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Corrective Action Plans

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Finding 513907 (2024-001)
Material Weakness 2024
Bridgeport Public Schools
NE
Questioned Costs Internal Control / Segregation of Duties
Recommendation: The cost of additional personnel to properly segregate accounting and financial responsibilities would appear to outweigh the benefits received. However, the management and Board of Education should constantly be aware of the possibility that errors or fraud could occur and continu...
Recommendation: The cost of additional personnel to properly segregate accounting and financial responsibilities would appear to outweigh the benefits received. However, the management and Board of Education should constantly be aware of the possibility that errors or fraud could occur and continue current practices mitigating these possibilities, and examine and implement other mitigating controls when appropriate. Action Taken: The District has assessed the benefits and costs associated with proper segregation of duties for the District and has determined that costs would outweigh benefits received. The District understands the inherent risks associated with improper segregation of accounting functions. Management has communicated the need for transactions to be well supported by documentation as well as seeking appropriate authorization when appropriate. The District requires monthly reporting to the Board of Education for all disbursements to ensure transactions are proper and potential errors and irregularities are identified on a timely basis. The District will continue to review accounting procedures and processes to further mitigate this internal control deficiency whenever possible and feasible.
View Audit 332122
Union University
TN
Student Financial Aid Questioned Costs Matching / Level of Effort / Earmarking
Return of Title IV Funds for Failure to Begin Attendance Planned Corrective Action: Management agrees with the auditors' comments, and the following actions will be taken to ensure compliance with Return of Title IV Funds for Failure to Begin Attendance. • The University’s Title IV Aid Committee con...
Return of Title IV Funds for Failure to Begin Attendance Planned Corrective Action: Management agrees with the auditors' comments, and the following actions will be taken to ensure compliance with Return of Title IV Funds for Failure to Begin Attendance. • The University’s Title IV Aid Committee convened on November 18, 2024, to address strategies for ensuring that appropriate documentation related to the unofficial withdrawal process is accurately collected by the Student Financial Aid Office. • To enhance the process, in addition to contacting professors via email for all students receiving zero credits in a term, two additional fields will be incorporated into the university's grading system. These fields will enable professors to indicate whether a student never attended the course and to record the last date of attendance. Amount Returned to the United States Department of Education: $5,071 • $5,071 was returned for the questioned student identified during the audit on November 20, 2024. It was determined that the student never started the course, and the entire amount of the loan was returned. Person Responsible for Corrective Action Plan: Colby Benefield, Director of Student Financial Aid Anticipated Date of Completion: January 01, 2025
View Audit 332071 Questioned Costs: $1
Finding 513880 (2024-001)
Significant Deficiency 2024
Housing Authority of Kansas City Kansas
RI
HUD Housing Programs Questioned Costs Special Tests & Provisions
2024-001 - Public Housing Waiting List Auditee’s Response and Planned Corrective Action We acknowledge that this issue arose due to a software problem. To enhance our document management, we are taking the following steps: implementing regular system maintenance and updates, providing enhanced sta...
2024-001 - Public Housing Waiting List Auditee’s Response and Planned Corrective Action We acknowledge that this issue arose due to a software problem. To enhance our document management, we are taking the following steps: implementing regular system maintenance and updates, providing enhanced staff training, and establishing a backup procedure for critical documents. Planned Implementation Date of Corrective Action: April 1, 2024 Person Responsible for Corrective Action: Johnella Miller, Resident Selector
View Audit 331937
Shakopee Supportive Housing, Inc.
MN
Questioned Costs HUD Housing Programs
Shakopee Supportive Housing, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2024: Name and address of independent public accounting firm: Baker Meinz & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: June 30, 2024 The f...
Shakopee Supportive Housing, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2024: Name and address of independent public accounting firm: Baker Meinz & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: June 30, 2024 The findings from the June 30, 2024 schedule of findings and questioned costs is discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT - None; FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2024-001: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 Condition: One of the tenant files tested contained a mathematical error in computing household income in the process of computing the tenant share of monthly rent. Recommendation: The Project should recompute the HUD subsidy and tenant rent for this tenant and adjust a future monthly billing. Project managers should be aware of the importance of computing the tenant's household income correctly. Action taken: The Project agrees with the finding. Tenant rent was recomputed in August 2024 and management adjusted the September 2024 HUD billing. If the Department of Housing and Urban Development has questions regarding these plans, please call Ling Han at 651-757-3038.
