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Corrective Action Plans

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Finding 8734 (2023-001)
Material Weakness 2023
Columbia Village
MN
Material Weakness Reporting Internal Control / Segregation of Duties
Management will continue to rely on the audit firm to draft the financial statement and the related notes to the financial statements, and will review, approve, and accept responsibility for the annual financial statements prior to their issuance.
Management will continue to rely on the audit firm to draft the financial statement and the related notes to the financial statements, and will review, approve, and accept responsibility for the annual financial statements prior to their issuance.
View Audit 11891
Finding 8696 (2023-002)
Significant Deficiency 2023
Nebraska Enterprise Fund
NE
Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties
To Whom it May Concern, NEF has reviewed the identified weaknesses and has made appropriate corrections in its financials to ensure that its positions are accurately reflected. To rectify these identified weaknesses, NEF will implement appropriate corrective steps to improve. The following action pl...
To Whom it May Concern, NEF has reviewed the identified weaknesses and has made appropriate corrections in its financials to ensure that its positions are accurately reflected. To rectify these identified weaknesses, NEF will implement appropriate corrective steps to improve. The following action plan is identified: NEF will implement additional year-end closing procedures and review of GAAP adjustments to include a management review of year-end accounting and internal control procedures. This will allow for practical improvemeents and timely submission of Audited Financial Statements. Immediate actions include: • Adjust Journal Entries to ensure assets, depreciation, previous legal expenses, grants receivable, sources of funds, timing of grant awards, Loan provisioning, and payables are properly reflected in adjustments. • Reclassify Journal Entries to reclassify current maturities of longterm obligatons, office expenses, net assets with donor restrictions. We will reclassify journal entries to our year end closing procedures to ensure proper reflection of these categories. Additional actions steps include: • Confirmation of all PY adjustments are entered upon completion of final audit by January 2024. • Our procedures will be reviewed and executed to include all transactions in appropriate accounts to accurately reflect incomes, expenses, assets and liabilities in monthly financial reporting to be reviewed by management monthly. Any adjustments will be reviewed at periodically. • In addition to monthly management review, quarterly finance committee review and annual review will take place. This will ensure these items are included, and additional adjustments will not need to be made in order to present the financial statements in accordance with accounting principles, generally accepted in the United States of America. • Prepare end of quarter and semi-annual proposed adjustments and reclassifications for confirmation. • Quarterly meeting with NEF’s contracted accounting specialist to review areas for improvement and enhancements of efficiency. • Institute a plan to document the retention of quarterly reports. Party Responsible for Implementation: Jane Olson, Program Manager Implementation Start date: January 1, 2024 Signed: James A. Reiff Executive Director
View Audit 11836
Warren Wilson College
NC
Student Financial Aid Subrecipient Monitoring Reporting
Audit for the 2022-2023 academic year. ...
Audit for the 2022-2023 academic year. Enrollment Reporting Finding Compliance Requirement: Special Test and Provisions - Enrollment Reporting Criteria: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The College had not reported changes for graduated students to the NSLDS as required with the time period to be in compliance with enrollment reporting requirements. Context: Of the nine students selected for testing in the annual audit, the college did not send changes related to four students whose status changed after graduation on May 8th, 2023 to the NSLDS system. Later the status was updated however, was outside of the 60 day requirement. Corrective Action Plan from College: Documentation of Graduation enrollment dates missing. This is submitted to Derrick Everhart, Director of Financial Aid by the College Registrar Brooke Millsaps. Update regarding processing of NSC Grad Only file for May 2023 Warren Wilson College has made multiple efforts to submit a May 2023 Grad Only file to the National Stud Clearinghouse but has been unable to due to our software not recognizing or pulling the files of the students who are documented as May 2023 graduates. We submitted an end-of-term file to the NSC which was certified on June 6, 2023. As of August 17, 2023, we have taken the following steps to try and remedy this: • Applied a script/patch provided by our software company (Jenzabar). This script failed to resolve the issue. • Manually edited all graduating student records for the NSC grad only file report. This manual input of information did not result in our ability to process a grad only file. • Consultation with IT Department and software consultants to determine what we can do to process and report this grad only file. Action Steps: Moving forward, if an enrollment file cannot be uploaded to National Student Clearing House for any reason by the College Registrar within the 60-day requirement, the Registrar will communicate with the Director of Financial Aid. A file with updated enrollment reporting of student records will be created from the Colleges reporting system. Those records will then be manually entered into the NSLDS system by the Director of Financial Aid to main­tain compliance with enrollment reporting requirements. Management Response: The Director of Financial Aid concurs with this finding and noted while the College out of compliance with the reporting timeframe, the College did make a substantial effort to complete the requirements and follow up with NSLDS and NSC to correct the students enrollment. Contact College personnel for corrective action. Derrick Everhart, Director of Financial Aid deverhart@warren-wilson.edu Brooke Milsaps, College Registrar bmillsaps@warren-wilson.edu
View Audit 11831
Finding 8652 (2023-002)
Significant Deficiency 2023
Beloit College
WI
Reporting Special Tests & Provisions Student Financial Aid
Management Response: Management agrees with this finding. To prevent this situation from occurring in the future, staff members will create a new academic record in our Student Information System (Jenzabar) for a student who graduates and enrolls in a subsequent semester. The new academic record wil...
