Corrective Action Plans

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Program Name/Assistance Listing Title: Child Nutrition Cluster Assistance Listing Number: 10.553, 10.555, 10.559 Contact Person: Linda Cordova, Business Manager Anticipated Completion Date: December 1, 2023 Planned Corrective Action: The food service liaison is responsible for submitting meal claims...
Program Name/Assistance Listing Title: Child Nutrition Cluster Assistance Listing Number: 10.553, 10.555, 10.559 Contact Person: Linda Cordova, Business Manager Anticipated Completion Date: December 1, 2023 Planned Corrective Action: The food service liaison is responsible for submitting meal claims and verifying meal that counts agree with the supporting documentation. Supporting documentation will be retained in the Business Services Department.
Corrective Action Plan: Management will have someone who is knowledgeable of federal activity during the year prepare the Schedule of Expenditures of Federal Awards and ensure details on the schedule tie out on the financial details maintained in the accounting software.
Corrective Action Plan: Management will have someone who is knowledgeable of federal activity during the year prepare the Schedule of Expenditures of Federal Awards and ensure details on the schedule tie out on the financial details maintained in the accounting software.
Corrective Action Plan: Management understands the importance of segregating financial and accounting duties to reduce the risk of fraud and error. Accordingly, as of fiscal year 2024, management has hired a new Chief Financial Officer (“CFO”) and Finance Manager. Internal control procedures have...
Corrective Action Plan: Management understands the importance of segregating financial and accounting duties to reduce the risk of fraud and error. Accordingly, as of fiscal year 2024, management has hired a new Chief Financial Officer (“CFO”) and Finance Manager. Internal control procedures have been implemented to include segregation of duties for approval and payment of expenditures with reconciliations performed by separate staff.
Higher Education Emergency Relief Funds - Institutional Portion – Assistance Listing No. 84.425E and 84.425F Recommendation: Recommendation for the College to review its review process for these reports and implements a reconciling process between the report and the supporting documentation to make ...
Higher Education Emergency Relief Funds - Institutional Portion – Assistance Listing No. 84.425E and 84.425F Recommendation: Recommendation for the College to review its review process for these reports and implements a reconciling process between the report and the supporting documentation to make sure these things match before being signed off as reviewed. CLA also recommends a second reviewer of these reports. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Person compiling report will have two staff review report prior to submission and posting. Name(s) of the contact person(s) responsible for corrective action: Leigh FitzHenry Planned completion date for corrective action plan: 11/30/2023
Criteria: A properly designed system of internal control over financial reporting includes the preparation of an entity's Schedule of Federal Awards (SEFA) by internal personnel of the entity. Management is responsible for establishing and maintaining internal control over financial reporting and pr...
Criteria: A properly designed system of internal control over financial reporting includes the preparation of an entity's Schedule of Federal Awards (SEFA) by internal personnel of the entity. Management is responsible for establishing and maintaining internal control over financial reporting and procedures related to the fair presentation of the SEFA. Condition: The Hospital does not have an internal control system designed to provide for the preparation of the SEFA being audited. In conjunction with completion of our single audit, we were requested to draft the financial statements and accompanying notes to the financial statements including the SEFA. Planned Corrective Action: Management agrees with the finding. However, management feels that committing the resources necessary to remain current on single audit reporting requirements and corresponding footnote disclosures would lack benefit in relation to the cost, but will continue to evaluate on a regular basis. Planned Completion Date: Ongoing Person Responsible: Melinda Alt, CFO
YPIC has created a schedule to document the due dates of various reporting requirements for its grants
YPIC has created a schedule to document the due dates of various reporting requirements for its grants
Contact Person – Stefany Metcalf Planned Corrective Action – We will hire someone into the grant accountant position to prepare the quarterly and annual reports, with the comptroller to review. Completion Date – December 31, 2023
Contact Person – Stefany Metcalf Planned Corrective Action – We will hire someone into the grant accountant position to prepare the quarterly and annual reports, with the comptroller to review. Completion Date – December 31, 2023
U.S. Department of Education 2023-001 Title | Grants to Local Educational Agencies — Assistance Listing No. 84.010 Description of Finding: It was noted that 2 students had wrong exit codes reported for the annual report card. Recommendation: Town of Manchester, Connecticut puts control procedures ...
