2023-002 Compliance and Internal Controls over Subrecipient Fiscal Monitoring (Significant
Deficiency)
Corrective Action: In accordance with 2 CFR Section 200.332, The Resource Group as the pass-through
entity will ensure subrecipient fiscal monitoring is completed in 2024 to ensure compliance with ...
2023-002 Compliance and Internal Controls over Subrecipient Fiscal Monitoring (Significant
Deficiency)
Corrective Action: In accordance with 2 CFR Section 200.332, The Resource Group as the pass-through
entity will ensure subrecipient fiscal monitoring is completed in 2024 to ensure compliance with federal
and state requirements. The Finance Director is responsible for oversight and administration of fiscal
monitoring. Fiscal monitoring will be conducted at least annually in accordance with HRSA Monitoring
Standards 45 CFR 74.51 and 45 CFR 75.352. As a pass-through entity, fiscal monitoring will include at
minimum reviews of financial performance and compliance with federal and state statues, regulations and
terms and conditions. The process will include desktop/remote verification of applicable financial policy
and procedures and an onsite review. A standardized monitoring tool will be used to evaluate financial
compliance. The fiscal monitoring observations will result in a monitoring report, disseminated to the
subrecipient within 60 days of the onsite review.
Progress to date:
1. To support the financial monitoring efforts, technical assistance was received on February 5-7, 2024,
from the DSHS Fiscal Support and Oversight Department. The primary objective of the visit was to
discuss financial monitoring requirements as it applies to state and federal regulations, statues and terms
and conditions. The standardized monitoring tool was also evaluated for compliance.
2. The Finance Director developed and implemented a comprehensive fiscal monitoring schedule for
calendar year 2024. In alignment with strengthened oversight practices, onsite fiscal reviews of
subrecipients commenced in February 2024. As part of the enhanced monitoring approach, the testing
period for subrecipient fiscal reviews was expanded beyond the standard scope to include transactions
and activities from both Fiscal Year 2022 and Fiscal Year 2023.
3. As of September 2024, the Finance Director completed 100% of fiscal monitoring visits.
a. Support Documentation: to establish additional guidelines for fiscal monitoring, the Fiscal
Monitoring Policy was drafted and approved by the Board on November 18, 2024.
3
Responsible Party: Finance Director, Garland Thompson
Date Complete: November 18, 2024