FAC Explorer

Audit 11831

FY End
2023-06-30
Total Expended
$21.75M
Findings
8
Programs
7
Organization: Warren Wilson College (NC)
Year: 2023 Accepted: 2024-01-16
Auditor: Cherry Bekaert LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
8672 2023-001 - - N
8673 2023-001 - - N
8674 2023-001 - - N
8675 2023-001 - - N
585114 2023-001 - - N
585115 2023-001 - - N
585116 2023-001 - - N
585117 2023-001 - - N

Programs

ALN Program Spent Major Findings
10.766 Community Facilities Loans and Grants $14.99M Yes 0
84.268 Federal Direct Student Loans $3.73M Yes 1
84.033 Federal Work-Study Program $1.51M Yes 1
84.063 Federal Pell Grant Program $1.39M Yes 1
84.007 Federal Supplemental Educational Opportunity Grants $70,119 Yes 1
84.425 Education Stabilization Fund $43,441 - 0
47.074 Biological Sciences $12,740 - 0

Contacts

Name Title Type
V697QSGLCLF6 Mary Davis Auditee
8287712060 Roselle Bonnoitt Auditor
No contacts on file

Notes to SEFA

Title: Note 1 - Basis of Presentation Accounting Policies: Expenditures reported in the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The College has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal and state awards (the “Schedule”) includes the federal and state grant activity of Warren Wilson College (the “College”) under programs of the federal government and the state of North Carolina for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”) and the State Single Audit Implementation Act. Because the Schedule presents only a selected portion of the operations of the College, it is not intended to, and does not, present the consolidated financial position, changes in net assets, or cash flows of the College.
Title: Note 4 - Federal Direct Student Loans Accounting Policies: Expenditures reported in the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The College has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. Federal Direct Student Loans, amounting to $2,834,282, were made to students of the College during the year ended June 30, 2023. Parent Loans for Undergraduate Studies, amounting to $896,350, were made to parents of students of the College during the year ended June 30, 2023.
Title: Note 4 - Community Facilities Loan Accounting Policies: Expenditures reported in the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The College has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. In January 2016, the College borrowed $16,370,000 from the United States Department of Agriculture. On July 1, 2022, the outstanding balance of this loan was $14,993,168. During the year ended June 30, 2023, the College made principal payments totaling $254,434 on this loan, and the outstanding balance at June 30, 2023 is $14,738,734.
Title: Note 6 - Waiver of Institutional Share Requirements Accounting Policies: Expenditures reported in the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The College has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The College received a waiver of institutional-share requirements for the Federal Work-Study Program and the Federal Supplemental Educational Opportunity Grants from the United States Department of Education for the 2022-2023 award year.