Management Response: Management agrees with this finding. To prevent this situation from occurring in the future, staff members will create a new academic record in our Student Information System (Jenzabar) for a student who graduates and enrolls in a subsequent semester. The new academic record will reflect the student’s non-degree status. A new academic record will prevent reporting conflicts between the student’s graduation status and subsequent non-degree enrollment status and therefore, will assist the college in reporting within the 60-day timeline. When a student changes enrollment statuses between regular monthly reports, staff members will continue to exercise the option to use the National Student Clearinghouse ad-hoc enrollment reporting so that the National Student Loan Database System receives timely enrollment updates. Contact Person: Betsy Henkel, Director of Financial Aid (henkelb@beloit.edu) Anticipated Completion Date: December 1, 2023
View Audit 11815
Finding 8604 (2023-001)
Significant Deficiency 2023
Goodwill Industries, Inc. / Easter Seals Minnesota
MN
Reporting Significant Deficiency § 200.303
Finding 2023-001 Federal Agency Name: Department of Health and Human Services Program Name: Temporary Assistance for Needy Families CFDA # - 93.558 Finding Summary: There was no evidence of review and approval prior to submission of the six programmatic reports selected for testing. Responsible I...
Finding 2023-001 Federal Agency Name: Department of Health and Human Services Program Name: Temporary Assistance for Needy Families CFDA # - 93.558 Finding Summary: There was no evidence of review and approval prior to submission of the six programmatic reports selected for testing. Responsible Individuals: Accounting Operations Manager, Kashif Zia and Sr. Director Services and Programs, Keith Brooks. Corrective Action Plan: Management has implemented a formal process for reviewing and approving all required reporting. Anticipated Completion Date: Completed January 2024.
View Audit 11748
Finding 8600 (2023-001)
Significant Deficiency 2023
Arkansas Methodist Hospital Corporation and Subsidiaries D/b/a Arkansas Methodist Medical Center
AR
Reporting Significant Deficiency Internal Control / Segregation of Duties
Auditee’s Response: The Medical Center is working on hiring another individual to aid the accounting processes such as bank reconciliations.
Auditee’s Response: The Medical Center is working on hiring another individual to aid the accounting processes such as bank reconciliations.
View Audit 11646
Midway R-I School District
MO
Allowable Costs / Cost Principles Reporting Internal Control / Segregation of Duties
December 21, 2023 U.S. Department of Education Midway R-I School District respectfully submits the following Corrective Action Plan for the year ended June 30, 2023. Contact information for the individual responsible for the corrective action: Heath Oates, Superintendent Midway R-I School District I...
December 21, 2023 U.S. Department of Education Midway R-I School District respectfully submits the following Corrective Action Plan for the year ended June 30, 2023. Contact information for the individual responsible for the corrective action: Heath Oates, Superintendent Midway R-I School District Independent Public Accounting Firm: Gerding, Korte & Chitwood, P.C., 723 Main Street, Boonville, MO 65233 Audit Period: Year ended June 30, 2023 The findings from the June 30, 2023, Schedule of Findings and Questioned Costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Significant Deficiency 2023-002 Uniform Guidance Audit Submission Recommendation: The District should submit its single audit reporting package to the federal audit clearinghouse no later than 9 months after fiscal year-end. Action Taken: The District will submit its single audit reporting package to the federal audit clearinghouse within the recommended timeline. Completion Date: June 30, 2024 Sincerely, Heath Oates, Superintendent Midway R-I School District
View Audit 11617
Finding 8577 (2023-002)
Material Weakness 2023
Mercy Retirement and Care Center
CA
Eligibility Internal Control / Segregation of Duties Special Tests & Provisions
Internal Controls over distribution of USDA Foods to recipients (Material Weakness) Response and Corrective Action Plan: In addition to strides made in FY23 towards correcting the documentation of recipients in Link2Feed, Brown Bag has continued to address it in FY24 by performing the following- 1...
