Audit 346833

FY End
2024-06-30
Total Expended
$7.88M
Findings
4
Programs
5
Organization: Stephens College (MO)
Year: 2024 Accepted: 2025-03-19

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
528775 2024-002 Significant Deficiency - L
528776 2024-002 Significant Deficiency - L
1105217 2024-002 Significant Deficiency - L
1105218 2024-002 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $6.68M Yes 1
84.063 Federal Pell Grant Program $978,963 Yes 1
84.116 Fund for the Improvement of Postsecondary Education $104,154 - 0
84.007 Federal Supplemental Educational Opportunity Grants $63,095 Yes 0
84.033 Federal Work-Study Program $55,575 Yes 0

Contacts

Name Title Type
EBYVJ3MCKDC5 John Shipley Auditee
5738762364 Amanda Schultz Auditor
No contacts on file

Notes to SEFA

Title: LOANS OUTSTANDING Accounting Policies: The schedule of expenditures of federal awards includes only the current year federal grant activity of Stephens College and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Under these standards, Federal Pell Grant Program awards are reported as expenditures, whereas under U.S. generally accepted accounting principles they are not reported in the Colleges statement of activities as expenses or financial aid. New loan advances under the Federal Student Direct Loans Program represent the amount of such loans processed by the College for the year and are not reportable as transactions in the Colleges financial statements under U.S. generally accepted accounting principles. Other amounts presented in this schedule as expenditures may differ from the amounts presented in, or used in the preparation of, the basic financial statements, although such differences are not material to the financial statements. De Minimis Rate Used: N Rate Explanation: The Collge has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The College had the following loan balances outstanding as of June 30, 2023: Federal Perkins Loan Program - Assistance Listing Number 84.038 - Amount Outstanding $576,645

Finding Details

Finding 2024-002: Inaccurate Reporting of Disbursement Dates to the COD System – SFA Cluster (significant deficiency) Statement of Condition: The Financial Aid Office does not consistently report disbursement dates to COD correctly. Criteria: According to 34 CFR 668.164(a), Disbursing Funds, an institution makes a disbursement of Title IV, HEA funds on the date that the institution credits a student’s account at the institution or pays a student or parent directly with funds received from the Secretary; or institutional funds used in advance of receiving Title IV, HEA funds. Cause of Condition: The College did not consistently follow their policy over COD reporting to ensure the date awards are disbursed to students agrees to the date the disbursement is reported in the COD system. Effect of Condition: The College’s inadequate reporting caused two (2) out of six (6) students tested to be incorrectly reported to COD. Recommendation: We recommend the College establish and follow COD reporting procedures to ensure that the institution accurately reports to COD the date that the institution disburses Title IV funds to each student’s ledger account. Management’s Response: Management agrees and will submit a Corrective Action Plan to address these issues.
Finding 2024-002: Inaccurate Reporting of Disbursement Dates to the COD System – SFA Cluster (significant deficiency) Statement of Condition: The Financial Aid Office does not consistently report disbursement dates to COD correctly. Criteria: According to 34 CFR 668.164(a), Disbursing Funds, an institution makes a disbursement of Title IV, HEA funds on the date that the institution credits a student’s account at the institution or pays a student or parent directly with funds received from the Secretary; or institutional funds used in advance of receiving Title IV, HEA funds. Cause of Condition: The College did not consistently follow their policy over COD reporting to ensure the date awards are disbursed to students agrees to the date the disbursement is reported in the COD system. Effect of Condition: The College’s inadequate reporting caused two (2) out of six (6) students tested to be incorrectly reported to COD. Recommendation: We recommend the College establish and follow COD reporting procedures to ensure that the institution accurately reports to COD the date that the institution disburses Title IV funds to each student’s ledger account. Management’s Response: Management agrees and will submit a Corrective Action Plan to address these issues.
Finding 2024-002: Inaccurate Reporting of Disbursement Dates to the COD System – SFA Cluster (significant deficiency) Statement of Condition: The Financial Aid Office does not consistently report disbursement dates to COD correctly. Criteria: According to 34 CFR 668.164(a), Disbursing Funds, an institution makes a disbursement of Title IV, HEA funds on the date that the institution credits a student’s account at the institution or pays a student or parent directly with funds received from the Secretary; or institutional funds used in advance of receiving Title IV, HEA funds. Cause of Condition: The College did not consistently follow their policy over COD reporting to ensure the date awards are disbursed to students agrees to the date the disbursement is reported in the COD system. Effect of Condition: The College’s inadequate reporting caused two (2) out of six (6) students tested to be incorrectly reported to COD. Recommendation: We recommend the College establish and follow COD reporting procedures to ensure that the institution accurately reports to COD the date that the institution disburses Title IV funds to each student’s ledger account. Management’s Response: Management agrees and will submit a Corrective Action Plan to address these issues.
Finding 2024-002: Inaccurate Reporting of Disbursement Dates to the COD System – SFA Cluster (significant deficiency) Statement of Condition: The Financial Aid Office does not consistently report disbursement dates to COD correctly. Criteria: According to 34 CFR 668.164(a), Disbursing Funds, an institution makes a disbursement of Title IV, HEA funds on the date that the institution credits a student’s account at the institution or pays a student or parent directly with funds received from the Secretary; or institutional funds used in advance of receiving Title IV, HEA funds. Cause of Condition: The College did not consistently follow their policy over COD reporting to ensure the date awards are disbursed to students agrees to the date the disbursement is reported in the COD system. Effect of Condition: The College’s inadequate reporting caused two (2) out of six (6) students tested to be incorrectly reported to COD. Recommendation: We recommend the College establish and follow COD reporting procedures to ensure that the institution accurately reports to COD the date that the institution disburses Title IV funds to each student’s ledger account. Management’s Response: Management agrees and will submit a Corrective Action Plan to address these issues.