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Finding 384419 (2023-006)
Material Weakness 2023
Rush County Schools
IN
Subrecipient Monitoring Material Weakness Reporting § 200.302 § 200.303 § 200.328 § 200.329
FINDING 2023-006 Finding Subject: COVID-19 Education Stabilization Fund - Reporting Summary of Finding: During the audit period the School Corporation submitted two ESSER I reports, two ESSER II reports and two ESSER III reports, for a total of six reports. After the annual data reports were prepare...
FINDING 2023-006 Finding Subject: COVID-19 Education Stabilization Fund - Reporting Summary of Finding: During the audit period the School Corporation submitted two ESSER I reports, two ESSER II reports and two ESSER III reports, for a total of six reports. After the annual data reports were prepared, they were reviewed by a second knowledgeable individual; however, this process did not allow for the prevention, or detection and correction of errors prior to submission. Due to the lack of effective internal controls, two of the six annual data reports were not supported by the School Corporation’s records. Contact Person Responsible for Corrective Action: Nancy Schroeder Contact Phone Number and Email Address: 765-932-3901 schroedern@rushville.k12.in.us Views of Responsible Officials: We concur with the finding. Explanation and Reasons for Disagreement: N/A Description of Corrective Action Plan: Information in the ESSER III Year 1 and Year 2 reports were entered into incorrectly. The Superintendent or Corporation Treasurer will review all ESSER reports with the Grant Coordinator, Nancy Schroeder, to ensure accuracy. Anticipated Completion Date: April 2024
View Audit 297571
Finding 384416 (2023-005)
Material Weakness 2023
Rush County Schools
IN
Procurement, Suspension & Debarment Subrecipient Monitoring § 200.303
FINDING 2023-005 Finding Subject: Special Education Cluster (IDEA) - Suspension and Debarment Summary of Finding: Prior to entering into sub awards and covered transactions with program funds, recipients are required to verify that such contractors and sub recipients are not suspended, debarred, or ...
FINDING 2023-005 Finding Subject: Special Education Cluster (IDEA) - Suspension and Debarment Summary of Finding: Prior to entering into sub awards and covered transactions with program funds, recipients are required to verify that such contractors and sub recipients are not suspended, debarred, or otherwise excluded. “Covered transactions” include, but are not limited to contracts for goods and services awarded under a non-procurement transaction (i.e. grant agreement) that are expected to equal or exceed $25,000. The verification is to be done by checking the SAMs exclusion, collecting a certification from that person, or adding a clause or condition to the covered transaction with that person. Upon inquiry of the School Corporation in order to review the procedures in place for verifying that a person with which it plans to enter into a covered transaction is not suspended, debarred, or otherwise excluded, the School Corporation disclosed there were not sufficient procedures in place. Three covered transactions that equaled or exceeded $25,000 were identified. All three transactions were selected for testing. For the INDIANA STATE BOARD OF ACCOUNTS 46 three transactions, the School Corporation did not verify the vendor’s suspension and debarment status prior to payment. Contact Person Responsible for Corrective Action: Julie Cramer Contact Phone Number and Email Address: 765-932-4186 cramerj@rushville.k12.in.us Views of Responsible Officials: We concur with the finding. Explanation and Reasons for Disagreement: N/A Description of Corrective Action Plan: Due to turnover in the Superintendent position and Grant Coordinator, position there was no access to SAM to verify vendor. This has been now been corrected and the Superintendent and Assistant Superintendent have access to SAM. They will verify for the Grant Coordinator any company will wish to deal with over $25,000. Future purchases will meet the school corporation’s procurement policy. All vendors in which expenditure exceed $25,000 will reviewed by the Grant Coordinator and either the Superintendent or Assistant Superintendent. Anticipated Completion Date: April 2024
View Audit 297571
Finding 384414 (2023-004)
Material Weakness 2023
Rush County Schools
IN
Internal Control / Segregation of Duties Special Tests & Provisions Material Weakness § 200.303
FINDING 2023-004 Finding Subject: Title I Grants to Local Educational Agencies - Internal Controls Summary of Finding: An effective internal control system, which would include segregation of duties, was not in place at the School Corporation in order to ensure compliance with requirements related t...