Internal Controls over distribution of USDA Foods to recipients (Material Weakness) Response and Corrective Action Plan: In addition to strides made in FY23 towards correcting the documentation of recipients in Link2Feed, Brown Bag has continued to address it in FY24 by performing the following- 1) Build communication and relationships with the remaining sites still not documenting (16 of our current 77) 2) Issued emails and phone calls asking sites to update their records. 3) Making appointments and visiting all sites still not in compliance to make an in-person plea to comply. 4) As of November 1, issue written communications warning any remaining sites that food deliveries will cease at the end of the year for any remaining sites not in compliance. No exceptions. Participants will be invited to go to the closest open MBBP site in their area. 5) Management is actively trying to close the loop on the remaining MOU’s, including SAHA, which remains unsigned. Deliveries will cease to any sites not covered with an MOU at the end of calendar year. No exceptions. Responsible Person: Janice Roberts, Program Director, under the oversight of the Mercy Executive Director. Estimated Completion Date: July 1, 2023
View Audit 11593
Finding 8557 (2023-003)
Significant Deficiency 2023
East Central Regional Development Commission
MN
Reporting Internal Control / Segregation of Duties Cash Management
CASEFILE REVIEW Federal Agency: U.S. Department of Commerce Federal Program Name: COVID-19 Economic Adjustment Assistance Program (Economic Development Cluster) Assistance Listing Number: 11.307 Pass-Through Agency: N/A - Direct Federal Award Identification Number and Pass-Through Number: ED20CHI30...
CASEFILE REVIEW Federal Agency: U.S. Department of Commerce Federal Program Name: COVID-19 Economic Adjustment Assistance Program (Economic Development Cluster) Assistance Listing Number: 11.307 Pass-Through Agency: N/A - Direct Federal Award Identification Number and Pass-Through Number: ED20CHI3070088, 06-79-06222, 06-79-06392, 2022 Compliance Requirement Affected: Reporting Award Period: Year Ended June 30, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance and Other Matters Recommendation: We recommend the Commission implement procedures to ensure all reports have proof of review and submission. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Commission will ensure that all report reviews are documented in the future, as well as being submitted timely. Name of the contact person responsible for corrective action: Darcy Rylander, Finance Officer Planned completion date for corrective action plan: June 30, 2024'
View Audit 11568
Finding 8528 (2023-001)
Significant Deficiency 2023
Lutheran Family Services of Virginia, Inc. Dba Encircle
VA
Questioned Costs Cash Management Reporting
Department of Health and Human Services Lutheran Family Services of Virginia, Inc. and Subsidiaries d/b/a enCircle respectfully submits the following corrective action plan for the year ended June 30, 2023. Name and address of independent public accounting firm: Brown, Edwards & Company, L.L.P. ...
Department of Health and Human Services Lutheran Family Services of Virginia, Inc. and Subsidiaries d/b/a enCircle respectfully submits the following corrective action plan for the year ended June 30, 2023. Name and address of independent public accounting firm: Brown, Edwards & Company, L.L.P. 3906 Electric Road Roanoke, Virginia 24018 Audit Period: Year ending June 30, 2023 The finding from the June 30, 2023 schedule of findings and questioned costs is discussed below. Findings – Financial Statement Audit NONE. Findings – Federal Award Programs Audits Department of Health and Human Services 2023-001: Unaccompanied Alien Children – ALN #93.676, Activities Allowed/Unallowed; Allowable Costs and Period of Performance and controls over Activities Allowed/Unallowed; Allowable Costs and Period of Performance. Significant Deficiency Criteria and Condition: Under the requirements of the Uniform Guidance, the drawdown of federal funds must be based on actual expenditures incurred. Context: We tested twenty-five reimbursed amounts from various awards. We noted two instances where the Organization obtained federal funds without incurring the actual expenditure. We also noted one instance where the expenditure occurred outside of the budget period. Cause: The Organization did not properly allocate expenditures within their general ledger and did not have an adequate review process in place. Effect: The lack of an adequate review process can cause federal funds to be obtained prior to the actual expenditure is incurred. Recommendation: We recommend that the Organization develop a review process to ensure the drawdown of federal funds does not occur before funds are expended and that the Organization submit expenditures incurred in the budget period. Action Taken: Management has implemented enhanced review processes to ensure the drawdown of Federal funds does not occur before funds are expended and that enCircle submits only expenditures incurred during the budget period. Name of Contact Person: David Pruett, Chief Financial Officer
View Audit 11512 Questioned Costs: $1
Finding 8503 (2023-001)
Significant Deficiency 2023
Burrell-Preferred, Inc.