View Audit 331892 Questioned Costs: $1
Finding 513874 (2024-003)
Material Weakness 2024
Attica Consolidated School Corporation
IN
Allowable Costs / Cost Principles Internal Control / Segregation of Duties Questioned Costs § 200.303
Finding 2024-003 – Education Stabilization Fund – Activities Allowed or Unallowed, Allowable Costs/Cost Principles Context: Two vouchers, in a sample of twenty-one vouchers selected for testing, were for an unallowable activity and unallowable costs. The vouchers related to transportation for studen...
Finding 2024-003 – Education Stabilization Fund – Activities Allowed or Unallowed, Allowable Costs/Cost Principles Context: Two vouchers, in a sample of twenty-one vouchers selected for testing, were for an unallowable activity and unallowable costs. The vouchers related to transportation for students to Kings Island as an incentive for students who demonstrated that they were proficient in workplace skills such as attendance, emotion management, and other soft skills. The two Kings Island vouchers tested were the only Kings Island vouchers in the population. Contact Person Responsible for Corrective Action: Dr. Matthew Williams Contact Phone Number: 765-762-7000 Views of Responsible Official: We concur with the finding. Description of Corrective Action Plan: Since the money utilized came from a federal fund that is no longer available, this will not occur again. However, if a similar fund were to become available in the future, the superintendent will have the final review of how the funds are being spent. This will help avoid a similar situation to the one that is outlined in this finding. Anticipated Completion Date: 12/9/24
View Audit 331891 Questioned Costs: $1
Dickinson Senior Housing, Inc.
MN
Questioned Costs
Dickinson Senior Housing, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2024: Name and address of independent public accounting firm: Baker Meinz & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: June 30, 2024 The find...
Dickinson Senior Housing, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2024: Name and address of independent public accounting firm: Baker Meinz & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: June 30, 2024 The finding from the June 30, 2024 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT - None, FINDINGS - FEDERAL AWARD PROGRAMS AUDIT- DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2024-001: SECTION 202, ASSISTANCE LISTING NUMBER 14.157 Condition: In 1 of 25 cash disbursements tested, the Project paid the expense of another project under common management. Recommendation: The Project should carefully review invoices before payment to make sure it only pays the proper amount. Action taken: The Project agrees with the finding. The accounts payable staff will be reminded to be careful when entering invoices for payment. The finding was corrected in July 2024. If the Department of Housing and Urban Development has questions regarding these plans, please call Ling Han at 651-757-3038.
View Audit 331889 Questioned Costs: $1
Asi - Bozeman, Inc.
MN
Questioned Costs HUD Housing Programs
ASI Bozeman, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2024: Name and address of independent public accounting firm: Baker Meinz & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: June 30, 2024 The findings from the...
ASI Bozeman, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2024: Name and address of independent public accounting firm: Baker Meinz & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: June 30, 2024 The findings from the June 30, 2024 schedule of findings and questioned costs is discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT - None; FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2024-001: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 Condition: One of the tenant files tested contained a mathematical error in computing household income in the process of computing the tenant share of monthly rent. Recommendation: The Project should recompute the HUD subsidy and tenant rent for this tenant and adjust a future monthly billing. Project managers should be aware of the importance of computing the tenant's household income correctly. Action taken: The Project agrees with the finding. Tenant rent was recomputed in August 2024 and will be corrected on the October 2024 HAP voucher. If the Department of Housing and Urban Development has questions regarding these plans, please call Ling Han at 651-757-3038.
View Audit 331888 Questioned Costs: $1
Asi - Anoka County, Inc.
MN
HUD Housing Programs Questioned Costs
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ASI Anoka County, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2024. Name and address of independent public accounting firm: Baker Meinz & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 ...
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ASI Anoka County, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2024. Name and address of independent public accounting firm: Baker Meinz & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit period: June 30, 2024 The finding from the June 30, 2024 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT - None, FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2024-001: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 The Project overpaid management fees to the management company. Recommendation: The management company should repay the $246 to the Project. Action Taken: The Project agrees with the finding. The management company will repay the overpaid management fees as soon as possible. If the Department of Housing and Urban Development has questions regarding this plan, please call Ling Han at 651-757-3038.
View Audit 331887 Questioned Costs: $1
Albert Lea Senior Housing, Inc.
MN
Questioned Costs HUD Housing Programs
Albert Lea Senior Housing, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2024: Name and address of independent public accounting firm: Baker Meinz & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: June 30, 2024 The fin...