FINDING 2023-004 Finding Subject: Title I Grants to Local Educational Agencies - Internal Controls Summary of Finding: An effective internal control system, which would include segregation of duties, was not in place at the School Corporation in order to ensure compliance with requirements related to the grant agreement and the Special Tests and Provisions - Assessment System Security compliance requirement. There was no documentation of a review process to confirm that all appropriate staff completed assessment system security training as required. Contact Person Responsible for Corrective Action: Nancy Schroeder Contact Phone Number and Email Address: 765-932-3901 schroedern@rushville.k12.in.us Views of Responsible Officials: We concur with the finding. Explanation and Reasons for Disagreement: N/A Description of Corrective Action Plan: Special Tests and Provision – Assessment System Security – All personnel who come in contact with state assessment are trained in prodigals, procedures, and security. Everyone trained has completed a security and integrity agreement, which is kept on file at each school. The School Testing Coordinators (principals) will send to the Corporation Testing Coordinator, Tanner Hedrick, a copy of the security and integrity agreement and a copy of the sign in sheet for the state assessment training. Mr. Hedrick will verify that all appropriate personnel have be adequately training and will sign the sign in sheets after he confirms the information is complete. Anticipated Completion Date: April 2024
View Audit 297571
Finding 384412 (2023-003)
Material Weakness 2023
Rush County Schools
IN
Subrecipient Monitoring Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.303 § 200.334
FINDING 2023-003 Finding Subject: Title I Grants to Local Educational Agencies - Eligibility Summary of Finding: An effective internal control system, which would include segregation of duties, was not in place at the School Corporation in order to ensure compliance with requirements related to the ...
FINDING 2023-003 Finding Subject: Title I Grants to Local Educational Agencies - Eligibility Summary of Finding: An effective internal control system, which would include segregation of duties, was not in place at the School Corporation in order to ensure compliance with requirements related to the grant agreement and the Eligibility compliance requirement. The October 1st Real Time Report of Pupil Enrollment (PE) was used by the Indiana Department of Education to pull data into the Title I application. These numbers were then used to calculate Percent Poverty which was used to rank schools for Title I eligibility. One person was primarily responsible for compiling and uploading student data, including poverty status for Real Time reports. There was no additional review or verification being done to ensure that the numbers being pre-populated on the grant applications were correct. There was no internal control in place, such as an oversight, review or approval process to ensure eligibility was properly determined. The Indiana Department of Education (IDOE) used the October 1 Real Time reports for fiscal years 2020- 2021 and 2021-2022, as provided by the School Corporation, to determine Title I Eligibility for the 2021- 2022 and 2022-2023 grant programs, respectively. There was no October 1 Real Time report presented for audit for fiscal year 2021-2022, which would have been used to pull in enrollment and poverty information for the 2022-2023 grant. Therefore, we were unable to verify if the amounts reported in the grant application were correct. Additionally, we were unable to verify if the correct socioeconomic status was properly reported for any of the students. Contact Person Responsible for Corrective Action: Nancy Schroeder Contact Phone Number and Email Address: 765-932-3901 schroedern@rushville.k12.in.us Views of Responsible Officials: We concur with the finding. Explanation and Reasons for Disagreement: N/A Description of Corrective Action Plan: Eligibility – The Technology Director, Brevin Runnebohm will supply the Title I director with the official October 1 count each school year. This will be retained for audit and will be used by the Grant Coordinator, Nancy Schroeder, to determine the enrollment numbers in the Title I application have INDIANA STATE BOARD OF ACCOUNTS 45 been prepopulated correctly. The Grant Coordinator will sign off that she has reviewed this information and find it accurate. Anticipated Completion Date: 10/2024
View Audit 297571
Finding 384401 (2023-001)
Material Weakness 2023
City of Cheboygan
MI
Procurement, Suspension & Debarment Subrecipient Monitoring § 200.214
Procurement, Suspension, and Debarment Auditor Description of Condition and Effect: During our audit procedures over the City’s debarment and suspension procedures, we noted that the City relies on their engineers to verify contractors are not debarred, suspended, or otherwise excluded from Federal ...
Procurement, Suspension, and Debarment Auditor Description of Condition and Effect: During our audit procedures over the City’s debarment and suspension procedures, we noted that the City relies on their engineers to verify contractors are not debarred, suspended, or otherwise excluded from Federal assistance programs or activities. The City does not have a process in place to verify the engineers are in fact monitoring the contractors on the project. The City did not follow requirements to check whether a vendor is suspended or debarred. Auditor Recommendation: We recommend that the City verify that any vendors or contractors selected are verified as neither suspended or debarred per the SAM.gov website prior to awarding the bid, and, that the City retain documentation of their verification in the bid file. Corrective Action:We agree with the finding and will develop and implement written procedures required for federal awards.