MO
Reporting
The Director of Grants Accounting has reviewed the procedures surrounding Provider Relief Funds reporting and made the necessary changes to ensure on-going compliance to address the following significant deficiency noted in the 6.30.23 single audit. Root Cause: The root cause of the finding was hu...
The Director of Grants Accounting has reviewed the procedures surrounding Provider Relief Funds reporting and made the necessary changes to ensure on-going compliance to address the following significant deficiency noted in the 6.30.23 single audit. Root Cause: The root cause of the finding was human error and version control of the reporting file. All accurate reporting information was prepared and available for submission. Inadvertently, an outdated reporting file was uploaded to the reporting portal instead of the correct information. Action Plan: 1) The Director of Grants Accounting will provide training on version control of documents on 12/20/23 and annually thereafter. 2) Two additional experienced grants accounting team members have been added on 11/13/23 to allow for additional compliance expertise and review capacity. 3) All future Provider Relief funds reporting will have management review before submission. Responsible Individual: Ruth Shryack, Director of Grants Accounting (ruth.shryack@pfh.org)
View Audit 11471
Finding 8446 (2023-001)
Significant Deficiency 2023
Texas City Independent School District
TX
Reporting Equipment & Real Property Management Matching / Level of Effort / Earmarking
Effective with the 2023-2024 fiscal period, the District created an Audit Specialist position within the Business Office. The Audit Specialist will assume responsibility for all grant reporting. The Audit Specialist will receive training on the reporting requirements for each grant. All reporting de...
Effective with the 2023-2024 fiscal period, the District created an Audit Specialist position within the Business Office. The Audit Specialist will assume responsibility for all grant reporting. The Audit Specialist will receive training on the reporting requirements for each grant. All reporting deadlines will be entered on the master department calendar that is maintained in Microsoft Outlook. The Audit Specialist will create the master calendar and the Assistant Superintendent of Business and Operations will verify and approve the calendar. Reminders for each report will be calendared with reminders sent one month prior to the due date, two weeks prior to the due date, one week prior to the due date, and one day prior to the due date. Electronic reports will be printed and physically signed by the person completing the reimbursement or report and the Assistant Superintendent of Business and Operations. The paper copy will be maintained in Grant Files. When available, security access will require one employee to submit the report and the Assistant Superintendent of Business and Operations to approve the report within the grant portal. Estimated Completion Date: August 2024 Management Contact: Margaret Lee
View Audit 11384
Marissa Community Unit School District No. 40
IL
Allowable Costs / Cost Principles Reporting
Condition: To determine that an accurate June 30, 2023 expenditure report was filed with the Illinois State Board of Education. The District reported expenses on the June 30, 2023 expenditure report that were claimed twice. Recommendation: We recommend to review for duplicate or unallowable expe...
Condition: To determine that an accurate June 30, 2023 expenditure report was filed with the Illinois State Board of Education. The District reported expenses on the June 30, 2023 expenditure report that were claimed twice. Recommendation: We recommend to review for duplicate or unallowable expenses before entering into the expenditure report and submitting. Management Response: The District will review the general ledger for duplicate or unallowable expenses before submitting quarterly reports.
View Audit 11365
Marissa Community Unit School District No. 40
IL
Reporting
Condition: To determine that an accurate June 30, 2023 expenditure report was filed with the Illinois State Board of Education. The District reported expenses on the June 30, 2023 expenditure report that were paid after year end. Recommendation: We recommend reconciling the general ledger AP tot...
Condition: To determine that an accurate June 30, 2023 expenditure report was filed with the Illinois State Board of Education. The District reported expenses on the June 30, 2023 expenditure report that were paid after year end. Recommendation: We recommend reconciling the general ledger AP totals to the expenditure reports before submitting. Management Response: The District will add a verification process to reconcile the general ledger AP totals to the expenditure reports before submitting.
View Audit 11365
Marissa Community Unit School District No. 40
IL
Reporting
Condition: The amounts used to record expenditures on the quarterly expenditure reports should match the general ledger accounts where the expenditures are recorded. Recommendation: We recommend reviewing the general ledger to the expenditure reports before submitting for more accurate reporting....