Albert Lea Senior Housing, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2024: Name and address of independent public accounting firm: Baker Meinz & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: June 30, 2024 The finding from the June 30, 2024 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT - None, FINDINGS - FEDERAL AWARD PROGRAMS AUDIT- DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2024-001: SECTION 202, ASSISTANCE LISTING NUMBER 14.157 Condition: In one of the two months tested, the report for establishing net income was not submitted to HUD. Recommendation: The Project should ensure all monthly net income reports are being filed. Action taken: The Project agrees with the finding. The affiliate accountants will be reminded that the report for establishing net income needs to be filed monthly. If the Department of Housing and Urban Development has questions regarding these plans, please call Ling Han at 651-757-3038.
View Audit 331884
Arlington Baptist University
CO
Eligibility Questioned Costs
Disbursements to Ineligible Students Planned Corrective Action: The new SIS has been additional filters added that will have two data points to confirm student enrollment before processing disbursements. New packaging and disbursement rules are being added to ensure that this data is captured earli...
Disbursements to Ineligible Students Planned Corrective Action: The new SIS has been additional filters added that will have two data points to confirm student enrollment before processing disbursements. New packaging and disbursement rules are being added to ensure that this data is captured earlier in the disbursement process. This will be used when packaging for 2025-2026 academic year. Person Responsible for Corrective Action Plan: Stephanie Castillo, Director of Financial Aid Anticipated Date of Completion: Fall 2025
View Audit 331877
Finding 513861 (2024-003)
Significant Deficiency 2024
Arlington Baptist University
CO
Questioned Costs Student Financial Aid Allowable Costs / Cost Principles
Lack of Documentation of Exit Counseling Planned Corrective Action: Current SIS is set to trigger the Exit Counseling to all students that are coded anything other than E (Enrolled). The Registrar updates all student files with any enrollment changes triggering the email to go to the student. The FA...
Lack of Documentation of Exit Counseling Planned Corrective Action: Current SIS is set to trigger the Exit Counseling to all students that are coded anything other than E (Enrolled). The Registrar updates all student files with any enrollment changes triggering the email to go to the student. The FA Director will run a report in the middle of each term to pick up any students that may have been missed by the Registrar. Person Responsible for Corrective Action Plan: Stephanie Castillo, Director of Financial Aid Anticipated Date of Completion: Fall 2024
View Audit 331877
Finding 513859 (2024-002)
Significant Deficiency 2024
Arlington Baptist University
CO
Questioned Costs Student Financial Aid Significant Deficiency
Return of Title IV (R2T4) Calculations Planned Corrective Action: Calander was set using prior year information it was not until notification in April 2024 from the DOE Audit Resolution Group that the error was made known to Financial Aid Director. Prior year R2T4 was handled by 3rd party vendor. T...
Return of Title IV (R2T4) Calculations Planned Corrective Action: Calander was set using prior year information it was not until notification in April 2024 from the DOE Audit Resolution Group that the error was made known to Financial Aid Director. Prior year R2T4 was handled by 3rd party vendor. The calendar for 2023-2024 was updated immediately and all calculations were processed and adjustments made. The ABU director has now taken NASFAA R2T4 Specialist training and is in charge of updating and maintaining the calendar. Person Responsible for Corrective Action Plan: Stephanie Castillo, Director of Financial Aid Anticipated Date of Completion: Fall 2024
View Audit 331877 Questioned Costs: $1
Second Step, Inc.
MD
Questioned Costs Reporting Internal Control / Segregation of Duties
Auditee agrees with the finding and has made an additional deposit of $200 to the security deposit bank account on August 19, 2024, in order to fund the shortfall and has established a system in order to properly fund the account going forward. No further action is required.
Auditee agrees with the finding and has made an additional deposit of $200 to the security deposit bank account on August 19, 2024, in order to fund the shortfall and has established a system in order to properly fund the account going forward. No further action is required.
View Audit 331863
Independent School District No. 2190, Yellow Medicine East
MN
Procurement, Suspension & Debarment Questioned Costs
Auditor Recommendation We recommend that the District adopt a written procurement policy to ensure that the federal program compliance requirements are being followed. Corrective Action Plan (CAP) 1. Explanation of Disagreement with Audit Finding There is no disagreement with the audit finding. 2. ...
Auditor Recommendation We recommend that the District adopt a written procurement policy to ensure that the federal program compliance requirements are being followed. Corrective Action Plan (CAP) 1. Explanation of Disagreement with Audit Finding There is no disagreement with the audit finding. 2. Action Planned in Response to Finding Rich Schneider (Superintendent) ensured the adoption of a written procurement policy on November 13, 2023, to ensure that the federal program compliance requirements are being followed. 3. Official Responsible for Ensuring CAP Rich Schneider was the official responsible for ensuring corrective action of the deficiency. 4. Planned Completion Date for CAP This plan was implemented on November 13, 2023. 5. Plan to Monitor Completion of CAP Rich Schneider monitored this plan.