U.S. Department of Education 2023-001 Title | Grants to Local Educational Agencies — Assistance Listing No. 84.010 Description of Finding: It was noted that 2 students had wrong exit codes reported for the annual report card. Recommendation: Town of Manchester, Connecticut puts control procedures in place to ensure adequate review process over exit codes reporting. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: Process implemented to periodically audit student management system Infinite Campus exit codes compared to PSIS exit codes to ensure accuracy. Name(s) of the contact person(s) responsible for corrective action: Erin Ortega, Chief of Staff; Heather Elsinger-Gates, District PSIS Coordinator and Student Data Specialist. Planned completion date for corrective action plan: New process is currently in place. If the Department of Education has questions regarding this plan, please call Matthew Geary at (860) 647-3441.
Finding 2023-02 - Material Weakness in lhternal Control over ESSER Fund III The District concurs with the finding and the recommendation. The District will document its internal control policies and procedures for compliance monitoring to ensure federal expenditures did not exceed budgeted amounts....
Finding 2023-02 - Material Weakness in lhternal Control over ESSER Fund III The District concurs with the finding and the recommendation. The District will document its internal control policies and procedures for compliance monitoring to ensure federal expenditures did not exceed budgeted amounts. Tony Martinez, the District's Superintendent, is responsible for implementing the plan.
View Audit 15666 Questioned Costs: $1
Finding 11841 (2023-002)
Significant Deficiency 2023
The auditors noted the following in connection with our texting of compliance: • Concerning the D.R. Glass Library renovation project, the architect certified roughly two- thirds of the $450, 000 spent under the grant. The College paid out approximately $131,000 to the construction company without ...
The auditors noted the following in connection with our texting of compliance: • Concerning the D.R. Glass Library renovation project, the architect certified roughly two- thirds of the $450, 000 spent under the grant. The College paid out approximately $131,000 to the construction company without formal certification of incurred expenses. The construction company used AIA Document G702 for payment requests, which includes a certification section. Only three of the 11 payment requests had appropriate certification by the architect or the College before payment was made. • The interim report that was due on September 30, 2022 was dated October 31, 2022 and filed until November 4, 2022. To ensure compliance and the appropriateness of expenses, all payment requests should be certified either by the architect or the College’s designated, qualified person overseeing the project. All performance and financial reports should be filed timely. The College’s Corrective Plan: The College accepts the auditors’ recommendations. The College is comfortable that no unallowable cost payments were made in connection with this project; however, it understands that it needs to establish stricter guidelines when it comes to certifications of contractual payments. The College will more closely adhere to program reporting schedules.
View Audit 15661 Questioned Costs: $1
Finding 11838 (2023-003)
Significant Deficiency 2023
The auditors noted the following in connection with out testing of compliance: • The quarterly report that was due on April 20, 2023 was not filed until April 21, 2023 indicating that it was filed untimely. The auditors recommend all performance and financial reports should be filed timely. The Col...
The auditors noted the following in connection with out testing of compliance: • The quarterly report that was due on April 20, 2023 was not filed until April 21, 2023 indicating that it was filed untimely. The auditors recommend all performance and financial reports should be filed timely. The College’s Corrective Plan: The College accepts the auditors’ recommendation. The College will more closely adhere to reporting schedules.
Identification of federal program: U.S. DEPARTMENT OF AGRICULTURE passed through the Indiana Department of Education Child Nutrition Cluster 10.553 & 10.555, U.S. DEPARTMENT OF EDUCATION passed through the Indiana Department of Education Title I, Part A 84.010A, Student Support and Academic Enrichme...
Identification of federal program: U.S. DEPARTMENT OF AGRICULTURE passed through the Indiana Department of Education Child Nutrition Cluster 10.553 & 10.555, U.S. DEPARTMENT OF EDUCATION passed through the Indiana Department of Education Title I, Part A 84.010A, Student Support and Academic Enrichment Program (Title IV) 84.424, Charter Schools Program 84.282D, Education Stabilization Fund 84.425D& 84.425U. Criteria: According to 2 CFR Subpart F Section 200.510b, the auditee must prepare a Schedule of Expenditures of Federal Awards (SEFA) for the period that includes all amounts spent on federal programs during the reporting period. Condition: The Schedule of Expenditures of Federal Awards (SEFA) was overstated by $42,585.Cause: The School included depreciation expense within amounts reported on the SEFA which is not an allowable cost under Uniform Guidance. Effect: An audit adjustment was made to reduce the reported amount on the SEFA for the Child Nutrition Cluster (10.553, 10.555) by $5,988, the Title I, Part A grant (84.010A) by $378, the Student Support and Academic Enrichment Program - Title IV (84.424) by $581, Charter Schools Grant (84.282D) by $95, COVID-19 Elementary and Secondary School Emergency Relief (ESSER II) Fund (84.425D) by $29,896, and the COVID -19 ARP Elementary and Secondary School Emergency Relief (ARP ESSER) Fund (84.425U) by $5,647. Recommendation: We recommend that the School's accountant review and become familiar with Uniform Guidance and CFR 200 requirements to assist with including the accurate expenditure information in the Schedule. In addition, we recommend that the accountant reconcile federal award expenditures to the claims that were filed for the year. Action Taken: Dugger Union Community Schools plans to follow the recommendation given and work with our accountant to do our best to avoid further discrepancies.
