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Corrective Action Plans

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Finding 529157 (2023-001)
Significant Deficiency 2023
The Center: Resources for Teaching and Learning
IL
Reporting Internal Control / Segregation of Duties
The Organization will submit the current year and subsequent year audit reporting packages and data collection forms as soon as the audits are complete and available. The Organization is reviewing its procedures to file and submit audits timely beginning in the fiscal year ending June 30, 2024. The ...
The Organization will submit the current year and subsequent year audit reporting packages and data collection forms as soon as the audits are complete and available. The Organization is reviewing its procedures to file and submit audits timely beginning in the fiscal year ending June 30, 2024. The Organization accepts the recommendation.
View Audit 347131
Finding 528946 (2023-003)
Material Weakness 2023
Northwest Native Development Fund
WA
Allowable Costs / Cost Principles
Recommendation: We recommend management implement procedures to ensure that unallowable costs are not charged to federal grants. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: We will provide supplementary trainin...
Recommendation: We recommend management implement procedures to ensure that unallowable costs are not charged to federal grants. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: We will provide supplementary training focused on the accurate allocation of costs to federal awards, as well as the identification and separation of unallowable costs from allowable costs. Name(s) of the contact person(s) responsible for corrective action: Jordan Ruiz, Executive Director Planned completion date for corrective action plan: March 31, 2025
View Audit 346931
Finding 528944 (2023-002)
Material Weakness 2023
Northwest Native Development Fund
WA
Allowable Costs / Cost Principles Material Weakness
Recommendation: We recommend that the Organization implements policies and procedures to properly calculate and allocate payroll, including review and approval of time and effort. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in respons...
Recommendation: We recommend that the Organization implements policies and procedures to properly calculate and allocate payroll, including review and approval of time and effort. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Although they were not documented, checks and balances were in place for approval and time allocation. We have implemented formal policies and procedures to be in compliance with proper time and effort federal regulations over wages. We have also implemented a formal review and approval process for payroll and allocations with a new payroll software. Name(s) of the contact person(s) responsible for corrective action: Jordan Ruiz, Executive Director Planned completion date for corrective action plan: December 01, 2024
View Audit 346931
Finding 528850 (2023-009)
Material Weakness 2023
Iliff School of Theology
CO
Student Financial Aid Matching / Level of Effort / Earmarking Material Weakness
Condition: The School does not have evidence that exit counseling was provided to students who withdrew or graduated as required by 34 CFR 682.604. Planned Corrective Action: The Iliff School of Theology has contracted with a professional, third-party processing company to administer its student ai...
Condition: The School does not have evidence that exit counseling was provided to students who withdrew or graduated as required by 34 CFR 682.604. Planned Corrective Action: The Iliff School of Theology has contracted with a professional, third-party processing company to administer its student aid programs. The school has also ensured that this third-party processor is properly coordinated with the registrar’s office to meet federal requirements for exit counseling when status changes are processed. Contact person responsible for corrective action: Jason Warr, VP for Business, Controller Anticipated Completion Date: May 2024
View Audit 346899
Finding 528849 (2023-008)
Material Weakness 2023
Iliff School of Theology
CO
Material Weakness Matching / Level of Effort / Earmarking Special Tests & Provisions
Condition: The School does not have written policies and procedures that incorporate the provisions of 34 CFR 668.51 through 668.61. Planned Corrective Action: The Iliff School of Theology has contracted with a professional, third-party processing company to administer its student aid programs. Al...
Condition: The School does not have written policies and procedures that incorporate the provisions of 34 CFR 668.51 through 668.61. Planned Corrective Action: The Iliff School of Theology has contracted with a professional, third-party processing company to administer its student aid programs. All verification procedures are established, and documentation will be maintained to demonstrate compliance. Contact person responsible for corrective action: Jason Warr, VP for Business, Controller Anticipated Completion Date: May 2024
View Audit 346899
Finding 528848 (2023-007)
Material Weakness 2023
Iliff School of Theology
CO
Student Financial Aid Material Weakness Matching / Level of Effort / Earmarking
Condition: The School does not have a documented Direct Loan quality assurance program. Planned Corrective Action: The Iliff School of Theology has contracted with a professional, third-party processing company to administer its student aid programs. The school will coordinate with this third-party...
