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Corrective Action Plans

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Duffy Health Center, INC
MA
Questioned Costs
Finding 2022-001: Accuracy of sliding fee scale application On a sliding fee scale application monthly income was entered by personnel as annual income. As a result, the application was inaccurate as to the applicant?s eligibility. Plan: Management has implemented follow up summary reports that ...
Finding 2022-001: Accuracy of sliding fee scale application On a sliding fee scale application monthly income was entered by personnel as annual income. As a result, the application was inaccurate as to the applicant?s eligibility. Plan: Management has implemented follow up summary reports that are reviewed for the reasonableness of an applicant?s annual income. Management continues to conduct audits of the application process where information is reviewed for accuracy and completeness. Management is reviewing the workflows of the application process as a new EHR system is being implemented. Management will be re-training the appropriate personnel as is required for the implementation. Expected Completion Date: May 1, 2023 (go-live date for new EHR) Contact: Jeffrey Dykens, CFO Duffy Health Center 94 MainStreet Hyannis, Ma. 02601 (508) 771-7517 X 102
View Audit 50950
Finding 61871 (2022-001)
Significant Deficiency 2022
Navajo Preparatory School, Inc.
NM
Special Tests & Provisions Questioned Costs Significant Deficiency
Finding Number: 2022-001 Program Name/Assistance Listing Title: Indian School Equalization Assistance Listing Number: 15.042 Contact Person: Manuel Watchman, Director of Finance Anticipated Completion Date: June 30, 2023 Planned Corrective Action: The new Director of Human Resources has received tra...
Finding Number: 2022-001 Program Name/Assistance Listing Title: Indian School Equalization Assistance Listing Number: 15.042 Contact Person: Manuel Watchman, Director of Finance Anticipated Completion Date: June 30, 2023 Planned Corrective Action: The new Director of Human Resources has received training and completed the adjudication certification. Moving forward, all new employees will have their background checks completed in a reasonable and timely manner to ensure compliance with the Indian Child Protection and Family Violence Prevention Act.
View Audit 58541
Summerland Public Schools
NE
Questioned Costs School Nutrition Programs Cash Management
Views of Responsible Officials and Planned Corrective Actions: Claims will be reviewed for accuracy by a second individual before they are submitted in the future. Also, the District reimbursed $37,145.07 to NDE in October 2022.
Views of Responsible Officials and Planned Corrective Actions: Claims will be reviewed for accuracy by a second individual before they are submitted in the future. Also, the District reimbursed $37,145.07 to NDE in October 2022.
View Audit 57097 Questioned Costs: $1
Finding 61861 (2022-001)
Material Weakness 2022
Highland Rim Terrace, Inc.
TN
Internal Control / Segregation of Duties Questioned Costs HUD Housing Programs
"Finding 2022-001. Inadequate segregation of duties Recommendation: We believe the cash receipts process represents a lesser risk to the Project because the only funds easily susceptible to fraud or error would be receipts other than rent which are immaterial to the Project. Regarding cash disbursem...
"Finding 2022-001. Inadequate segregation of duties Recommendation: We believe the cash receipts process represents a lesser risk to the Project because the only funds easily susceptible to fraud or error would be receipts other than rent which are immaterial to the Project. Regarding cash disbursements, with the administrator responsible for approving invoices, entering them into the general ledger and signing checks there remains a material weakness that could only be improved by hiring additional personnel. Action Taken: Highland Rim Terrace, Inc. is not financially able to hire a third person so as to divide the responsibilities any more than they are now. We have discussed with local HUD representatives and have determined not to hire additional personnel at this time. Anticipated Completion Date: September 15, 2022"
View Audit 57043
University of Hawaii
HI
Student Financial Aid Questioned Costs Matching / Level of Effort / Earmarking
Finding No. 2022-004: Financial Aid Administration ? Control Deficiency Federal Agency: U.S. Department of Education CFDA Number and Title: 84.268 ? Federal Direct Student Loans Questioned Costs: $ - Responsible Individual: Jennifer Bradley, Financial Aid Manager, Kapi`olani Community Colle...
