FINDING 2023-002
Finding Subject: COVID-19 - Coronavirus State and Local Fiscal Recovery Funds - Procurement and Suspension and Debarment
Summary of Finding: Material Weakness, Modified Opinion
Contact Person Responsible for Corrective Action: Aaron Kaytar
Contact Phone Number and Email Address: 317...
FINDING 2023-002
Finding Subject: COVID-19 - Coronavirus State and Local Fiscal Recovery Funds - Procurement and Suspension and Debarment
Summary of Finding: Material Weakness, Modified Opinion
Contact Person Responsible for Corrective Action: Aaron Kaytar
Contact Phone Number and Email Address: 317-852-1120 akaytar@brownsburg.org
Views of Responsible Officials:
We concur with the findings.
Description of Corrective Action Plan:
In 2023 a Purchasing Policy was implemented for all departments to follow. It states:
1. For Purchases Under $50,000
a. Purchases or Contracts of $1,000 or Less
i. Shall be reviewed and approved by the designated Purchasing Agent.
ii. The Department Head, Procurement Manager and Town Manager reserve the right to deny any
Purchase.
iii. Contracts should be submitted to the Clerk-Treasurer’s Office for retention.
b. Purchases or Contract between $1,000 and $10,000
i. Shall be reviewed and approved via a Requisition Form by the Purchasing Agent/Department Head.
ii. The Procurement Manager and Town Manager reserve the right to deny any Purchase.
iii. Contracts should be submitted to the Clerk-Treasurer’s Office for retention.
iv. Any new purchase that meets the asset requirement ($5,000 or more) MUST be reported to the
Clerk-Treasurer’s Office.
c. Purchases or Contracts between $10,000 and $50,000
i. Shall be reviewed and approved via a Requisition Form by the Department Head, Procurement
Manager and Town Manager.
ii. Should have (3) formal quotes from different vendors.
iii. The Procurement Manager and Town Manager reserve the right to deny any Purchase.
iv. Contracts should be submitted to the Clerk-Treasurer’s Office for retention.
v. Any new purchase that meets the asset requirement ($5,000 or more) MUST be reported to the
Clerk-Treasurer’s Office.
d. Purchases of at Least $50,000 and Less Than $150,000
i. Shall be reviewed and approved by the Department Head, Procurement Manager, Town Manager
and Town Council.
ii. The information shall be presented to Town Council and should contain (3) formal quotes from
different vendors.
iii. Contracts should be submitted to the Clerk-Treasurer’s Office for retention.
iv. Any new purchase that meets the asset requirement ($5,000 or more) MUST be reported to the
Clerk-Treasurer’s Office.
e. Purchases of $150,000 or More
i. Shall be submitted via a formal bidding process.
ii. Shall be reviewed by Department Heads, Procurement Manager, Town Manager and Town Council.
iii. Contracts should be submitted to the Clerk-Treasurer’s Office for retention.
iv. Any new purchase that meets the asset requirement ($5,000 or more) MUST be reported to the
Clerk-Treasurer’s Office.
2. To provide services to the Town of Brownsburg, you must not be debarred, suspended, or otherwise be excluded from or
ineligible for participation in federally assisted programs under Executive Order 12549.
Anticipated Completion Date:
Policy change 2023. Purchase order change 8/31/2024.