Finding 8675 (2023-001)

Reference No. 2023-001 Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing #84.007, 84.033, 84.063, 84.268 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Criteria: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the National Student Loan Data System (“NSLDS”) within 60 days of the change. Condition: The College is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The College had not reported changes for graduated students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the College’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted or not recognized for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The College was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the nine students selected for testwork, the College did not send to the NSLDS status changes related to four students whose status changed to graduate on May 8, 2023. The statuses were manually submitted to fix this error; however, the submission occurred 60 days after the students’ changes in status. Effect: The College did not report withdraw changes to the NSLDS timely. Recommendation: The College should put in place a process to timely identify status changes that have not been properly updated in the National Student Clearinghouse and NSLDS system so that student status changes are reported to the NSLDS within the required timeframe. Management Response: The College concurs with this finding. Corrective Action Plan: See management’s corrective action plan which is attached.