Condition: The School does not have a documented Direct Loan quality assurance program. Planned Corrective Action: The Iliff School of Theology has contracted with a professional, third-party processing company to administer its student aid programs. The school will coordinate with this third-party processor to ensure that there is a documented quality assurance program that is regularly exercised for compliance purposes. All documentation will be maintained. Contact person responsible for corrective action: Jason Warr, VP for Business, Controller Anticipated Completion Date: May 2024
View Audit 346899
Finding 528847 (2023-006)
Material Weakness 2023
Iliff School of Theology
CO
Questioned Costs Student Financial Aid Material Weakness
Condition: Our audit procedures identified an instance where the School could not locate evidence that the required R2T4 calculation under federal regulation was completed and another instance whereas the calculation was inaccurate. Planned Corrective Action: The Iliff School of Theology has contr...
Condition: Our audit procedures identified an instance where the School could not locate evidence that the required R2T4 calculation under federal regulation was completed and another instance whereas the calculation was inaccurate. Planned Corrective Action: The Iliff School of Theology has contracted with a professional, third-party processing company to administer its student aid programs. This third-party processor is adequately skilled to complete Return of Title IV calculations and includes an established review process for quality control. All documentation will be maintained. Contact person responsible for corrective action: Jason Warr, VP for Business, Controller Anticipated Completion Date: May 2024
View Audit 346899 Questioned Costs: $1
Finding 528846 (2023-005)
Material Weakness 2023
Iliff School of Theology
CO
Student Financial Aid Material Weakness Matching / Level of Effort / Earmarking
Condition: The School does not reconcile institutional records with Direct Loan funds received from the Secretary of the U.S. Department of Education and the Direct Loan disbursement records submitted to and accepted by the Secretary of the U.S. Department of Education. Planned Corrective Action: T...
Condition: The School does not reconcile institutional records with Direct Loan funds received from the Secretary of the U.S. Department of Education and the Direct Loan disbursement records submitted to and accepted by the Secretary of the U.S. Department of Education. Planned Corrective Action: The Iliff School of Theology has contracted with a professional, third-party processing company to administer its student aid programs who will ensure that direct loan reconciliations are conducted on a monthly basis in coordination with the business office. Contact person responsible for corrective action: Jason Warr, VP for Business, Controller Anticipated Completion Date: May 2024
View Audit 346899
Finding 528843 (2023-002)
Material Weakness 2023
Iliff School of Theology
CO
Student Financial Aid Reporting Material Weakness
Condition: Our audit procedures identified instances of inaccurate or untimely reporting of enrollment information to NSLDS. Planned Corrective Action: The Iliff School of Theology has contracted with a professional, third-party processing company to administer its student aid programs. The school ...
Condition: Our audit procedures identified instances of inaccurate or untimely reporting of enrollment information to NSLDS. Planned Corrective Action: The Iliff School of Theology has contracted with a professional, third-party processing company to administer its student aid programs. The school has also ensured that this third-party processor is properly coordinated with the registrar’s office to meet federal requirements for NSLDS enrollment reporting. Contact person responsible for corrective action: Jason Warr, VP for Business, Controller Anticipated Completion Date: May 2024
View Audit 346899
Finding 528840 (2023-004)
Material Weakness 2023
Iliff School of Theology
CO
Student Financial Aid Matching / Level of Effort / Earmarking Material Weakness
Condition: The School submitted a FISAP to the U.S. Department of Education that reported inaccurate information in several data fields within the report. In addition, there was no evidence that an individual other than the preparer reviewed the report. Planned Corrective Action: The Iliff School o...