View Audit 297558
Finding 384391 (2023-001)
Material Weakness 2023
Cheyenne Independent School District #7
OK
Procurement, Suspension & Debarment Subrecipient Monitoring Material Weakness
Cheyenne Public Schools have developed internal controls to meet the Davis-Bacon Act. Any time federal awards are used on construction Cheyenne Public School will be in compliance. We have an effective monitoring process to ensure all contracts are in compliance, contracts will include prevailing ...
Cheyenne Public Schools have developed internal controls to meet the Davis-Bacon Act. Any time federal awards are used on construction Cheyenne Public School will be in compliance. We have an effective monitoring process to ensure all contracts are in compliance, contracts will include prevailing wage clauses to assure federal wage rates and fringes will be met. We will review weekly certified payroll reports from the contractors/subcontractors as well as post all items at the work site to ensure compliance.
View Audit 297492
Finding 384359 (2023-002)
Significant Deficiency 2023
Eastern University
PA
Subrecipient Monitoring Significant Deficiency
Gramm-Leach-Bliley Act (GLBA) Compliance Planned Corrective Action: The University concurs with the audit finding of partial compliance and recognizes the need to fully comply with GLBA regulations. The University has updated its written risk assessment. The University is working on improving safeg...
Gramm-Leach-Bliley Act (GLBA) Compliance Planned Corrective Action: The University concurs with the audit finding of partial compliance and recognizes the need to fully comply with GLBA regulations. The University has updated its written risk assessment. The University is working on improving safeguards, improving continuous monitoring provided from a vendor, implementing procedures for staff training which will be required for all employees, implementing procedures for assessing service providers, documenting an incident response plan, and completing a written annual status report to the board. Person Responsible for Corrective Action Plan: Eric McCloy, CIO Anticipated Date of Completion: April 30, 2024. Board report will be June 30, 2024.
View Audit 297474
Finding 384352 (2023-003)
Significant Deficiency 2023
University of Denver
CO
Subrecipient Monitoring Reporting Special Tests & Provisions
Condition: During testing to determine if the required quarterly reports were both timely and accurate/supported by the University’s books and records, we noted that quarterly reports were not being filed timely. Of the report ultimately submitted, confirmation of the submission was not maintained,...
Condition: During testing to determine if the required quarterly reports were both timely and accurate/supported by the University’s books and records, we noted that quarterly reports were not being filed timely. Of the report ultimately submitted, confirmation of the submission was not maintained, and we could not test the accuracy of the submission. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action in Response to Finding: When new grants and awards are received, the University should designate ownership of compliance, including reporting requirements. Processes and controls should be implemented to ensure accurate and timely reporting occurs as required by grant requirements. In addition, reports and supporting documentation should be retained for audit and review purposes. The Office of Research and Sponsored Programs (ORSP) has identified an employee in the Morgridge College of Education who will be responsible for preparing and submitting the quarterly reports due on January 5, 2024, April 5, 2024, and July 5, 2024, after which the program will be complete and subsequently, the July 5, 2024, quarterly report will be final. The department will be required to submit a copy of the quarterly reports to ORSP to be stored in our Electronic Research Administration system (InfoEd). Name of the contact person responsible for corrective action: Julie Cunningham, Senior Director of Sponsored Programs Administration. Planned completion date for corrective action plan: Effective immediately.
View Audit 297469
Finding 384339 (2023-001)
Significant Deficiency 2023
Chestnut Health Systems, INC
IL
Questioned Costs Internal Control / Segregation of Duties Subrecipient Monitoring § 200.430
An automated reporting process of salaries through our payroll provider (ADP) has been established to eliminate the manual data entry of payroll amounts. This will eliminate the opportunity for errors in manual salary entries.
An automated reporting process of salaries through our payroll provider (ADP) has been established to eliminate the manual data entry of payroll amounts. This will eliminate the opportunity for errors in manual salary entries.
View Audit 297454 Questioned Costs: $1
Finding 384306 (2023-001)
Significant Deficiency 2023
Desert Community College District
CA
Special Tests & Provisions Student Financial Aid Subrecipient Monitoring
The District concurs with the finding. The District will establish procedures such as monthly reconciliation for return to Title IV calculations to identify the funds that need to be returned and ensure that funds are returned within 45 days.