Finding No. 2022-004: Financial Aid Administration ? Control Deficiency Federal Agency: U.S. Department of Education CFDA Number and Title: 84.268 ? Federal Direct Student Loans Questioned Costs: $ - Responsible Individual: Jennifer Bradley, Financial Aid Manager, Kapi`olani Community College Date Action Taken: March 2022 In early March 2022 the campus servers, held by the Center for Excellence in Learning, Teaching and Technology or CELTT, where all data was stored, went down and data was not recoverable. Documentation used as evidence is copy of real-time reports/transactions. All reconciliation documentation was stored on that server. Though reconciliation was done monthly, we were not able to provide evidence of 2 of the 3 sample months. After we were apprised of the campus servers, the Financial Aid Office created drives/folders in UH Enterprise Dropbox where we started to save our daily work, including reconciliation documentation. This commenced about March 10, 2022. We started using UH Enterprise Dropbox for Centralization processes in December 2020, thus expanded its use to include our office work/processes. On approximately March 14, 2022 CELTT was able to restore/recreate the servers and install the proper software to resume operations and store data. The campus servers have since been manually backed-up every-other-week. Additionally, CELTT is working on an automated process to back-up the campus servers on a weekly basis. They are awaiting hardware to complete this process. It is expected that the automated back-up will start in early 2023. Starting November 2022 and on at least a quarterly basis reconciliation documentation is transferred/saved to the campus server. This will assure that we have proper documentation of our reconciliation.
View Audit 56981
University of Hawaii
HI
Questioned Costs Student Financial Aid Internal Control / Segregation of Duties
Finding No. 2022-003: Return of Title IV Funds - Control Deficiency Federal Agency: U.S. Department of Education CFDA Number and Title: 84.063 ? Federal Pell Grant Program Questioned Costs: $670 Responsible Individual: Gregg Yoshimura, Financial Aid Director, Leeward Community College Dat...
Finding No. 2022-003: Return of Title IV Funds - Control Deficiency Federal Agency: U.S. Department of Education CFDA Number and Title: 84.063 ? Federal Pell Grant Program Questioned Costs: $670 Responsible Individual: Gregg Yoshimura, Financial Aid Director, Leeward Community College Date Action Taken: September 2022 To ensure that Title IV Funds are returned no later than 45 days after the date of the institution?s determination that the student withdrew, the institution has updated its Return to Title IV procedure to add a step to confirm that all institution required returns have been processed and returned. Financial Aid Office staff will be assigned to review completed Return to Title IV calculations on a weekly basis to ensure that all institution required returns have been remitted to Federal Student Aid within the required time period.
View Audit 56981 Questioned Costs: $1
University of Hawaii
HI
Questioned Costs Student Financial Aid Reporting
Finding No. 2022-002: Financial Aid Administration - Control Deficiency Federal Agency: U.S. Department of Education CFDA Number and Title: 84.063 ? Federal Pell Grant 84.268 ? Federal Direct Student Loans Questioned Costs: $812 Responsible Individual: Heather Florindo, Financial Aid Manage...
Finding No. 2022-002: Financial Aid Administration - Control Deficiency Federal Agency: U.S. Department of Education CFDA Number and Title: 84.063 ? Federal Pell Grant 84.268 ? Federal Direct Student Loans Questioned Costs: $812 Responsible Individual: Heather Florindo, Financial Aid Manager, Honolulu Community College Date Action Taken: Immediately Return of Title IV Funds Currently we have one staff member assigned to process all Return of Title IV calculations. The office is in the process of hiring additional staff to assist with the workload created by the Return of Title IV calculation process. Furthermore, all staff will receive additional training regarding the regulations of Return of Title IV. Lastly, a processing schedule will be created to ensure that calculations are done in a timely manner and in accordance with the requirements of Return of Title IV. Direct Student Loans Currently, one staff person is responsible for the monthly reconciliation of the Federal Direct Student Loans that have been processed. A schedule will be created so that all staff are aware of when the loan reconciliation should be done. Furthermore, all staff will be trained in the loan reconciliation process so that all staff are able to complete the monthly loan reconciliation if needed.
