Description of Finding: The monthly narrative reports and beneficiary reports required to be
submitted under the CDBG program were unable to be located, and therefore it cannot be
determined if the reports were at all submitted as required.
Planned Corrective Action:
The organization has ceased offe...
Description of Finding: The monthly narrative reports and beneficiary reports required to be
submitted under the CDBG program were unable to be located, and therefore it cannot be
determined if the reports were at all submitted as required.
Planned Corrective Action:
The organization has ceased offering the services related to this grant. That being said, the
organization will ensure timely and accurate report filing for all the grant programs that they
participate in going forward. The YWCA New Hampshire will implement the following:
1. Report Tracking System: Develop a centralized report tracking system by July 15,
2025, to log all required reports, submission dates, and confirmation of receipt.
2. Standard Operating Procedures (SOPs): Create SOPs for report preparation and
submission, specifying responsible staff, deadlines, and documentation requirements.
3. Training: Train program staff on the SOPs and tracking system by July 31, 2025.
4. Backup Documentation: Store all reports and submission confirmations in a secure
digital repository, accessible for audits.
5. Monthly Compliance Checks: The Program Manager will review the tracking system
monthly to ensure all reports are submitted on time, with findings reported to the
Executive Director.
Responsible Party: Program Manager, overseen by Caroline Catlender, Executive Director
Anticipated Completion Date: August 15, 2025