations, Title 2, Subtitle A, Chapter II, Part 200.507(c)(1) states the audit must be submitted within the earlier of 30 calendar days after receipt of the auditor’s report(s), or nine months after the end of the audit period. Condition: The City was subject to a single...
Criteria: Code of Federal Regulations, Title 2, Subtitle A, Chapter II, Part 200.507(c)(1) states the audit must be submitted within the earlier of 30 calendar days after receipt of the auditor’s report(s), or nine months after the end of the audit period. Condition: The City was subject to a single audit as more than $750,000 of federal funds were expended during the fiscal year. The single audit was not completed and submitted to the federal clearinghouse or other relevant granting agencies within the required timing. Cause: Due to the delay in the City’s audit, the single audit was not submitted timely. Effect: The City may put their federal funding status at risk due to the delays in reporting. Recommendation: We recommend the City implement internal controls to perform a timely closing of the audit, which would include the preparation of the schedule of expenditures of federal awards. This would allow for the timely submission of required reports to the federal government. Management’s Response: Uniform Guidance requires a Corrective Action Plan. See Section 200.511 (c) of Uniform Guidance-Pending.
The management has hired a qualified financial staff and plans to closely monitor activities in preparation for audit with the financial staff.
The management has hired a qualified financial staff and plans to closely monitor activities in preparation for audit with the financial staff.
The Management has hired two accounting personnel more knowledgeable in accounting and grant management. In addition, management will regularly review and update internal control procedures to accommodate organizational changes.
The Management has hired two accounting personnel more knowledgeable in accounting and grant management. In addition, management will regularly review and update internal control procedures to accommodate organizational changes.
The District is in agreement with the auditor's recommendation. Staff will review the Uniform Guidance procurement requirements and update the District's procurement policies.
The District is in agreement with the auditor's recommendation. Staff will review the Uniform Guidance procurement requirements and update the District's procurement policies.
We acknowledge the challenges that come with maintaining appropriate segregation of duties in a small accounting department and have implemented a new control measure to effectively mitigate the risks involved. Moving forward, the Executive Director will receive a copy of the payroll change report ...
We acknowledge the challenges that come with maintaining appropriate segregation of duties in a small accounting department and have implemented a new control measure to effectively mitigate the risks involved. Moving forward, the Executive Director will receive a copy of the payroll change report after each payroll where a change has occurred. The Executive Director will thoroughly review the report and any supporting documentation and initial it. The report will then be filed with the corresponding pay period's payroll journal entry. Additionally, the Executive Director has full access to view all historical payroll change reports within the payroll system.
Resources for Independent Living, Inc. will implement procedures to ensure that upon acceptance of the annual audit, all audit adjustments are promptly posted to the Organization’s internal accounting software and all balances are reconciled to the final audit report. Additional procedures will b...
Resources for Independent Living, Inc. will implement procedures to ensure that upon acceptance of the annual audit, all audit adjustments are promptly posted to the Organization’s internal accounting software and all balances are reconciled to the final audit report. Additional procedures will be implemented whereas throughout the fiscal year and at the year end, the Associated Director of Finance will review the internal financials in detail to determine if any adjustments are necessary in order for the Organization’s financials to be accurately stated. This process has already been undertaken with the current year audit adjustments.
Recommendation: The County should be aware of the inherent risks associated with improper segregation of accounting functions. The County should also develop mitigating controls to reduce the risk of errors or fraud associated with improper segregation of accounting functions. Action Take: The Count...
Recommendation: The County should be aware of the inherent risks associated with improper segregation of accounting functions. The County should also develop mitigating controls to reduce the risk of errors or fraud associated with improper segregation of accounting functions. Action Take: The County has assessed the benefits and costs associated with proper segregation of duties for all County departments and offices and has determined that cost would outweigh any benefits received. The County understands the inherent risks associated with improper segregation of accountings functions. Action has been taken to ensure timely deposits to the General Fund from the accounts held by individual departments, and County Management has communicated the need to be transparent regarding the transactions handled within these accounts. The County requires monthly reporting to the Board of Commissioners for various department officials to ensure transactions are recorded, and potential errors and irregularities are identified on a timely basis. The County will continue to review accounting procedures and processes to further mitigate this internal control deficiency whenever possible and feasible.
We will create an approved formal written procurement policy and will implement it during our calendar year ended December 31, 2024.
We will create an approved formal written procurement policy and will implement it during our calendar year ended December 31, 2024.
In response to the indings from the Collaborative Federal Monitoring (CFM) Audit that was conducted on the Federal grants funding in FY 23, MLVR Charter school submitted a CFM CAP to homeroom on November 16, 2023. The CAP addressed the following: ...
In response to the indings from the Collaborative Federal Monitoring (CFM) Audit that was conducted on the Federal grants funding in FY 23, MLVR Charter school submitted a CFM CAP to homeroom on November 16, 2023. The CAP addressed the following: 1. A policy pertaining to Uniform Grant Guidance has been developed and will be presented to the board for approval November 15, 2023 2. Resolutions are being completed separately for submission of grant application and then acceptance of grant funds once approved by DOE. Board resolutions are kept on file in financial department. Resolutions have been 3. implemented to ensure staff are approved by board for grant funding and documented in minutes 4. Implement procedures to ensure vendors are neither debarred nor suspended prior to entering into purchase orders or contracts equal to or in excess of $25,000. 5. Reimbursement requests will be submitted at a minimum quarterly otherwise every two months. 6. Accounting software is updated and reviewed to ensure budgeted amounts and carryover funds are properly recorded throughout the fiscal year.