View Audit 56981 Questioned Costs: $1
Finding 61852 (2022-007)
Significant Deficiency 2022
University of Hawaii
HI
Questioned Costs Allowable Costs / Cost Principles § 200.403
Finding No. 2022-007: Inaccurate Stipend Expenditure- Control Deficiency Federal Agency: U.S. Department of Education CFDA Number and Title: 84.362 ? Title VII Native Hawaiian Education Questioned Costs: $10,911 Responsible Individuals: Hye-Jin Park, CDS. Hokulani Project Director Lisa Uyeh...
Finding No. 2022-007: Inaccurate Stipend Expenditure- Control Deficiency Federal Agency: U.S. Department of Education CFDA Number and Title: 84.362 ? Title VII Native Hawaiian Education Questioned Costs: $10,911 Responsible Individuals: Hye-Jin Park, CDS. Hokulani Project Director Lisa Uyehara, CDS, Ho`oku`i III Project Director Kory Yonemoto, CDS, Administrative Officer Keiki Kawai?ae?a, Director, Ka Haka ?Ula O Ke?elikolani Paula Gealon, Fiscal/Post Award Administrator, RAPID Hokulani and Ho`oku`i III Responses: Hokulani Questioned Costs: $944 Ho`oku`i III Questioned Costs: $7,350 Date Action Taken: November 10, 2022 The Principal Investigators were reminded that any changes or variations to project stipend payments must be communicated to all participants prior to the changes or variations taking effect. They were also reminded to formally document payments made and the criteria used to formulate payments. Failure to comply could result in inconsistencies and further audit findings. Ka Haka ?Ula O Ke?elikolani Response: Questioned Costs: $2,617 Date Action Taken: November 15, 2022 The audit consisted of 2 samples from the Kukulu Kumuhana K-3 project. We provided adequate documentation and justification for the stipend expenditures excluding an $18.83 discrepancy. Going forward, we will take immediate corrective action to ensure that future calculations and documentation are further formalized. The process will include: 1. Streamline the calculation process for stipends. 2. Ensure we have the proper documentation in the files. 3. Process all tuition stipends with the UHCO2 form using budget code 6500. 4. Process non-tuition stipends through KFS using budget code 7245 and ensure that the award letter is signed.
View Audit 56981 Questioned Costs: $1
University of Hawaii
HI
Allowable Costs / Cost Principles Questioned Costs Matching / Level of Effort / Earmarking § 200.403
Finding No. 2022-008: Inaccurate Stipend Expenditure- Control Deficiency Federal Agency: U.S. Department of Education CFDA Number and Title: 84.047 ? TRIO Cluster Questioned Costs: $25 Responsible Individuals: Shayna Fuerte, Interim Director, Upward Bound Programs Paula Gealon, Fiscal/Po...
Finding No. 2022-008: Inaccurate Stipend Expenditure- Control Deficiency Federal Agency: U.S. Department of Education CFDA Number and Title: 84.047 ? TRIO Cluster Questioned Costs: $25 Responsible Individuals: Shayna Fuerte, Interim Director, Upward Bound Programs Paula Gealon, Fiscal/Post Award Administrator, RAPID Date Action Taken: January 1, 2022 The University of Hawaii Upward Bound Program streamlined their record keeping function used to track student participation in program activities by only using the Blumen database to record data. This method of tracking student participation went into effect for all five of the Upward Bound Programs on January 1, 2022. The use of the Blumen database will greatly minimize human error in our record keeping process and eliminate the need for various spreadsheets that were previously being used [Student Assignment Log, College Preparatory Saturday Academy (CPSA) Attendance Log, Participant and Parent Cumulative Service (PPCS) Log, Report Card Log, and Tutoring Log]. Information from the Blumen database will be summarized in our Stipend Statement by our Program Coordinators. Points are allocated to the students based off of our Participation and Points Rubric. Prior to payment being issued to student participant, there will be a second level of review of Stipend Statements by either our Director, Associate Director, or Assistant Director to ensure accuracy of point distribution. Once stipend amounts are verified to be accurate with a second level review, stipend payments will be distributed to participants by the Fiscal Specialist.
View Audit 56981 Questioned Costs: $1
Holy Cross Villas, Inc. 064-11090
LA
Questioned Costs Internal Control / Segregation of Duties
Finding Reference Number: 2022-2 Statement of Condition: As of March 31, 2022, the security deposit cash account is underfunded compared to the security deposit liability by $1,697. View of Responsible Officials and Corrective Actions: Management agrees with the finding and will deposit the required...
