Finding Text
Finding 2024-001 Eligibility: Public and Indian Housing (CFDA 14.850):
Criteria: The PHA is required to maintain support of eligibility determinations that were made so support
the individual program participants were determined to be eligible, and that only eligible individuals or
groups of individuals participated in the program.
Condition: During the year, 40 of the 5,225 tenant receipts that were received by the Authority were
tested to determine if proper eligibility was determined for the program. Of the forty (40) tenant files
reviewed, one (1) tenant file was not able to be provided for review and one (1) additional tenant file
lacked the proper tenant identification in the form of a State Issued ID or Birth Certificate.
Questioned Costs: Not Determinable
Cause: Staffing changes and overall turnover at the Authority was the reason for disorganization of the
tenant files and the misplacement of the file selected for testing.
Effect: The Authority does not have proper support to verify tenant is properly eligible for the program.
Recommendation: The Authority should provide additional training to Public Housing staff to make sure
the importance of tenant files and the related supporting documents related to the eligibility of program
participants is readily available. Also, the Authority should consider if an electronic filing system would be
to the benefit of the authority.
Reporting Views of Responsible Officials: VHA management will print a tenant register and the Executive
Director and CFP will go through all files to ensure they are present and accounted for within the
Authority.