Finding 406482 (2023-003)
Significant Deficiency 2023
To ensure that the WIOA program spends 75% of the allocated WIOA funds on Out-of-School participants, staff will implement the following procedures: • Staff will closely monitor the expenditures after each month of billing to the grant and will make adjustments as needed on a regular basis; and • St...
To ensure that the WIOA program spends 75% of the allocated WIOA funds on Out-of-School participants, staff will implement the following procedures: • Staff will closely monitor the expenditures after each month of billing to the grant and will make adjustments as needed on a regular basis; and • Staff will limit enrollment of In-school youth, in order to keep the expenditures to this program at 25%; until out-of-school youth participants and spending can maintain the target of 75% of spending.
Finding 406481 (2023-002)
Significant Deficiency 2023
The Finance Department will ensure that all departments are aware of this compliance requirement and perform vendor verification before the City enters into a covered transaction. All departments will verify and have a printout of the vendor verification printed from SAM.GOV that an entity is not de...
The Finance Department will ensure that all departments are aware of this compliance requirement and perform vendor verification before the City enters into a covered transaction. All departments will verify and have a printout of the vendor verification printed from SAM.GOV that an entity is not debarred, suspended, or otherwise excluded before the City enters into a covered transaction.
Contact Person Kim Kramer, Chief Financial Officer Corrective Action Plan Legal Services of North Dakota will evaluate their internal controls to ensure they request and receive LSC’s approval prior to the purchase of any future property additions in excess of $25,000 that will be allocated to LSC f...
Contact Person Kim Kramer, Chief Financial Officer Corrective Action Plan Legal Services of North Dakota will evaluate their internal controls to ensure they request and receive LSC’s approval prior to the purchase of any future property additions in excess of $25,000 that will be allocated to LSC funds. Completion Date Fiscal year end 2025
Contact Person Kim Kramer, Chief Financial Officer Corrective Action Plan Legal Services of North Dakota will evaluate their internal controls to ensure future membership fees or dues are paid with non‐LSC funds and record necessary adjustments if needed. On a monthly basis, the financial statements...
Contact Person Kim Kramer, Chief Financial Officer Corrective Action Plan Legal Services of North Dakota will evaluate their internal controls to ensure future membership fees or dues are paid with non‐LSC funds and record necessary adjustments if needed. On a monthly basis, the financial statements will be balanced, and any necessary correcting journal entries will be made in a timely manner. Completion Date Fiscal year end 2025
FINDING 2023-010: LATE AUDIT SUBMISSION RESPONSE: Going forward the District will completed their annual audits in a timely fashion and in compliance with Montana administrative Rules and federal rules. The District will make sure that the auditors are award that we require a federal audit as well.
FINDING 2023-010: LATE AUDIT SUBMISSION RESPONSE: Going forward the District will completed their annual audits in a timely fashion and in compliance with Montana administrative Rules and federal rules. The District will make sure that the auditors are award that we require a federal audit as well.
Finding 406431 (2023-024)
Significant Deficiency 2023
tudent Financial Aid Cluster: Federal Supplemental Educational Opportunity Grant – Assistance Listing No. 84.007 Federal Work Study Program – Assistance Listing No. 84.033 Federal Pell Grant Program – Assistance Listing No. 84.063 Federal Direct Student Loans – Assistance Listing No. 84.268 Reco...
tudent Financial Aid Cluster: Federal Supplemental Educational Opportunity Grant – Assistance Listing No. 84.007 Federal Work Study Program – Assistance Listing No. 84.033 Federal Pell Grant Program – Assistance Listing No. 84.063 Federal Direct Student Loans – Assistance Listing No. 84.268 Recommendation: We recommend the University review reporting processes to ensure all students that require exit counseling receive it in a timely manner. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The University will strengthen its processes to ensure that students needing exist counseling receive it in a timely manner. Name(s) of the contact person(s) responsible for corrective action: Mr. Heath Burge, Assistant Vice President for Strategic Enrollment and Advising Services. Planned completion date for corrective action plan: September 2024
Student Financial Aid Cluster: Federal Supplemental Educational Opportunity Grant – Assistance Listing No. 84.007 Federal Work Study Program – Assistance Listing No. 84.033 Federal Pell Grant Program – Assistance Listing No. 84.063 Federal Direct Student Loans – Assistance Listing No. 84.268 Rec...
Student Financial Aid Cluster: Federal Supplemental Educational Opportunity Grant – Assistance Listing No. 84.007 Federal Work Study Program – Assistance Listing No. 84.033 Federal Pell Grant Program – Assistance Listing No. 84.063 Federal Direct Student Loans – Assistance Listing No. 84.268 Recommendation: We recommend the University review current processes for reporting to NSLDS and implement procedures to ensure submissions are reported timely and accurately. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: This is a repeat finding that was first presented to the university in November 2023, in conjunction with the release of the 2022 audit report. The University will update its NSLDS reporting processes to ensure needed submissions are reported timely and accurately. Name(s) of the contact person(s) responsible for corrective action: Mr. Heath Burge, Assistant Vice President for Strategic Enrollment and Advising Services. Planned completion date for corrective action plan: September 2024
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