Finding Reference Number: 2022-2 Statement of Condition: As of March 31, 2022, the security deposit cash account is underfunded compared to the security deposit liability by $1,697. View of Responsible Officials and Corrective Actions: Management agrees with the finding and will deposit the required amount into the security deposit cash account. Contact Person Responsible: Tom Farris, Director of Accounting and Finance Date: September 22, 2022
View Audit 56884
Holy Cross Villas, Inc. 064-11090
LA
HUD Housing Programs Questioned Costs
Finding Reference Number: 2022-1 Statement of Condition: Holy Cross Villas, Inc.?s HUD approved Management Agent?s Certification (form HUD-9839 B) has expired as of March 31, 2022. View of Responsible Officials and Corrective Actions: Management concurs with the finding and has submitted a new Manag...
Finding Reference Number: 2022-1 Statement of Condition: Holy Cross Villas, Inc.?s HUD approved Management Agent?s Certification (form HUD-9839 B) has expired as of March 31, 2022. View of Responsible Officials and Corrective Actions: Management concurs with the finding and has submitted a new Management Agent Certification (form HUD-9839-B) to HUD for approval. Contact Person Responsible: Tom Farris, Director of Accounting and Finance Date: September 22, 2022
View Audit 56884
Finding 61822 (2022-001)
Material Weakness 2022
Mary Free Bed Rehabilitation Hospital
MI
Questioned Costs Subrecipient Monitoring Material Weakness
Finding Number: 2022-001 Condition: The quarterly progress reports required under the award were not submitted timely. Planned Corrective Action: The Organization agrees with this finding. The Organization will begin utilizing its Contract Database System to house all federal grant agreements. Thi...
Finding Number: 2022-001 Condition: The quarterly progress reports required under the award were not submitted timely. Planned Corrective Action: The Organization agrees with this finding. The Organization will begin utilizing its Contract Database System to house all federal grant agreements. This will allow for compliance tracking, monitoring and sign-off documentation by appropriate personnel. Contact person responsible for corrective action: Nate Guzman, Controller Anticipated Completion Date: December 31, 2022
View Audit 56882
Finding 61820 (2022-005)
Material Weakness 2022
Town of Yoder, Wyoming
WY
Allowable Costs / Cost Principles Questioned Costs Internal Control / Segregation of Duties § 200.303
Proposed Completion Date: June 30, 2023
Proposed Completion Date: June 30, 2023
View Audit 54452
Finding 61788 (2022-004)
Significant Deficiency 2022
Southern Illinois University
IL
Internal Control / Segregation of Duties Questioned Costs Cash Management § 200.303
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns ? Carbondale Campus Response: Implemented. We agree we did not have a consistent procedure in place during the audit period. Corrective Action Plan: We have since addressed the weakness by establishing segregation...
2022-004. Finding: Insufficient Controls over Review and Approval of Cash Drawdowns ? Carbondale Campus Response: Implemented. We agree we did not have a consistent procedure in place during the audit period. Corrective Action Plan: We have since addressed the weakness by establishing segregation of duties in the performance of the drawdown procedure. Also, we have implemented measures to ensure that approvals are now documented appropriately prior to processing drawdowns. Contact Person: Ashley Matzenbacher (Office of Sponsored Projects Administration) Anticipated completion date: December 2022
View Audit 56947
Finding 61768 (2022-003)
Material Weakness 2022
Shared-Use Mobility Center
IL
Internal Control / Segregation of Duties Questioned Costs Reporting
Reporting responsibilities were not clearly handed off during a transition to a new project manager. Project managers have been reminded of their responsibilities pertaining to reporting under our federal awards. The project manager on this federal major program has implemented a new control proce...
Reporting responsibilities were not clearly handed off during a transition to a new project manager. Project managers have been reminded of their responsibilities pertaining to reporting under our federal awards. The project manager on this federal major program has implemented a new control procedure in putting future reporting deadlines on their calendar and that of operations staff to ensure that multiple people are aware of the deadline.