The District concurs with the finding. The District will establish procedures such as monthly reconciliation for return to Title IV calculations to identify the funds that need to be returned and ensure that funds are returned within 45 days.
View Audit 297438
Finding 384303 (2023-002)
Significant Deficiency 2023
National Association of Criminal Defence Lawyers, Inc.
DC
Procurement, Suspension & Debarment Subrecipient Monitoring § 200.213
Views of Responsible Officials: Management acknowledges the comment and has subsequently established policies and procedures to ensure suspension and debarment checks of vendors, supplies, contractors, and sub-contractors/grantees are done in accordance with the recommended threshold.
Views of Responsible Officials: Management acknowledges the comment and has subsequently established policies and procedures to ensure suspension and debarment checks of vendors, supplies, contractors, and sub-contractors/grantees are done in accordance with the recommended threshold.
View Audit 297433
Finding 384283 (2023-001)
Significant Deficiency 2023
Trinity Bible College and Graduate School
ND
Subrecipient Monitoring Significant Deficiency
Gramm-Leach-Bliley Act (GLBA) Compliance Planned Corrective Action: Trinity Bible College and Graduate School has implemented policies and procedures to address GLBA compliance and is taking steps to address all exceptions noted. Person Responsible for Corrective Action Plan: Executive Vice Presid...
Gramm-Leach-Bliley Act (GLBA) Compliance Planned Corrective Action: Trinity Bible College and Graduate School has implemented policies and procedures to address GLBA compliance and is taking steps to address all exceptions noted. Person Responsible for Corrective Action Plan: Executive Vice President Vaughn Jordan and Director of IT Matthew Johnson Anticipated Date of Completion: End of fiscal year 2024.
View Audit 297426
Finding 384267 (2023-002)
Significant Deficiency 2023
Upland Unified School District
CA
Subrecipient Monitoring Reporting Significant Deficiency
The District will ensure that supporting documentation is maintained and saved on the shared drive for all expenditure reporting. These records should be maintained for a period of three years from the date of submission of the reports to the awarding agency or pass-through entity.
The District will ensure that supporting documentation is maintained and saved on the shared drive for all expenditure reporting. These records should be maintained for a period of three years from the date of submission of the reports to the awarding agency or pass-through entity.
View Audit 297403
Finding 384251 (2023-002)
Significant Deficiency 2023
Manhattan School of Music
NY
Subrecipient Monitoring Internal Control / Segregation of Duties
During the spring 2023, the Interim SVP and CFO recognized the School’s Trial Balance needed to better distinguish between Net Assets without Donor Restrictions and Net Assets with Donor Restrictions. That enhanced viewing was accomplished during the spring 2023 and the Interim SVP and CFO believes ...
During the spring 2023, the Interim SVP and CFO recognized the School’s Trial Balance needed to better distinguish between Net Assets without Donor Restrictions and Net Assets with Donor Restrictions. That enhanced viewing was accomplished during the spring 2023 and the Interim SVP and CFO believes that effort and Management’s Response to Finding 2023-001 will improve the accounting and reporting of net assets including the endowment.
View Audit 297400
Finding 384240 (2023-001)
Significant Deficiency 2023
Santa Ana Unified School District
CA
Reporting Internal Control / Segregation of Duties Subrecipient Monitoring
1) The HR Master is the source report that will be used to report FTEs. The report is accessible through the Human Resources module as a download request, and has been modified to reflect a column for actual FTEs with a disclaimer of what positions to exclude from that report to generate the correct...