Condition: The amounts used to record expenditures on the quarterly expenditure reports should match the general ledger accounts where the expenditures are recorded. Recommendation: We recommend reviewing the general ledger to the expenditure reports before submitting for more accurate reporting. Management Response: The District will review the general ledger to the expenditure reports before submitting.
View Audit 11365
Marissa Community Unit School District No. 40
IL
Reporting Internal Control / Segregation of Duties
Condition: Expenditure reports were not filed in a timely manner. Recommendation: We recommend that steps are taken, including oversight by a second employee, to ensure that all quarterly expenditure reports are filed by the due dates. Management Response: Management will take the necessary ste...
Condition: Expenditure reports were not filed in a timely manner. Recommendation: We recommend that steps are taken, including oversight by a second employee, to ensure that all quarterly expenditure reports are filed by the due dates. Management Response: Management will take the necessary steps to file all quarterly expenditure reports on time in the future. Anticipated Date of Completion: June 30, 2024
View Audit 11365
Marissa Community Unit School District No. 40
IL
Student Financial Aid Reporting Internal Control / Segregation of Duties
Condition: Expenditure reports were not filed in a timely manner. Recommendation: We recommend that steps are taken, including oversight by a second employee, to ensure that all quarterly expenditure reports are filed by the due dates. Management Response: Management will take the necessary ste...
Condition: Expenditure reports were not filed in a timely manner. Recommendation: We recommend that steps are taken, including oversight by a second employee, to ensure that all quarterly expenditure reports are filed by the due dates. Management Response: Management will take the necessary steps to file all quarterly expenditure reports on time in the future. Anticipated Date of Completion: June 30, 2024
View Audit 11365
Finding 8435 (2023-010)
Material Weakness 2023
Glendive Public Schools
MT
Subrecipient Monitoring Reporting
FINDING 2023-010: Coronavirus Relief Funding (CRF) Reporting – Repeated 2021/2022- 018 Response: We are actively addressing the reporting requirements for Coronavirus Relief Funding. Due to the timing and complexity of our recent audits, we are still in the process of thoroughly identifying all rele...
FINDING 2023-010: Coronavirus Relief Funding (CRF) Reporting – Repeated 2021/2022- 018 Response: We are actively addressing the reporting requirements for Coronavirus Relief Funding. Due to the timing and complexity of our recent audits, we are still in the process of thoroughly identifying all relevant expenditures related to the Transportation Coronavirus Relief Fund (CRF) monies. Our team is committed to continuing this detailed examination, and once we have a complete understanding, we will engage with the appropriate state agency to confirm our course of action. This effort is part of our dedication to ensuring transparency and compliance in the management of these critical funds.
View Audit 11351
Finding 8414 (2023-003)
Significant Deficiency 2023
Webster University
MO
Student Financial Aid Special Tests & Provisions Matching / Level of Effort / Earmarking
The Financial Aid Office and the Registrar's Office will work closely together to resolve the NSLDS reporting discrepancies. Based on the review information from last year's similar finding (2022), it was determined after the fact that Webster University had both repeated the enrollment information ...
The Financial Aid Office and the Registrar's Office will work closely together to resolve the NSLDS reporting discrepancies. Based on the review information from last year's similar finding (2022), it was determined after the fact that Webster University had both repeated the enrollment information correctly and in a timely manner to the Clearinghouse, however, the Clearinghouse frequently reported glitches and outages that prevented reporting to NSLDS in a timely manner. The Clearinghouse continues to have system issues that delay reporting. Because the Clearinghouse is not able to consistently report accurate enrollment until their system challenges are resolved, the Financial Aid Registrar's Offices, with the assistance of IT and Enrollment Technology, will develop a mechanism going forward to establish more internal checks to compare against NSLDS data. One of these measures would include a monthly enrollment reporting audit to ensure timely and accurate enrollment information is provided to NSLDS.
View Audit 11291
Finding 8375 (2023-001)
Significant Deficiency 2023
Partnership Academy - Charter School #4097
MN
Reporting § 200.502 § 200.510
Views of Responsible Officials and Planned Corrective Action: The School agrees with this finding. Lisa Hendricks, the Director of Finance, and the 3rd party accountant will work closely to develop a grant tracking system that determines the source of the grant funds prior to expending any of the fu...
Views of Responsible Officials and Planned Corrective Action: The School agrees with this finding. Lisa Hendricks, the Director of Finance, and the 3rd party accountant will work closely to develop a grant tracking system that determines the source of the grant funds prior to expending any of the funds.