As permitted by U.S. Department of Health and Human Services, management revised the option iii lost revenues calculation for Period 4 to better allocate significant one-time adjustments to patient service revenue among the quarterly reporting periods. The narrative describing management's methodolo...
As permitted by U.S. Department of Health and Human Services, management revised the option iii lost revenues calculation for Period 4 to better allocate significant one-time adjustments to patient service revenue among the quarterly reporting periods. The narrative describing management's methodology was not adequately updated to reflect the exclusion of incentive revenue for all periods within the calculation. Responsible Person: Julie O’Neal, Chief Financial Officer Completion Date: December 2023 Management’s Views: Management agrees with this finding, as our narrative did not specifically list out and specify the backing out of incentive revenue completely from our Option iii calculation. However, when the narrative discusses “backing these items out”, our intent was for incentive revenue to be included in that grouping, but that was never implied in the narrative implicitly. Our incentive revenues can be greatly delayed in receiving and knowing about, therefore it would have inflated lost revenues to leave 2019 incentive revenue if we had none for the following years we were comparing to. Therefore we feel it was justified to take the incentive revenue out of the calculation completely to keep it the same for all years being compared. For that reason, because the narrative did not match our actual calculation is the reason for this finding.
Accurate count of student meals
Accurate count of student meals
Finding 11781 (2023-002)
Significant Deficiency 2023
The Finance Director will also attempt to login to the reporting system well in advance of the deadline the next time a submission is due to verify whether there continues to be system access issues. Attempting to sign in well in advance of the deadline will provide more time to resolve any access i...
The Finance Director will also attempt to login to the reporting system well in advance of the deadline the next time a submission is due to verify whether there continues to be system access issues. Attempting to sign in well in advance of the deadline will provide more time to resolve any access issues prior to the deadline. The Finance Director will also ensure that the Assistant Finance Director reviews the reports for accuracy prior to submission. Contact person: Kathleen Morley, Finance Director Anticipated completion date: June 30, 2024
Finding 11765 (2023-002)
Significant Deficiency 2023
2023-002 Student Financial Assistance Cluster – Federal Assistance Listing Numbers 84.063, 84.268 Recommendation: We recommend the College evaluate its policies and procedures in overseeing submissions to the NSLDS. In addition, we recommend the College review its policies and procedures o...
2023-002 Student Financial Assistance Cluster – Federal Assistance Listing Numbers 84.063, 84.268 Recommendation: We recommend the College evaluate its policies and procedures in overseeing submissions to the NSLDS. In addition, we recommend the College review its policies and procedures on reporting enrollment information to the NSLDS to ensure all relevant information is being captured on reports utilized to submit data to the NSLDS. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Registrar’s office has contacted the SIS vendor, Ellucian, to report this issue. Ellucian has acknowledged that the inconsistency in the graduation dates is a result of a defect in the software. They have created a defect report to this effect. The Registrar’s office will spot-check graduation dates on the NSC report. The Registrar’s office will also research the feasibility of standardizing graduation dates across the board. This would entail additional manual intervention which the office is striving to move away from. Names of the contact persons responsible for corrective action: Usha Jenemann, Associate Registrar and Kristen Smith, Registrar Planned completion date for corrective action plan: Fall 2024
2023-002: Eligibility, Special Reporting, Special Tests and Provisions (Utility Allowance Schedule, Housing Assistance Payment) – Significant Deficiency in Internal Controls over Compliance over Tenant Calculations Recommendation: The Auditors recommend that the Authority strengthen its controls ov...