1) The HR Master is the source report that will be used to report FTEs. The report is accessible through the Human Resources module as a download request, and has been modified to reflect a column for actual FTEs with a disclaimer of what positions to exclude from that report to generate the correct count and/or sum of FTE totals. This revised HR Master reports is being shared with staff who are responsible for fulfilling FTE count requests. Having everyone informed of what source document to use for FTE reporting ensures that errors in FTE reporting are averted and minimized. 2) Requests for FTE counts should come directly to the Position Control office. The request must include specific instructions as to what FTE counts are being requested and what the purpose for the request is. Where applicable, the requesting department must provide the Position Control office with an excerpt of the report delineating the type of FTE counts request for the pertinent figures to be provided. 3) If the Position Control office staff is out, Human Resources is responsible for providing FTE counts to the requesting department by generating the HR Master report above, for the date range being requested; a copy of that report must be saved in a centralized electronic repository (Business Shared drive) with the corresponding program label and date range of the data requested. The downloaded reports serving as supporting documentation will then be accessible for providing to auditors, upon request, and the source documentation must be retained in compliance with federal/state/local program retention policies (in this instance, for subsequent 3 years. 4) As an added preventative measure, the department tasked with filing reports should always seek supporting documentation (if not already provided), and save it on the designated shared drive. This practice ensures accessibility for new staff members responsible for a particular program, allowing them to review past actions. It is essential to consistently attach supporting documentation to the filed report to preserve the audit trail and record-keeping procedures. Management understands the importance of addressing these issues promptly and effectively to ensure the integrity of our internal controls and compliance processes. Our team is fully committed to implementing the corrective actions above.
View Audit 297392
Finding 384232 (2023-005)
Significant Deficiency 2023
Western Piedmont Regional Transit Authority
NC
Reporting Subrecipient Monitoring Significant Deficiency
Name of Contact Person: Scott Cook Corrective Action/Management's Response: WPRTA will implement policies and procedures to ensure reports are submitted timely. Proposed Completion Date: Immediately and ongoing
Name of Contact Person: Scott Cook Corrective Action/Management's Response: WPRTA will implement policies and procedures to ensure reports are submitted timely. Proposed Completion Date: Immediately and ongoing
View Audit 297376
Finding 384230 (2023-001)
Significant Deficiency 2023
Tolleson Elementary School District No. 17
AZ
Special Tests & Provisions Subrecipient Monitoring Significant Deficiency
Findings and Questioned Costs Related to Federal Awards Finding Number: 2023‐001 Program Name/Assistance Listing Title: Education Stabilization Grant Assistance Listing Number: 84.425U Contact Person: Anita Percell, Executive Director of Business Services Anticipated Completion Date: June 30, 2024 P...
Findings and Questioned Costs Related to Federal Awards Finding Number: 2023‐001 Program Name/Assistance Listing Title: Education Stabilization Grant Assistance Listing Number: 84.425U Contact Person: Anita Percell, Executive Director of Business Services Anticipated Completion Date: June 30, 2024 Planned Corrective Action: The District agrees with the recommendation to review federal requirements over prevailing wage rates and develop policies and procedures to ensure compliance with the Davis‐Bacon Act. In addition, the district will seek training pertaining to federally funded procurement and develop procedures to ensure we stay in compliance. Page
View Audit 297353
Finding 384228 (2023-001)
Material Weakness 2023
White Castle Housing Authority
LA
Subrecipient Monitoring Internal Control / Segregation of Duties Special Tests & Provisions
WHITE CASTLE HOUSING AUTHORITY 55050 Veteran St. White Castle, LA 70788 Phone No. (225) 545-3967 Fax No. (225) 545-9951 HOUSING AUTHORITY OF WHITE CASTLE, LOUISIANA CORRECTIVE ACTION PLAN YEAR ENDED SEPTEMBER 30, 2023 Corrective Action Plan Finding: Finding 2023-001-Contractor Payments-Spe...
WHITE CASTLE HOUSING AUTHORITY 55050 Veteran St. White Castle, LA 70788 Phone No. (225) 545-3967 Fax No. (225) 545-9951 HOUSING AUTHORITY OF WHITE CASTLE, LOUISIANA CORRECTIVE ACTION PLAN YEAR ENDED SEPTEMBER 30, 2023 Corrective Action Plan Finding: Finding 2023-001-Contractor Payments-Special Tests Condition: Federal regulations require that monitoring of construction or rehabilitation type expenses be documented in writing. Monitoring notes of construction progress, lack of progress, or issues such as contractor delay must be timely made and available for third parties. There are not required forms or format. However, the more they correlate to field reports prepared by architects, the more reliable they are. In addition, contractors must present proof of insurance before they are allowed to work on Authority jobs. Corrective Action Planned I will comply with the auditor’s recommendation. Person responsible for corrective action: Don O’Bear, Executive Director Telephone: (225) 545-3967 White Castle Housing Authority Fax: (225) 545-9951 55050 Veteran St. White Castle, LA 70788 Anticipated Completion Date- September 30, 2024
View Audit 297336
Finding 384221 (2023-002)
Significant Deficiency 2023
Hannibal-Lagrange University
MO
Subrecipient Monitoring Significant Deficiency
Gramm-Leach-Bliley Act (GLBA) Compliance Planned Corrective Action: The University is making progress to fully comply with GLBA regulations. The University is in process to improve safeguards, monitoring, training, vendor management, and updating the information security program. The Director of Co...