View Audit 331860
Finding 513850 (2024-003)
Material Weakness 2024
Independent School District No. 2190, Yellow Medicine East
MN
Procurement, Suspension & Debarment Internal Control / Segregation of Duties Questioned Costs
Auditor Recommendation We recommend that the District establish appropriate controls to ensure compliance in regard to the compliance requirements of federal programs. Corrective Action Plan (CAP) 1. Explanation of Disagreement with Audit Finding There is no disagreement with the audit finding. 2. A...
Auditor Recommendation We recommend that the District establish appropriate controls to ensure compliance in regard to the compliance requirements of federal programs. Corrective Action Plan (CAP) 1. Explanation of Disagreement with Audit Finding There is no disagreement with the audit finding. 2. Action Planned in Response to Finding Rich Schneider (Superintendent) will ensure the establishment of appropriate controls to ensure compliance in regard to federal program compliance requirements. 3. Official Responsible for Ensuring CAP Rich Schneider is the official responsible for ensuring corrective action of the deficiency. 4. Planned Completion Date for CAP This plan will be implemented immediately. 5. Plan to Monitor Completion of CAP Rich Schneider will be monitoring this plan.
View Audit 331860
Finding 513848 (2024-002)
Material Weakness 2024
Department of Transportation - Airports Division, State of Hawaii
HI
Matching / Level of Effort / Earmarking Questioned Costs Subrecipient Monitoring
Finding Number: 2024-002 Condition: During the audit, it was determined that there is no control function in place by the Airports staff to ensure that wage rate compliance with weekly certified payrolls is occurring. Planned Corrective Action: N/A - corrective action detailed above was implemented ...
Finding Number: 2024-002 Condition: During the audit, it was determined that there is no control function in place by the Airports staff to ensure that wage rate compliance with weekly certified payrolls is occurring. Planned Corrective Action: N/A - corrective action detailed above was implemented during February 2024 in full. Contact person responsible for corrective action: Karen Honda, Fiscal Management Officer Anticipated Completion Date: February 1, 2024
View Audit 331853
Mills Center Apartments, Inc.
AR
Questioned Costs HUD Housing Programs Reporting
Corrective Action Plan September 20, 2024 Intrepid Management, Inc. 212 S Main Street Malvern, AR 72104 INTREPID MANAGEMENT Mills Center Apartments, Inc., HUD Projed No. 082-HD040-NP-L8 respectfully submits the following corrective action plan for the year ended June 30, 2024. Auditing Firm: Fleet F...
Corrective Action Plan September 20, 2024 Intrepid Management, Inc. 212 S Main Street Malvern, AR 72104 INTREPID MANAGEMENT Mills Center Apartments, Inc., HUD Projed No. 082-HD040-NP-L8 respectfully submits the following corrective action plan for the year ended June 30, 2024. Auditing Firm: Fleet Firm 759 Tealwood Lane Cordova, TN 38018 Audit Period: 07/01/2023 Through 06130/2024 The findings from the 06/30/2024 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Findings and Questioned Costs - Financial Statement Audit None Findings and Questioned Costs - Major Federal Award Programs AuditU.S. Department of Housing & Urban Development Finding 2024-001 - Reserve for Replacements, Federal Asset Listing Number 14.181 Finding Resolution Status - Unresolved Information on Universe Population Size - NIA Sample Size Information - NIA Identification of Repeat Finding and Finding Reference Number - NIA Criteria - HUD requires monthly deposits to be made to the replacement reserve account on a timely basis. Statement of Condition - The replacement reserve account is underfunded in the amount of $23,525 for the year ended June 30, 2024. Cause - In November 2023, the required Reserve for Replacement deposit was changed to be $4,705. The present cash flow of the property does not support this increase. Effed or Potential Effect - The Organization's replacement reserve account is underfunded $23,525 at year end. Auditor Non-Compliance Code - N - Reserve for Replacements Deposits Questioned Costs - Zero Reporting views of Responsible Officials - Agrees with finding. Management expeds an additional rent increase in November 2024 that will allow the property to catch up on the required deposits. Recommendation - Deposit shortage should be funded as soon as possible. Auditor's Summary of the Auditee's Comments on the findings and Recommendations - The auditee's comments appear to be accurate and consistent with the auditor finding. Response indicator -Agree Completion date - June 30, 2025 Response - Shortage will be funded prior to June 30, 2025. If you have any questions or concerns, please do not hesitate to contad our office.
