Finding 11908 (2023-003)

2023-003 Preparation of the Schedule of Expenditures of Federal Awards Federal Program Information: Activities to Support State, Tribal, Local and Territorial Health Department Response to Public Health or Healthcare Crises (Assistance Listing #93.391) Condition and Criteria: The Schedule of Expenditures of Federal Awards (SEFA) did not include all federal expenditures. As a result, the Organization's internally prepared SEFA did not agree to the Organization's financial records of federal expenditures. Prior Year Audit Finding: n/a Cause and Effect: The SEFA was prepared by an individual who joined the Foundation after the end of the fiscal year, who did not have sufficient knowledge to include all federal expenditures. Context: This represents a systemic problem. Questioned Costs: None. Recommendation: The SEFA should be prepared and reconciled to the general ledger by an employee knowledgeable of the grant activity for the year. Someone other than the preparer should review the SEFA for accuracy and completeness to identify any errors and maintain proper internal controls over the preparation of the SEFA. Management’s Response: Going forward, management will have someone who is knowledgeable of federal activity during the year prepare the Schedule of Expenditures of Federal Awards and ensure details on the schedule tie out on the financial details maintained in QuickBooks.