Gramm-Leach-Bliley Act (GLBA) Compliance Planned Corrective Action: The University is making progress to fully comply with GLBA regulations. The University is in process to improve safeguards, monitoring, training, vendor management, and updating the information security program. The Director of Computer Services presented a written report to the executive board in January 2024 and this will now be provided and presented annually. The University has been transitioning into a more stable financial situation and intends to continue to provide needed resources in security areas. Administrators are working to add budget lines specific and unique to improving campus cybersecurity issues, demonstrating a commitment to continual improvement in these areas. Person Responsible for Corrective Action Plan: Dr. Michelle Todd, Director of Computer Services, Computer Sciences, Chair, Professor of Information Sciences Anticipated Date of Completion: Spring, 2025
View Audit 297334
Finding 384111 (2023-004)
Significant Deficiency 2023
Municipality of Catano
PR
Matching / Level of Effort / Earmarking Subrecipient Monitoring Significant Deficiency
COMMONWEALTH OF PUERTO RICO MUNICIPALITY OF CATAÑO Corrective Action Plan For the Fiscal Year Ended June 30, 2023 _____________________________________________________________________________________________________________________ Audit Report: Reports on Compliance and Internal Control in Accorda...
COMMONWEALTH OF PUERTO RICO MUNICIPALITY OF CATAÑO Corrective Action Plan For the Fiscal Year Ended June 30, 2023 _____________________________________________________________________________________________________________________ Audit Report: Reports on Compliance and Internal Control in Accordance with Government Auditing Standards and OMB Super Circular Uniform Guidance Audit Period: July 1, 2022 – June 30, 2023 Fiscal Year: 2022-2023 Principal Executive: Hon. Julio Alicea Vasallo, Mayor Contact Person: Mrs. Honoris Machado, Interim Finance Director Phone: (787) 788-0404 Original Finding Number: 2023-004 Statement of Concurrence or Nonconcurrence: We do not concur with the auditors’ finding. Corrective Action: This finding is not applicable because what is stated about the description in the approved budget is not stipulated by the Municipality of Cataño, which is the one being audited. This description is designated from ACUDEN. Implementation Date: Fiscal year 2023-2024 Responsible Person: Mrs. Lymara Salgado, Child Care Program Director
View Audit 297263
Finding 384110 (2023-003)
Significant Deficiency 2023
Municipality of Catano
PR
Subrecipient Monitoring Internal Control / Segregation of Duties Special Tests & Provisions
COMMONWEALTH OF PUERTO RICO MUNICIPALITY OF CATAÑO Corrective Action Plan For the Fiscal Year Ended June 30, 2023 _____________________________________________________________________________________________________________________ Audit Report: Reports on Compliance and Internal Control in Accorda...
COMMONWEALTH OF PUERTO RICO MUNICIPALITY OF CATAÑO Corrective Action Plan For the Fiscal Year Ended June 30, 2023 _____________________________________________________________________________________________________________________ Audit Report: Reports on Compliance and Internal Control in Accordance with Government Auditing Standards and OMB Super Circular Uniform Guidance Audit Period: July 1, 2022 – June 30, 2023 Fiscal Year: 2022-2023 Principal Executive: Hon. Julio Alicea Vasallo, Mayor Contact Person: Mrs. Honoris Machado, Interim Finance Director Phone: (787) 788-0404 Original Finding Number: 2023-003 Statement of Concurrence or Nonconcurrence : We concur with the finding. Corrective Action: In the month of January 2024, the Municipality of Cataño submitted a Letter to the ACUDEN Agency requesting additional time to be able to submit a closure report. This request is due to the fact that said agency has not disbursed the approved funds to the Program, to be able to carry out the breakdown of expenses and corresponding payments. To date we have not received a response to this request. The Municipality of Cataño (Federal Programs Office) undertakes to follow up with the relevant agency in future occasions to receive a response when an extension is requested for a compliance report. Implementation Date: Fiscal year 2023-2024 Responsible Person: Mrs. Yolanda Maldonado Oliver, Federal Programs Director
View Audit 297263
Finding 384108 (2023-002)
Significant Deficiency 2023
Municipality of Catano
PR
Subrecipient Monitoring Allowable Costs / Cost Principles Reporting § 200.1
COMMONWEALTH OF PUERTO RICO MUNICIPALITY OF CATAÑO Corrective Action Plan For the Fiscal Year Ended June 30, 2023 _____________________________________________________________________________________________________________________ Audit Report: Reports on Compliance and Internal Control in Accorda...
