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Corrective Action Plans

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Finding 478048 (2023-002)
Significant Deficiency 2023
Windham Housing Corporation
OH
Payment was made with check # 9200 in the amount of $74,796.00. The check was deposited on January 8, 2024.
Payment was made with check # 9200 in the amount of $74,796.00. The check was deposited on January 8, 2024.
View Audit 314753
Finding 478048 (2023-002)
Significant Deficiency 2023
Windham Housing Corporation
OH
3. Current Findings on the Schedule of Finding, Questioned Cost and Recommendation
3. Current Findings on the Schedule of Finding, Questioned Cost and Recommendation
View Audit 314753
Finding 478047 (2023-001)
Significant Deficiency 2023
Town of Ashby
MA
Subrecipient Monitoring Allowable Costs / Cost Principles Procurement, Suspension & Debarment
Finding 2023-001 Condition: The Town has not documented in writing its policies regarding federal awards. Corrective Action Planned: We will work with the Select Board over the next few months to have these policies approved. Anticipated Completion Date: Fiscal year 2025 Contact: Mary Daughr...
Finding 2023-001 Condition: The Town has not documented in writing its policies regarding federal awards. Corrective Action Planned: We will work with the Select Board over the next few months to have these policies approved. Anticipated Completion Date: Fiscal year 2025 Contact: Mary Daughraty, Town Administrator
View Audit 314750
Virginia Alliance of Boys & Girls Clubs, Inc.
GA
Questioned Costs Subrecipient Monitoring § 200.332
FINDING 2023-002 Individuals Responsible for Corrective Action Plan: Romero Brown/Alliance staff Corrective Action: The Organization will properly monitor the subaward disbursed to provide reasonable assurance the subrecipient used the subaward for authorized purposes. Anticipated Completion Date: D...
FINDING 2023-002 Individuals Responsible for Corrective Action Plan: Romero Brown/Alliance staff Corrective Action: The Organization will properly monitor the subaward disbursed to provide reasonable assurance the subrecipient used the subaward for authorized purposes. Anticipated Completion Date: December 31, 2024
View Audit 314735 Questioned Costs: $1
Virginia Alliance of Boys & Girls Clubs, Inc.
GA
Reporting Subrecipient Monitoring § 200.414 § 200.502
FINDING 2023-001 Individual Responsible for Corrective Action Plan: Shelby Mahoney/Alliance Fiscal Agent Team in conjunction with the Alliance Director/grant management team Corrective Action: Management will review SEFA for proper inclusion of all federal grant expenditures, and Alliance Director w...
FINDING 2023-001 Individual Responsible for Corrective Action Plan: Shelby Mahoney/Alliance Fiscal Agent Team in conjunction with the Alliance Director/grant management team Corrective Action: Management will review SEFA for proper inclusion of all federal grant expenditures, and Alliance Director will ensure all invoices are properly coded to grants as applicable. Anticipated Completion Date: December 31, 2024
View Audit 314735
Finding 477993 (2023-002)
Significant Deficiency 2023
City of Tracy
MN
Internal Control / Segregation of Duties
Segregation of Duties
Segregation of Duties
View Audit 314726
Finding 477993 (2023-002)
Significant Deficiency 2023
City of Tracy
MN
Internal Control / Segregation of Duties
Name of Contact Person: Tyler Twistol, Finance Director
Name of Contact Person: Tyler Twistol, Finance Director
View Audit 314726
Finding 477993 (2023-002)
Significant Deficiency 2023
City of Tracy
MN
Internal Control / Segregation of Duties
Correction Action: The finance related tasks will be separated as much as possible and alternative controls will be used to compensate for the lack of separation. The City Council will become more involved in providing some of these controls.
Correction Action: The finance related tasks will be separated as much as possible and alternative controls will be used to compensate for the lack of separation. The City Council will become more involved in providing some of these controls.
View Audit 314726
Finding 477993 (2023-002)
Significant Deficiency 2023
City of Tracy
MN
Internal Control / Segregation of Duties
Proposed Completion Date: The City Council will implement the above procedures immediately.
Proposed Completion Date: The City Council will implement the above procedures immediately.