Condition: The School submitted a FISAP to the U.S. Department of Education that reported inaccurate information in several data fields within the report. In addition, there was no evidence that an individual other than the preparer reviewed the report. Planned Corrective Action: The Iliff School of Theology has contracted with a professional, third-party processing company to administer its student aid programs. Preparation and submission of the FISAP will be completed with coordination between the VP of Business and the third-party processor. This includes a quality review process for accuracy. Contact person responsible for corrective action: Jason Warr, VP for Business, Controller Anticipated Completion Date: May 2024
View Audit 346899
Finding 528839 (2023-003)
Material Weakness 2023
Iliff School of Theology
CO
Student Financial Aid Material Weakness Internal Control / Segregation of Duties
Condition: Due to the limited number of personnel within the Financial Aid Department, the director of financial aid is solely responsible for packaging, awarding, and disbursing to student accounts Federal Student Financial Aid (Title IV) as well as calculating return of Title IV funds for students...
Condition: Due to the limited number of personnel within the Financial Aid Department, the director of financial aid is solely responsible for packaging, awarding, and disbursing to student accounts Federal Student Financial Aid (Title IV) as well as calculating return of Title IV funds for students who withdraw from the School to student accounts. The packaging of Title IV aid and the return of Title IV funds are complex calculations that are not formally reviewed by another employee. Planned Corrective Action: The Iliff School of Theology has contracted with a professional, third-party processing company to administer its student aid programs. This third-party processing company is structured to properly segregate financial processing and includes a quality review function. Contact person responsible for corrective action: Jason Warr, VP for Business, Controller Anticipated Completion Date: May 2024
View Audit 346899
Saraland Manor, Inc.
MS
HUD Housing Programs Reporting
We agree with Finding 2022-001 and the recommendations described above. We have engaged a CPA firm to perform a single audit for the periods December 31, 2021-2023.
We agree with Finding 2022-001 and the recommendations described above. We have engaged a CPA firm to perform a single audit for the periods December 31, 2021-2023.
View Audit 346856
Saraland Manor, Inc.
MS
Cash Management HUD Housing Programs
We agree that surplus cash deposit was not made in FY2020, and the recommendations described above. Management will deposit any surplus cash required into the residual receipts in future periods.
We agree that surplus cash deposit was not made in FY2020, and the recommendations described above. Management will deposit any surplus cash required into the residual receipts in future periods.
View Audit 346856
Saraland Manor, Inc.
MS
Cash Management HUD Housing Programs
We agree that surplus cash deposit was not made in FY2019, and the recommendations described above. Management will deposit any surplus cash required into the residual receipts in future periods.
We agree that surplus cash deposit was not made in FY2019, and the recommendations described above. Management will deposit any surplus cash required into the residual receipts in future periods.
View Audit 346856
Finding 528740 (2023-003)
Significant Deficiency 2023
Action Against Hunger - USA
NY
Subrecipient Monitoring § 200.332
Views of Responsible Officials: Action Against Hunger - USA will update its subrecipient monitoring procedures to ensure a formalized process for obtaining, reviewing and documenting subrecipient audit reports in a timely manner. Key personnel involved in subrecipient oversight will receive addition...
Views of Responsible Officials: Action Against Hunger - USA will update its subrecipient monitoring procedures to ensure a formalized process for obtaining, reviewing and documenting subrecipient audit reports in a timely manner. Key personnel involved in subrecipient oversight will receive additional training concerning the requirements for subrecipient monitoring in accordance with 2 CFR 200.332.
View Audit 346792
Finding 528739 (2023-002)
Significant Deficiency 2023
Action Against Hunger - USA
NY
Subrecipient Monitoring Reporting Procurement, Suspension & Debarment
Views of Responsible Officials: Action Against Hunger - USA will undertake review of its procedures related to FFATA reporting and will implement additional controls to ensure timely submission of FFATA sub-award reports.