View Audit 11281
Finding 8373 (2023-001)
Significant Deficiency 2023
Capistrano Unified School District
CA
Reporting § 200.19
Capistrano Unified School District's Education and Support Services has adopted a written policy for Adjusted Cohort Graduation Rate procedures to ensure all supporting documentation for students removed from the cohort is maintained. This collaborative effort includes personnel in State and Federal...
Capistrano Unified School District's Education and Support Services has adopted a written policy for Adjusted Cohort Graduation Rate procedures to ensure all supporting documentation for students removed from the cohort is maintained. This collaborative effort includes personnel in State and Federal Programs, Technology lnfomrntion Systems (TIS), Student Records, and School Site personnel. The anticipated completion date is November 17, 2023. If you need additional information regarding the Corrective Action Plan, please contact Michael Gomez at (949) 234-9244.
View Audit 11219
Finding 8327 (2023-001)
Significant Deficiency 2023
Halifax County, North Carolina
NC
Allowable Costs / Cost Principles Reporting Cash Management
2023-001 Significant Deficiency over Activities Allowed and Unallowed and Allowable Costs/Cost Principles Contact Person Responsible for the Corrective Action Plan: Mary W. Duncan, Finance Director Corrective Action Plan: We have discussed the finding and are currently implementing control...
2023-001 Significant Deficiency over Activities Allowed and Unallowed and Allowable Costs/Cost Principles Contact Person Responsible for the Corrective Action Plan: Mary W. Duncan, Finance Director Corrective Action Plan: We have discussed the finding and are currently implementing controls to ensure the timesheets are appropriately reviewed to match with daysheets. Anticipated Completion Date: June 30, 2024
View Audit 11160
Finding 8326 (2023-002)
Significant Deficiency 2023
Rocky Mountain Youth Corps
NM
Reporting Subrecipient Monitoring
Views of Responsible Officials and Planned Corrective Actions: The responsible officials plan on utilizing a calendar tracking tool for reporting deadlines to ensure reports are being submitted on time within the guidelines of the agreements.
Views of Responsible Officials and Planned Corrective Actions: The responsible officials plan on utilizing a calendar tracking tool for reporting deadlines to ensure reports are being submitted on time within the guidelines of the agreements.
View Audit 11159
Androscoggin Head Start and Child Care, Inc.
ME
Reporting Equipment & Real Property Management Internal Control / Segregation of Duties
Androscoggin Head Start and Childcare (d/b/a Promise Early Education Center) is responding to Finding 2023-101 as it appears in our annual audit for fiscal year ending June 30, 2023. The finding states that the agency did not submit the annual SF-429 report for calendar year ending December 31, 2022...
Androscoggin Head Start and Childcare (d/b/a Promise Early Education Center) is responding to Finding 2023-101 as it appears in our annual audit for fiscal year ending June 30, 2023. The finding states that the agency did not submit the annual SF-429 report for calendar year ending December 31, 2022, by the due date of January 31, 2023. The agency originally submitted the SF-429 report on April 5, 2023. Then on June 28, 2023, the agency received an email from their Grants Management Specialist at Federal Head Start (Region 1) that indicated our Annual SF429 report was not certified. Initially when the Executive and Finance Director were set up for Grants Solution, they were not given the appropriate access to approve reports completed in the On-Line Data Collection module within Grants Solution. This technical issue has been resolved, which in tum will allow timely completion of all reports within the Grants Solution platform. The agency has established a practice, that the SF-429 report will be completed during the first business week of January, which in tum will ensure that we are following our reporting requirements within our Federal Head Start award.
View Audit 11155
Msaa Jacksonville, Inc.
NC
Procurement, Suspension & Debarment Reporting Matching / Level of Effort / Earmarking § 200.512
Recommendation: We recommend management ensure that the data collection forms are submitted electronically to Sam.gov each fiscal year going forward. Action Taken: Management acknowledges that the submission of the data collection form and required reporting package to the Federal Audit Cleari...
Recommendation: We recommend management ensure that the data collection forms are submitted electronically to Sam.gov each fiscal year going forward. Action Taken: Management acknowledges that the submission of the data collection form and required reporting package to the Federal Audit Clearinghouse (FAC) was not completed for the year ended June 30, 2021 and was submitted late for the year ended June 30, 2022. Management will provide additional oversight to ensure that the submission of the data collection form and reporting package is completed by the required due date.
View Audit 11147
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