2023-002: Eligibility, Special Reporting, Special Tests and Provisions (Utility Allowance Schedule, Housing Assistance Payment) – Significant Deficiency in Internal Controls over Compliance over Tenant Calculations Recommendation: The Auditors recommend that the Authority strengthen its controls over tenant files and eligibility determinations to ensure that information is accurately transferred into the system used for eligibility determinations and assistance calculations. Action Taken: The Housing Authority does have controls in place, we require staff to manually calculate the rent and utility allowance and then compare to the computer generated calculations, but unfortunately, staff errors do occur. These items have been addressed with staff and the HAP was recalculated with the correct utility allowance and the additional HAP was paid to the appropriate party in September. Due Date of Completion: September 30, 2023 Responsible Official: Cathy De Marco, Executive Director
View Audit 15564 Questioned Costs: $1
Personnel Responsible for Corrective Action Plan: Eva Painter – Director of Institutional Research Anticipated Completion Date: February 15, 2024 Corrective Action Plan Context - As is noted in the original finding, the Institution submitted all enrollment and degree verify files to servicer (Nation...
Personnel Responsible for Corrective Action Plan: Eva Painter – Director of Institutional Research Anticipated Completion Date: February 15, 2024 Corrective Action Plan Context - As is noted in the original finding, the Institution submitted all enrollment and degree verify files to servicer (National Student Clearinghouse) according to the transmission schedule. After reviewing the timeline and files noted in the finding, it appears that the subsequent enrollment file was sent to National Student Clearinghouse on 5/16/23, which was consequently, prior to the Registrar completing process to roll students who graduated to a “G” status. Therefore, only some of our graduates were noted as “G” status in the May Enrollment Transmission. These students that were included were reported to NSLDS with a “G” status within the prescribed time period. All graduates were included in the Degree Verify transmission later in May; however, our institution does not participate in the Clearinghouse service to automatically roll degree verify transmissions to G status. Furthermore, the following scheduled enrollment transmission in July also included all of the Graduated students as a G status, but it was not received by NSLDS within the 60-day window. It is clear that the transmission schedule needs to be edited to avoid future issues. Additionally, this finding has also shed light on the need for a clear policy on the window in which we will allow students to reverse transfer back credit, should they want to be considered graduated in the same term they were last enrolled. The director of institutional research therefore recommends two action plan items and a set of best practices to follow on a continual basis. Corrective Action Items: 1. Review and edit the Clearinghouse Transmission Schedule The submission calendar will be reviewed by both the director of institutional research and the registrar to ensure the scheduled enrollment transmissions following graduation are scheduled so that there is enough time to roll all students to G status, but also that it will be received by NSLDS within 60 days. It will be recommended that all enrollment transmissions following a scheduled graduation be transmitted by the 30th of the month graduation took place and within 14 to 16 days. For example, a transmission will be submitted by the 30th of May following a May 11th graduation. 2. Develop and Codify Reverse Transfer Policy Best Practices The Registrar and Director of Institutional Research will develop a Reverse Transfer Policy and submit to Chief Academic Officer for approval. The policy will recommend that students who wish to receive a graduation award for a graduation date that falls within their last semester attended must submit any necessary reverse transfer credit within 14 business days (excluding holidays) “of the concurred graduation date of that semester. Should the student submit reverse transfer credit after that window, the student’s graduation date will reflect that of the following concurred graduation date. Ongoing Best Practice Protocols to be immediately implemented: 1. The Director of Institutional Research will confer with Registrar to ensure all graduates have been rolled over to g status prior to sending the enrollment transmission to Clearinghouse. 2. Upon receiving any reverse transfer credit, the Registrar will notify the Director of Institutional Research, so that the student can be manually changed to “G” status in the Clearinghouse System.
Finding 11740 (2023-001)
Significant Deficiency 2023
Bard College’s SEFA incorporates financial transactions initiated through various departments. Going forward, a SEFA review committee will be established representing the Financial Aid, Development, Grants Finance and Finance Departments to ensure proper reporting of expended federal funds. Laura Ra...
Bard College’s SEFA incorporates financial transactions initiated through various departments. Going forward, a SEFA review committee will be established representing the Financial Aid, Development, Grants Finance and Finance Departments to ensure proper reporting of expended federal funds. Laura Ramsey, Controller is responsible for this corrective action plan, which will be completed during the year ending June 30, 2024.
The District has implemented financial policies and procedures to ensure a timely independent audit process and subsequent timely filing of the audit with the Federal Audit Clearinghouse.
