2022-004 Procurements, Suspension and Debarment Material Weakness/Material Non-compliance For any amounts above the Petty Cash ceiling, but not exceeding $250,000 in accordance with revisions to 2CFR 200.67 and 2 CFR 200.88, the NBHA may use small purchase procedures. Under small purchase procedures, the NBHA shall obtain a reasonable number of quotes (preferably three); however, for purchases of less than $10,000, per NDAA Section 806 also known as Micro Purchases, only one quote is required provided the quote is reasonable. Auditee?s Response and Planned Corrective Action: The two vendors identified were for T & T Complete Landscaping, LLC and One Stop Electronics. T&T Complete Landscaping: The total of $187,285 paid to the vendor consisted of three separate projects: REAC preparedness: $27,300 Asphalt paving: $68,500 General Landscaping (grass/brush) $91,485 While individual quotes were procured via meetings or phone calls, the NBHA cannot produce the alternative notes to document. One stop electronics: There were 9 procurements for a total of $53,422 paid to the vendor for appliances. Due to supply chain issues, availability in addition to price varied across major retailers of appliances. The logistics clerk called each major vendor to procure the necessary quantity and best price on each occasion, but did not retain record of competitive prices. Other vendors included Home Depot, Lowes and HD supply. NBHA will maintain a file of phone quotes for future documentation. NBHA will implement sufficient policies and procedures which provides for compliance with the Procurement, Suspension, and Debarment requirements of the Uniform Guidance. Planned Implementation Date of Corrective Action: Immediate Person Responsible for Corrective Action: Director of Operations, Logistics Clerk, Director of Finance - (860)225-3534