Finding Text
2024-001. Reporting
AL#: 21.027
COVID-19 State and Local Fiscal Recovery Program
Award Year: 2022
Criteria: Under the requirements of the Compliance and Reporting Guidance for State and Local Fiscal Recovery
Funds outlined by the Department of the Treasury, recipients of grants are required to submit a project and
expenditure report either on a quarterly or annual basis during the period of performance of the award, depending
on what tier the recipient qualifies under. In this instance, the City falls under Tier Five which requires an annual
report. The Annual Project and Expenditure Report must be submitted by April 30th for the annual period ending in
March. The report must contain all critical information line items, including current period obligations, cumulative
obligations, current period expenditures, and cumulative expenditures.
Condition: The Annual Project and Expenditure Report was due no later than April 30, 2024, for the annual period
ending March 2024. This report was ultimately submitted by the City in September of 2024. Furthermore, the City
failed to report actual current period expenditures and instead reported total revenue replacement funds the City
plans to expend through the period of performance of the award in all key line items.
Context: We addressed the matter with City management who are aware of the reporting requirements.
Effect: Failure to properly review and adhere to policies and procedures related to reporting can lead to
noncompliance as well as the withholding of future awards and funds drawdowns by the awarding agency.
Cause: Management oversight.
Recommendation: We recommend the City review and update its policies and procedures to ensure all required
reports are prepared, reviewed, and submitted within the program’s required timeframes, and with the correct
amounts.
Views of Responsible Officials: We concur. The City is in the process of reviewing their respective systems to
evaluate and determine the most efficient and effective solution to ensure all required reports are prepared,
reviewed, and submitted within the COVID-19 State and Local Fiscal Recovery program’s required timeframes, and
with the correct amounts.