View Audit 314726
Finding 477992 (2023-001)
Significant Deficiency 2023
City of Tracy
MN
Auditor Prepared Financial Statements
Auditor Prepared Financial Statements
View Audit 314726
Finding 477992 (2023-001)
Significant Deficiency 2023
City of Tracy
MN
Name of Contact Person: Tyler Twistol, Finance Director
Name of Contact Person: Tyler Twistol, Finance Director
View Audit 314726
Finding 477992 (2023-001)
Significant Deficiency 2023
City of Tracy
MN
Correction Action: The Finance Director will continue to review GASB pronouncements and GASB disclosure checklists to ensure he is aware of financial statement requirements and new pronouncements.
Correction Action: The Finance Director will continue to review GASB pronouncements and GASB disclosure checklists to ensure he is aware of financial statement requirements and new pronouncements.
View Audit 314726
Finding 477992 (2023-001)
Significant Deficiency 2023
City of Tracy
MN
Proposed Completion Date: The City Council will implement the above procedures immediately.
Proposed Completion Date: The City Council will implement the above procedures immediately.
View Audit 314726
Finding 477978 (2023-002)
Significant Deficiency 2023
City of Wood Lake, Minnesota
MN
Internal Control / Segregation of Duties
Segregation of Duties
Segregation of Duties
View Audit 314709
Finding 477978 (2023-002)
Significant Deficiency 2023
City of Wood Lake, Minnesota
MN
Internal Control / Segregation of Duties
Name of Contact Person: Ashley VanHecke, City Clerk
Name of Contact Person: Ashley VanHecke, City Clerk
View Audit 314709
Finding 477978 (2023-002)
Significant Deficiency 2023
City of Wood Lake, Minnesota
MN
Internal Control / Segregation of Duties
Correction Action: The finance related tasks will be separated as much as possible and alternative controls will be used to compensate for the lack of separation. The City Council will become more involved in providing some of these controls.
Correction Action: The finance related tasks will be separated as much as possible and alternative controls will be used to compensate for the lack of separation. The City Council will become more involved in providing some of these controls.
View Audit 314709
Finding 477978 (2023-002)
Significant Deficiency 2023
City of Wood Lake, Minnesota
MN
Internal Control / Segregation of Duties
Proposed Completion Date: The City Council will implement the above procedures immediately.
Proposed Completion Date: The City Council will implement the above procedures immediately.
View Audit 314709
Finding 477977 (2023-001)
Significant Deficiency 2023
City of Wood Lake, Minnesota
MN
Auditor Prepared Financial Statements
Auditor Prepared Financial Statements
View Audit 314709
Finding 477977 (2023-001)
Significant Deficiency 2023
City of Wood Lake, Minnesota
MN
Name of Contact Person: Ashley VanHecke, City Clerk
Name of Contact Person: Ashley VanHecke, City Clerk
View Audit 314709
Finding 477977 (2023-001)
Significant Deficiency 2023
City of Wood Lake, Minnesota
MN
Correction Action: The City Clerk will continue to review GASB pronouncements and GASB disclosure checklists to ensure she is aware of financial statement requirements and new pronouncements.
Correction Action: The City Clerk will continue to review GASB pronouncements and GASB disclosure checklists to ensure she is aware of financial statement requirements and new pronouncements.
View Audit 314709
Finding 477977 (2023-001)
Significant Deficiency 2023
City of Wood Lake, Minnesota
MN
Proposed Completion Date: The City Council will implement the above procedures immediately.
Proposed Completion Date: The City Council will implement the above procedures immediately.
View Audit 314709
Finding 477976 (2023-001)
Material Weakness 2023
Charter Township of Shelby
MI
Procurement, Suspension & Debarment
Condition: We noted during testing that the Township had no procedures in place to verify and maintain support for verification that contractors are not suspended, debarred, or otherwise excluded pursuant to 2 CFR Section 180.300 prior to entering into contracts with award funds. Planned Corrective ...