View Audit 56916
Finding 61749 (2022-003)
Significant Deficiency 2022
Arizona Christian University
AZ
Questioned Costs Cash Management
2022-003 Student Financial Assistance Cluster ? Assistance Listing No. Various Recommendation: We recommend the University should implement a procedure to ensure federal aid drawn down are accounted for timely and returned within 3 days. Explanation of disagreement with audit finding: There is no di...
2022-003 Student Financial Assistance Cluster ? Assistance Listing No. Various Recommendation: We recommend the University should implement a procedure to ensure federal aid drawn down are accounted for timely and returned within 3 days. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The Financial Aid Department works closely with the Student Accounts department and the Vice President of Finance to ensure all draw downs are posted and or returned to G5 within three business days. The University?s student information system (SIS) also has checkpoints in place to ensure both the financial aid department and the business office are accountable for the awarding, return of funds, and or posting of federal funds within three days. Name(s) of the contact person(s) responsible for corrective action plan: Michael Werner, Vice President of Finance, Lisa Stone, Director of Financial Aid and Sarah Eaves, Student Accounts Manager. Planned completion date for corrective action plan: Spring 2022
View Audit 56907 Questioned Costs: $1
Finding 61748 (2022-002)
Significant Deficiency 2022
Arizona Christian University
AZ
Questioned Costs Student Financial Aid Eligibility
2022-002 Student Financial Assistance Cluster ? Assistance Listing No. Various Recommendation: We recommend the University review the procedures surrounding PELL and TEACH awarding to ensure the proper cost of attendance is used so that amounts awarded do not exceed calculated financial need and awa...
2022-002 Student Financial Assistance Cluster ? Assistance Listing No. Various Recommendation: We recommend the University review the procedures surrounding PELL and TEACH awarding to ensure the proper cost of attendance is used so that amounts awarded do not exceed calculated financial need and awards are proper. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The University returned the ineligible Pell and Teach funds to ED. The University has implemented new processes, which include, but are not limited to, a second review of all student packages for the aid year. Prior to the start of each semester, the student package will be reviewed for subsequent ISIRS, grade level, and enrollment statuses, to ensure the Pell and Direct Loan eligibility is awarded correctly. Prior to awarding TEACH grants, the student package will be checked for the ATS (agreement to serve) and counseling. For continuing students, we will check the cumulative GPA from the prior year to ensure students are meeting the cumulative GPA of 3.25 to receive TEACH for the subsequent award year. Additionally, we have added new TEACH aid components to our student information system (SIS) to include the ATS (agreement to serve) and counseling. Student(s) will not receive any TEACH grant until they have met all three requirements. Lastly, campus based funds will be reviewed once a semester for need, and eligibility requirements. Name(s) of the contact person(s) responsible for corrective action: Lisa Stone, Director of Financial aid, Sean Corcoran, Associate Director of Financial Aid and Joyce Hatch, Financial Aid advisor. Planned completion date for corrective action plan: Fall 22
View Audit 56907 Questioned Costs: $1
Finding 61747 (2022-001)
Significant Deficiency 2022
Arizona Christian University
AZ
Questioned Costs Student Financial Aid Reporting
2022-001 Student Financial Assistance Cluster ? Assistance Listing No. Various Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes and other enrollment information to NSLDS to ensure timely and accurate reporting. We also rec...
2022-001 Student Financial Assistance Cluster ? Assistance Listing No. Various Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes and other enrollment information to NSLDS to ensure timely and accurate reporting. We also recommend the University review its reporting procedures to ensure all errors are corrected with the appropriate timeframe as required by regulations. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding. The process described in the corrective action plan in response to 2021-001 was developed and implemented in August of 2022. This was after the close of FY22. Therefore, the process had no bearing on the FY22 SFA audit. We believe the effects of the new process will be reflected in the FY23 SFA audit. To recap the corrective action plan from 2021-001: Training with the National Student Clearinghouse (NSC) online reporting system was implemented. A consequence of the training was that the Associate Director of Institutional Research (ADIR) acquired the necessary knowledge of how to manually change program enrollment dates in the NSC online system to correspond to the University?s internal records. The ADIR continues to adhere to the master calendar for reporting to ensure timeliness. Name(s) of the contact person(s) responsible for corrective action: Lisa Stone, Director of Financial Aid, Eric Tompkins, Associate Director of Institutional Research and Jeff Phillips, AVP of Institutional Effectiveness. Planned completion date for corrective action plan: Fall 2022
View Audit 56907
Finding 61746 (2022-001)
Significant Deficiency 2022
Nebraska Pediatric Practice, Inc.