COMMONWEALTH OF PUERTO RICO MUNICIPALITY OF CATAÑO Corrective Action Plan For the Fiscal Year Ended June 30, 2023 _____________________________________________________________________________________________________________________ Audit Report: Reports on Compliance and Internal Control in Accordance with Government Auditing Standards and OMB Super Circular Uniform Guidance Audit Period: July 1, 2022 – June 30, 2023 Fiscal Year: 2022-2023 Principal Executive: Hon. Julio Alicea Vasallo, Mayor Contact Person: Mrs. Honoris Machado, Interim Finance Director Phone: (787) 788-0404 Original Finding Number: 2023-002 Statement of Concurrence or Nonconcurrence: We concur with the finding. Corrective Action: The Municipality of Cataño (Federal Programs Office) as a corrective action will use the calendar tool for notifications and reminders for the established dates so that we can submit compliance reports for ARPA Funds on time. Implementation Date: Fiscal year 2023-2024 Responsible Person: Carlos Flores Rivera, Federal Program Subdirector We concur with the finding. The Municipality of Cataño (Federal Programs Office) as a corrective action will use the calendar tool for notifications and reminders for the established dates so that we can submit compliance reports for ARPA Funds on time. Implementation Date: Fiscal year 2023-2024 Responsible Person: Carlos Flores Rivera, Federal Program Subdirector
View Audit 297263
Finding 384095 (2023-001)
Significant Deficiency 2023
Northeast Wisconsin Technical College District
WI
Subrecipient Monitoring Significant Deficiency Matching / Level of Effort / Earmarking
Student Financial Aid Cluster – Assistance Listing No. 84.007, 84.033, 84.063, & 84.268 Recommendation: We recommend the District review and update as necessary written information security program(s) to include aspects required by regulations. Explanation of disagreement with audit finding: There i...
Student Financial Aid Cluster – Assistance Listing No. 84.007, 84.033, 84.063, & 84.268 Recommendation: We recommend the District review and update as necessary written information security program(s) to include aspects required by regulations. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: While NWTC has implemented practices to ensure the safeguards are in place, the appropriate documentation had not yet been updated. NWTC has completed the recommended revisions as required by the standards. Name of the contact person responsible for corrective action: Daniel Mincheff, Vice President Business and Technology Planned completion date for corrective action plan: June 30, 2024
View Audit 297241
Finding 384085 (2023-001)
Significant Deficiency 2023
Ocean View School District
CA
Reporting Internal Control / Segregation of Duties Subrecipient Monitoring
The Fiscal Department has implemented a structure for Full-Time Equivalent (FTE) reporting and has added reminders to the department timeline to run the reports at set intervals.
The Fiscal Department has implemented a structure for Full-Time Equivalent (FTE) reporting and has added reminders to the department timeline to run the reports at set intervals.
View Audit 297217
Finding 384071 (2023-002)
Significant Deficiency 2023
Peoria Heights Community Unit School District No. 325
IL
Subrecipient Monitoring Cash Management Matching / Level of Effort / Earmarking § 200.305
Condition - The District's expenditure report filed for June 30, 2023 included expenditures in the amount of $27,366 paid in September 2023. These amounts were not reported as committed or obligated. Plan - Grant expenditure reports will be prepared on the cash basis and obligations reported. The l...
Condition - The District's expenditure report filed for June 30, 2023 included expenditures in the amount of $27,366 paid in September 2023. These amounts were not reported as committed or obligated. Plan - Grant expenditure reports will be prepared on the cash basis and obligations reported. The liquidation of the obligations will be reported on subsequent liquidation reports. Anticipated Date of Completion - June 2024. Name of Contact Person - Dr. Eric Heath, Superintendent. Managment Response - There is no disagreement with this finding and management will monitor all future federal reimbursement requests.
View Audit 297179
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