Condition: We noted during testing that the Township had no procedures in place to verify and maintain support for verification that contractors are not suspended, debarred, or otherwise excluded pursuant to 2 CFR Section 180.300 prior to entering into contracts with award funds. Planned Corrective Action: The Township will implement a process to ensure that prospective contractors are not suspended or debarred prior to entering into a contract and will maintain documentation supporting this conclusion. When awarding a contract to future prospective contractors, the Township or a representative of the Township will check SAM.gov listings for the prospective vendor and/or include a self-certification as part of the bidding process. Contact person responsible for corrective action: Allan McDonald (Finance Director) Anticipated Completion Date: 6/30/2024
View Audit 314698
Finding 477975 (2023-002)
Material Weakness 2023
City of Martinsville
IN
Procurement, Suspension & Debarment Subrecipient Monitoring Allowable Costs / Cost Principles § 200.303
FINDING 2023-002 Finding Subject: COVID-19 – Coronavirus State and Local Fiscal Recovery Funds – Suspension and Debarment Summary of Finding: Material Weakness, Modified Opinion Contact Person Responsible for Corrective Action: Ben Merida Contact Phone Number and Email Address: (765) 342-6012 and bm...
FINDING 2023-002 Finding Subject: COVID-19 – Coronavirus State and Local Fiscal Recovery Funds – Suspension and Debarment Summary of Finding: Material Weakness, Modified Opinion Contact Person Responsible for Corrective Action: Ben Merida Contact Phone Number and Email Address: (765) 342-6012 and bmerida@martinsville.in.gov Views of Responsible Officials: We concur with the finding. Description of Corrective Action Plan: All outgoing bid requests will include verbiage requiring any potential recipient or subrecipient to provide documentation that shows proof that they are neither suspended, debarred or otherwise excluded. Once the bids are received and prior to the awarding of a project the recipient or subrecipient’s information will be verified using sam.gov. The bidding package, verifying eligibility and all supporting documentation will be provided to the Clerk Treasurer’s office as they are the office of record. We feel the combination of these items will put the City of Martinsville in a better position to comply with all internal control standards and to be a model of governmental transparency. Anticipated Completion Date: Immediately – June 2024
View Audit 314696
Finding 477969 (2023-004)
Significant Deficiency 2023
Washington County, Minnesota
MN
Eligibility Significant Deficiency Internal Control / Segregation of Duties
Federal Agency: U.S. Department of Health and Human Services Federal Program Title: Temporary Assistance for Needy Families Assistance Listing Number: 93.558 Pass-Through Agency: Minnesota Department of Health and Human Services Pass-Through Numbers: 2001MNTANF Award Period: Year-Ended December 31, ...
Federal Agency: U.S. Department of Health and Human Services Federal Program Title: Temporary Assistance for Needy Families Assistance Listing Number: 93.558 Pass-Through Agency: Minnesota Department of Health and Human Services Pass-Through Numbers: 2001MNTANF Award Period: Year-Ended December 31, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matter Recommendation: It is recommended the County implement procedures to ensure more internal casefile reviews for the amount of cases that they have. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The County is going to plan to do training to ensure they do an appropriate amount of casefile reviews based on the amount of cases that they have. Name of the contact person responsible for corrective action plan: Cat Piepho, Director Accounting and Finance Planned completion date for corrective action plan: December 31, 2024.
View Audit 314669
Finding 477968 (2023-003)
Significant Deficiency 2023
Washington County, Minnesota
MN
Eligibility Significant Deficiency Internal Control / Segregation of Duties
Federal Agency: U.S. Department of Health and Human Services Federal Program Title: Temporary Assistance for Needy Families Assistance Listing Number: 93.558 Pass-Through Agency: Minnesota Department of Health and Human Services Pass-Through Numbers: 2001MNTANF Award Period: Year-Ended December 31, ...
Federal Agency: U.S. Department of Health and Human Services Federal Program Title: Temporary Assistance for Needy Families Assistance Listing Number: 93.558 Pass-Through Agency: Minnesota Department of Health and Human Services Pass-Through Numbers: 2001MNTANF Award Period: Year-Ended December 31, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matter Recommendation: It is recommended the County implement procedures to ensure all eligibility case applications are doublechecked for a minor child in the home to be eligible for the federal program. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The County is going to plan a training and informational session with those involved reporting to ensure policies and procedures are followed around eligibility. Name of the contact person responsible for corrective action plan: Cat Piepho, Director Accounting and Finance Planned completion date for corrective action plan: December 31, 2024.
View Audit 314669
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