NE
Questioned Costs Period of Performance Reporting
Finding 2022-001: Reporting Recommendation: Nebraska Pediatric Practice should strengthen their system of internal controls around the review of HRSA guidance to ensure that all reporting is consistent with requirements and instructions as provided by regulatory agencies. Views of Responsible Offi...
Finding 2022-001: Reporting Recommendation: Nebraska Pediatric Practice should strengthen their system of internal controls around the review of HRSA guidance to ensure that all reporting is consistent with requirements and instructions as provided by regulatory agencies. Views of Responsible Officials: Management agrees with the finding. Although reported in the incorrect quarter, the Entity did incur expenses in excess of the amount of ARPA funds received. In addition, the Entity also suffered lost revenues in excess of the ARPA funds received. Management will refine its review process of HRSA guidance and data entry into the portal to ensure appropriate designation between reporting periods. Nebraska Pediatric Practice, Inc. Corrective Action Plan: Management inadvertently reported expenses in the incorrect quarter of the Period 4 report submission. Although reported incorrectly, reported expenses were still above the total ARPA payments received. For future reporting, management will reinforce the reporting of activities in the proper quarter prior to submission. Completion Date: Completed Contact Person: Mindy Stetson 402-955-6765
View Audit 54209
Finding 61744 (2022-004)
Material Weakness 2022
Housing Authority of the City of New Britain
CT
Questioned Costs Procurement, Suspension & Debarment § 200.67 § 200.88
2022-004 Procurements, Suspension and Debarment Material Weakness/Material Non-compliance For any amounts above the Petty Cash ceiling, but not exceeding $250,000 in accordance with revisions to 2CFR 200.67 and 2 CFR 200.88, the NBHA may use small purchase procedures. Under small purchase procedures...
2022-004 Procurements, Suspension and Debarment Material Weakness/Material Non-compliance For any amounts above the Petty Cash ceiling, but not exceeding $250,000 in accordance with revisions to 2CFR 200.67 and 2 CFR 200.88, the NBHA may use small purchase procedures. Under small purchase procedures, the NBHA shall obtain a reasonable number of quotes (preferably three); however, for purchases of less than $10,000, per NDAA Section 806 also known as Micro Purchases, only one quote is required provided the quote is reasonable. Auditee?s Response and Planned Corrective Action: The two vendors identified were for T & T Complete Landscaping, LLC and One Stop Electronics. T&T Complete Landscaping: The total of $187,285 paid to the vendor consisted of three separate projects: REAC preparedness: $27,300 Asphalt paving: $68,500 General Landscaping (grass/brush) $91,485 While individual quotes were procured via meetings or phone calls, the NBHA cannot produce the alternative notes to document. One stop electronics: There were 9 procurements for a total of $53,422 paid to the vendor for appliances. Due to supply chain issues, availability in addition to price varied across major retailers of appliances. The logistics clerk called each major vendor to procure the necessary quantity and best price on each occasion, but did not retain record of competitive prices. Other vendors included Home Depot, Lowes and HD supply. NBHA will maintain a file of phone quotes for future documentation. NBHA will implement sufficient policies and procedures which provides for compliance with the Procurement, Suspension, and Debarment requirements of the Uniform Guidance. Planned Implementation Date of Corrective Action: Immediate Person Responsible for Corrective Action: Director of Operations, Logistics Clerk, Director of Finance - (860)225-3534
View Audit 50410 Questioned Costs: $1
Finding 61743 (2022-002)
Material Weakness 2022
Housing Authority of the City of New Britain
CT
HUD Housing Programs Questioned Costs Eligibility
2022-002 Eligibility Material Weakness/Material Non-compliance From our sample of 40 recertification actions in the Public Housing Program, we identified 8 instances of missing verifications or the instances where verifications obtained did not agree to amounts reported on the form 50058. Auditee?s ...