Finding Details

Finding 2023-001
Reference No. 2023-001 Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing #84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Criteria: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the National Student Loan Data System (“NSLDS”) within 60 days of the change. Condition: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The College had not reported changes for graduated students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the College’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted or not recognized for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The College was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the nine students selected for testwork, the College did not send to the NSLDS status changes related to four students whose status changed to graduate on May 8, 2023. The statuses were manually submitted to fix this error; however, the submission occurred 60 days after the students’ changes in status. Effect: The College did not report withdraw changes to the NSLDS timely. Recommendation: The College should put in place a process to timely identify status changes that have not been properly updated in the National Student Clearinghouse and NSLDS system so that student status changes are reported to the NSLDS within the required timeframe. Management Response: The College concurs with this finding. Corrective Action Plan: See management’s corrective action plan which is attached.
Finding 2023-001
Reference No. 2023-001 Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing #84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Criteria: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the National Student Loan Data System (“NSLDS”) within 60 days of the change. Condition: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The College had not reported changes for graduated students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the College’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted or not recognized for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The College was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the nine students selected for testwork, the College did not send to the NSLDS status changes related to four students whose status changed to graduate on May 8, 2023. The statuses were manually submitted to fix this error; however, the submission occurred 60 days after the students’ changes in status. Effect: The College did not report withdraw changes to the NSLDS timely. Recommendation: The College should put in place a process to timely identify status changes that have not been properly updated in the National Student Clearinghouse and NSLDS system so that student status changes are reported to the NSLDS within the required timeframe. Management Response: The College concurs with this finding. Corrective Action Plan: See management’s corrective action plan which is attached.
Finding 2023-001
Reference No. 2023-001 Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing #84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Criteria: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the National Student Loan Data System (“NSLDS”) within 60 days of the change. Condition: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The College had not reported changes for graduated students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the College’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted or not recognized for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The College was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the nine students selected for testwork, the College did not send to the NSLDS status changes related to four students whose status changed to graduate on May 8, 2023. The statuses were manually submitted to fix this error; however, the submission occurred 60 days after the students’ changes in status. Effect: The College did not report withdraw changes to the NSLDS timely. Recommendation: The College should put in place a process to timely identify status changes that have not been properly updated in the National Student Clearinghouse and NSLDS system so that student status changes are reported to the NSLDS within the required timeframe. Management Response: The College concurs with this finding. Corrective Action Plan: See management’s corrective action plan which is attached.
Finding 2023-001
Reference No. 2023-001 Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing #84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Criteria: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the National Student Loan Data System (“NSLDS”) within 60 days of the change. Condition: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The College had not reported changes for graduated students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the College’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted or not recognized for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The College was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the nine students selected for testwork, the College did not send to the NSLDS status changes related to four students whose status changed to graduate on May 8, 2023. The statuses were manually submitted to fix this error; however, the submission occurred 60 days after the students’ changes in status. Effect: The College did not report withdraw changes to the NSLDS timely. Recommendation: The College should put in place a process to timely identify status changes that have not been properly updated in the National Student Clearinghouse and NSLDS system so that student status changes are reported to the NSLDS within the required timeframe. Management Response: The College concurs with this finding. Corrective Action Plan: See management’s corrective action plan which is attached.
Finding 2023-001
Reference No. 2023-001 Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing #84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Criteria: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the National Student Loan Data System (“NSLDS”) within 60 days of the change. Condition: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The College had not reported changes for graduated students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the College’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted or not recognized for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The College was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the nine students selected for testwork, the College did not send to the NSLDS status changes related to four students whose status changed to graduate on May 8, 2023. The statuses were manually submitted to fix this error; however, the submission occurred 60 days after the students’ changes in status. Effect: The College did not report withdraw changes to the NSLDS timely. Recommendation: The College should put in place a process to timely identify status changes that have not been properly updated in the National Student Clearinghouse and NSLDS system so that student status changes are reported to the NSLDS within the required timeframe. Management Response: The College concurs with this finding. Corrective Action Plan: See management’s corrective action plan which is attached.
Finding 2023-001
Reference No. 2023-001 Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing #84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Criteria: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the National Student Loan Data System (“NSLDS”) within 60 days of the change. Condition: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The College had not reported changes for graduated students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the College’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted or not recognized for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The College was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the nine students selected for testwork, the College did not send to the NSLDS status changes related to four students whose status changed to graduate on May 8, 2023. The statuses were manually submitted to fix this error; however, the submission occurred 60 days after the students’ changes in status. Effect: The College did not report withdraw changes to the NSLDS timely. Recommendation: The College should put in place a process to timely identify status changes that have not been properly updated in the National Student Clearinghouse and NSLDS system so that student status changes are reported to the NSLDS within the required timeframe. Management Response: The College concurs with this finding. Corrective Action Plan: See management’s corrective action plan which is attached.
Finding 2023-001
Reference No. 2023-001 Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing #84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Criteria: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the National Student Loan Data System (“NSLDS”) within 60 days of the change. Condition: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The College had not reported changes for graduated students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the College’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted or not recognized for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The College was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the nine students selected for testwork, the College did not send to the NSLDS status changes related to four students whose status changed to graduate on May 8, 2023. The statuses were manually submitted to fix this error; however, the submission occurred 60 days after the students’ changes in status. Effect: The College did not report withdraw changes to the NSLDS timely. Recommendation: The College should put in place a process to timely identify status changes that have not been properly updated in the National Student Clearinghouse and NSLDS system so that student status changes are reported to the NSLDS within the required timeframe. Management Response: The College concurs with this finding. Corrective Action Plan: See management’s corrective action plan which is attached.
Finding 2023-001
Reference No. 2023-001 Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing #84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Criteria: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the National Student Loan Data System (“NSLDS”) within 60 days of the change. Condition: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The College had not reported changes for graduated students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the College’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted or not recognized for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The College was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the nine students selected for testwork, the College did not send to the NSLDS status changes related to four students whose status changed to graduate on May 8, 2023. The statuses were manually submitted to fix this error; however, the submission occurred 60 days after the students’ changes in status. Effect: The College did not report withdraw changes to the NSLDS timely. Recommendation: The College should put in place a process to timely identify status changes that have not been properly updated in the National Student Clearinghouse and NSLDS system so that student status changes are reported to the NSLDS within the required timeframe. Management Response: The College concurs with this finding. Corrective Action Plan: See management’s corrective action plan which is attached.