Views of Responsible Officials: Action Against Hunger - USA will undertake review of its procedures related to FFATA reporting and will implement additional controls to ensure timely submission of FFATA sub-award reports.
View Audit 346792
Community Access Network, Inc.
VA
Reporting
Management agrees with the auditor’s recommendation, and the following action was taken to improve the situation. In late 2023, a new auditor was engaged to conduct the 2022 and 2023 audits so that the delinquent forms could be filed and take steps to prepare timely information for future filings.
Management agrees with the auditor’s recommendation, and the following action was taken to improve the situation. In late 2023, a new auditor was engaged to conduct the 2022 and 2023 audits so that the delinquent forms could be filed and take steps to prepare timely information for future filings.
View Audit 346721
Finding 528675 (2023-009)
Material Weakness 2023
Trinity Acres Housing Corporation
IL
HUD Housing Programs
The Management Agent follows the Management Agent Certification for fees only for 6.09% of the residential income collected and reimburses the Project $16.32 for collecting miscellaneous income.
The Management Agent follows the Management Agent Certification for fees only for 6.09% of the residential income collected and reimburses the Project $16.32 for collecting miscellaneous income.
View Audit 346684
Finding 528674 (2023-008)
Material Weakness 2023
Trinity Acres Housing Corporation
IL
HUD Housing Programs
The Corporation will reimburse the Project for the Management Fee Overpayment and Payroll Cost for the remaining balance of $12,526.95.
The Corporation will reimburse the Project for the Management Fee Overpayment and Payroll Cost for the remaining balance of $12,526.95.
View Audit 346684
Finding 528673 (2023-007)
Material Weakness 2023
Trinity Acres Housing Corporation
IL
Procurement, Suspension & Debarment HUD Housing Programs Matching / Level of Effort / Earmarking
The Corporation will register and apply for PPP Forgiveness via the SBA PPP Direct Forgiveness Portal or contact SBA Customer Service at 877-552-2692.
The Corporation will register and apply for PPP Forgiveness via the SBA PPP Direct Forgiveness Portal or contact SBA Customer Service at 877-552-2692.
View Audit 346684
Finding 528671 (2023-006)
Material Weakness 2023
Trinity Acres Housing Corporation
IL
Eligibility
The Project will adhere to the HUD rent subsidy program in accepting applications, determining eligibility, calculating the tenant's contribution toward rent and utilities, and calculating subsidy in accordance with HUD.
The Project will adhere to the HUD rent subsidy program in accepting applications, determining eligibility, calculating the tenant's contribution toward rent and utilities, and calculating subsidy in accordance with HUD.
View Audit 346684
Finding 528670 (2023-005)
Material Weakness 2023
Trinity Acres Housing Corporation
IL
The Project will perform an annual inspection to ensure compliance with the Housing Quality Standards.
The Project will perform an annual inspection to ensure compliance with the Housing Quality Standards.
View Audit 346684
Finding 528668 (2023-004)
Material Weakness 2023
Trinity Acres Housing Corporation
IL
The Project will follow HUD’s refunding security deposit policies and procedures by providing an itemized list to determine whether the tenant is entitled to a security deposit refund or whether the forfeited security deposit will be applied to rent and damages.
The Project will follow HUD’s refunding security deposit policies and procedures by providing an itemized list to determine whether the tenant is entitled to a security deposit refund or whether the forfeited security deposit will be applied to rent and damages.
View Audit 346684
Finding 528666 (2023-003)
Material Weakness 2023
Trinity Acres Housing Corporation
IL
The Project follows the HUD Handbook Unit Inspections directive by performing move-out inspections.
The Project follows the HUD Handbook Unit Inspections directive by performing move-out inspections.
View Audit 346684
Finding 528664 (2023-002)
Material Weakness 2023
Trinity Acres Housing Corporation
IL
The Project will follow the HUD directive in obtaining the EIV within 90 days of move-in.
The Project will follow the HUD directive in obtaining the EIV within 90 days of move-in.
View Audit 346684
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