2022-002 Eligibility Material Weakness/Material Non-compliance From our sample of 40 recertification actions in the Public Housing Program, we identified 8 instances of missing verifications or the instances where verifications obtained did not agree to amounts reported on the form 50058. Auditee?s Response and Planned Corrective Action: The 4 files were all from one AMP (Oval Grove) which experienced turnover of the Property Manager, Occupancy Specialist and even the Director of Public Housing during the audit period. Positions were termed for cause. The new Director of Public Housing was hired November of 2022. A new Property Manager and Occupancy Specialist were hired in June of 2023. The authority has budgeted and will be hiring a compliance person for tenant who will audit tenant files and wait list. NBHA will review and strengthen policies and procedures to ensure all proper documentation and annul recertifications are maintained in all tenant files to document edibility. Planned Implementation Date of Corrective Action: Underway in 2023, compliance person to be hired in 2024 Person Responsible for Corrective Action: Director of Public Housing, (860)225-3534
View Audit 50410
Upper Manhattan Empowerment Zone Development Corporation
NY
Questioned Costs Period of Performance
See Corrective Action Plan
See Corrective Action Plan
View Audit 58597
Finding 61697 (2022-005)
Significant Deficiency 2022
City of Columbia, Missouri
MO
Questioned Costs Reporting Significant Deficiency
Corrective Action Plan (Unaudited): Management will create the proper processes and procedures to ensure grants are managed appropriately according to their contracts. Management identified on March 2, 2023 that the Grant Administrator will be the primary contact for all grant related activity, to w...
Corrective Action Plan (Unaudited): Management will create the proper processes and procedures to ensure grants are managed appropriately according to their contracts. Management identified on March 2, 2023 that the Grant Administrator will be the primary contact for all grant related activity, to work closely with each division that receives grant revenue in order to review documentation and ensure timely filings. Contact Person: Matthew Lue, Director of Finance Anticipated Completion Date: This will be accomplished for the fiscal year 2023 year-end.
View Audit 57136
Finding 61694 (2022-001)
Significant Deficiency 2022
Yancey County, North Carolina
NC
Allowable Costs / Cost Principles Eligibility Significant Deficiency § 200.303
Finding: 2022-001 Name of contact person: Rick Tipton, DSS Director Corrective Action: Medicaid Programs Supervisor at Yancey DSS oversees the second party review process. Second party reviews are conducted by supervisors and lead workers on Adult Medicaid and Family & Children?s Medicaid cases on a...
Finding: 2022-001 Name of contact person: Rick Tipton, DSS Director Corrective Action: Medicaid Programs Supervisor at Yancey DSS oversees the second party review process. Second party reviews are conducted by supervisors and lead workers on Adult Medicaid and Family & Children?s Medicaid cases on a quarterly basis in accordance with policy. The date of review, program type, and any issues found are documented on the DHB-7078 form, which is subsequently attached on the case in NC FAST. Quarterly training is conducted to address any identified issues and is documented. Yancey DSS will begin keeping a spreadsheet with a list of the cases on which second party reviews are conducted beginning July 1, 2022 and going forward. This will further demonstrate the agency?s compliance with the second party review requirement. The spreadsheet will be completed with cases that have been reviewed July 2022 through February 2023 for FY 2022-23 by March 6, 2023. Cases will be added as reviews are completed each quarter. Proposed Completion Date: March 6, 2023
View Audit 57134
Finding 61687 (2022-002)
Significant Deficiency 2022
Cutten School District
CA
Questioned Costs School Nutrition Programs Cash Management
FINDING 2022-002: CHILD NUTRITION PROGRAM - MEAL COUNTS (CODE 30000) Name of contact person: Becky MacQuarrie Corrective Action: The District will ensure the computations in our excel forms are correct and accurate. One site secretary will be in charge of creating and tallying the meal count exc...
FINDING 2022-002: CHILD NUTRITION PROGRAM - MEAL COUNTS (CODE 30000) Name of contact person: Becky MacQuarrie Corrective Action: The District will ensure the computations in our excel forms are correct and accurate. One site secretary will be in charge of creating and tallying the meal count excel document, and the second site secretary will ensure the numbers are accurate when entered into the CNIPS platform. Proposed Completion Date: March 8, 2023, immediately
View Audit 57062 Questioned Costs: $1
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