The District has implemented financial policies and procedures to ensure a timely independent audit process and subsequent timely filing of the audit with the Federal Audit Clearinghouse.
Management has implemented safeguards to ensure responsible business office employees are held accountable for following procedures to ensure timely and complete monthly and annual financial reporting. Currently, monthly account reconciliations are being prepared and monthly financial reports are be...
Management has implemented safeguards to ensure responsible business office employees are held accountable for following procedures to ensure timely and complete monthly and annual financial reporting. Currently, monthly account reconciliations are being prepared and monthly financial reports are being provided by management to the Board of Directors.
Program Name: 14.239 Home Investment Partnership Program Corrective Action #1 ‐ CDCU will implement federal grant and loan management policies and procedures and provide training to staff responsible for completing the Schedule of Expenditure of Federal Awards (SEFA) to ensure all federal grants and...
Program Name: 14.239 Home Investment Partnership Program Corrective Action #1 ‐ CDCU will implement federal grant and loan management policies and procedures and provide training to staff responsible for completing the Schedule of Expenditure of Federal Awards (SEFA) to ensure all federal grants and loans are included in the SEFA (pursuant to Section 200.502(b) of 2 CFR Part 200). Response Responsible Parties – The CFO will draft the federal grant and loan management policy and procedures which will be reviewed and approved by the Board of Directors. Corrective Action #2: CDCU will create and maintain a repository (electronic file) of relevant federal grant and loan information that contains key information relating to each federal program to assist in preparing the SEFA (pursuant to Section 200.502(b) of 2 CFR Part 200). Response Responsible Parties – The Finance Manager will update federal grant and loan information in the electronic repository. Repository will be reviewed quarterly by the CFO and reviewed and approved by the CEO.
Program Name: 21.027 Coronavirus State and Local Fiscal Recovery Funds Corrective Action #1 ‐ CDCU will implement federal grant and loan management policies and procedures and provide training to staff responsible for completing the Schedule of Expenditure of Federal Awards (SEFA) to ensure all fede...
Program Name: 21.027 Coronavirus State and Local Fiscal Recovery Funds Corrective Action #1 ‐ CDCU will implement federal grant and loan management policies and procedures and provide training to staff responsible for completing the Schedule of Expenditure of Federal Awards (SEFA) to ensure all federal grants and loans are included in the SEFA (pursuant to Section 200.502(b) of 2 CFR Part 200). Response Responsible Parties – The CFO will draft the federal grant and loan management policy and procedures which will be reviewed and approved by the Board of Directors. Corrective Action #2: CDCU will create and maintain a repository (electronic file) of relevant federal grant and loan information that contains key information relating to each federal program to assist in preparing the SEFA (pursuant to Section 200.502(b) of 2 CFR Part 200). Response Responsible Parties – The Finance Manager will update federal grant and loan information in the electronic repository. Repository will be reviewed quarterly by the CFO and reviewed and approved by the CEO.
CORRECTIVE ACTION PLAN U.S. Department of Education Page Unified School District No. 8 respectfully submits the following corrective action plan for the year ended June 30, 2023. Audit period: July 1, 2022 – June 30, 2023 The findings from the schedule of findings and questioned costs are discussed ...
CORRECTIVE ACTION PLAN U.S. Department of Education Page Unified School District No. 8 respectfully submits the following corrective action plan for the year ended June 30, 2023. Audit period: July 1, 2022 – June 30, 2023 The findings from the schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule
Finding 11654 (2023-001)
Significant Deficiency 2023
Finding 2023-001: Monitoring and Review of Compliance Requirements The Organization did not timely update recertifications and requests to HUD for tenant assistance payments for six of the ten tenants sampled. All tenant assistance payments were subsequently adjusted on the HAP voucher. Planned Cor...
Finding 2023-001: Monitoring and Review of Compliance Requirements The Organization did not timely update recertifications and requests to HUD for tenant assistance payments for six of the ten tenants sampled. All tenant assistance payments were subsequently adjusted on the HAP voucher. Planned Corrective Action: It is the goal of the Organization to maintain compliance with regulatory requirements. Management is reviewing the internal controls over compliance of all HUD programs to ensure appropriate procedures are in place. Additionally, Management will be closely monitoring the timeliness of recertification to ensure accuracy in the HAP voucher. Mark Deitcher, CFO, is responsible for the corrective action plan. If the U.S Department of Housing and Urban Development has questions regarding this plan, please call Mark Deitcher at 1-215-557-8414.
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