View Audit 331844
Kay Goss Apartments, Inc.
AR
Questioned Costs HUD Housing Programs Reporting
Reporting views of Responsible Officials – agrees with finding. Recommendation - Deposit shortage should be funded as soon as possible. Auditor’s Summary of the Auditee’s Comments on the findings and Recommendations – The auditee’s comments appear to be accurate and consistent with the auditor findi...
Reporting views of Responsible Officials – agrees with finding. Recommendation - Deposit shortage should be funded as soon as possible. Auditor’s Summary of the Auditee’s Comments on the findings and Recommendations – The auditee’s comments appear to be accurate and consistent with the auditor finding. Response indicator – Agree Completion date - 6/30/2025 Response - Shortage will be funded prior to June 30, 2025.
View Audit 331842
Finding 513837 (2024-001)
Significant Deficiency 2024
Logan City School District
UT
Questioned Costs Special Tests & Provisions Matching / Level of Effort / Earmarking § 200.326
2024‐001 Special Tests and Provision – Wage Rate Requirements Person Responsible for Corrective Action: Jeff Barben, Business Administrator Correction Action Planned: The District will review, update and train staff on the processes and internal controls related to construction contracts to ensure c...
2024‐001 Special Tests and Provision – Wage Rate Requirements Person Responsible for Corrective Action: Jeff Barben, Business Administrator Correction Action Planned: The District will review, update and train staff on the processes and internal controls related to construction contracts to ensure compliance with the Wage Rate Requirements as published in 29 CFR Part 5, Labor Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted Construction when applicable. Anticipate Completion Date: November 30, 2024
View Audit 331816
Finding 513831 (2024-001)
Significant Deficiency 2024
Doane University
NE
Questioned Costs Student Financial Aid Subrecipient Monitoring
To address this finding, we will implement a documented system of controls for all Title IV refund calculations. This will include: Each R2T4 calculation will undergo a documented review by a secondary individual. This review will be recorded via either a signature and date on the worksheet or an em...
To address this finding, we will implement a documented system of controls for all Title IV refund calculations. This will include: Each R2T4 calculation will undergo a documented review by a secondary individual. This review will be recorded via either a signature and date on the worksheet or an email confirmation. Name(s) of Contact Person(s) Responsible for Corrective Action: Federico Peña Jr. (Fred), Financial Aid Director Anticipated Completion Date: November 6, 2024
View Audit 331806
Finding 513819 (2024-003)
Significant Deficiency 2024
Owen-Withee School District
WI
Internal Control / Segregation of Duties Questioned Costs HUD Housing Programs
Recommendation: We recommend that the District review its internal controls and implement a procedure to ensure all reports required under the grant have a designated reviewer that is distinct from the individual responsible for preparing. Explanation of disagreement with audit finding: There is no ...
Recommendation: We recommend that the District review its internal controls and implement a procedure to ensure all reports required under the grant have a designated reviewer that is distinct from the individual responsible for preparing. Explanation of disagreement with audit finding: There is no disagreement with this finding. Action planned/taken in response to finding: The preparer is the bookkeeper and when she submits the claim she then needs to have approval from the superintendent to approve the claim to DPI. This way there are two eyes on the claim to see if the items that are claimed are accurate with the grants qualifications. Name(s) of the contact person(s) responsible for corrective action: Stacy Rasmussen Planned completion date for corrective action plan: 11/30/2024
View Audit 331785
Finding 513811 (2024-001)
Significant Deficiency 2024
Bismarck Public School District No. 1
ND
Questioned Costs Cash Management Eligibility
Contact Person Darin Scherr, Business and Operations Manager Corrective Action Plan The District agrees with the finding as presented. The child nutrition department will ensure both that the months are closed out in our software system so that data does not change after the fact and that original m...
Contact Person Darin Scherr, Business and Operations Manager Corrective Action Plan The District agrees with the finding as presented. The child nutrition department will ensure both that the months are closed out in our software system so that data does not change after the fact and that original meal count reports ran from the system that match the claims filed with ND DPI are kept on file for the required time period. Corrective action has already taken place on a go forward basis starting when this was identified during audit testing. Completion Date Immediately
View Audit 331783
Finding 513810 (2024-001)
Material Weakness 2024
City of Grosse Pointe Farms, Michigan
MI
Questioned Costs Subrecipient Monitoring Material Weakness § 200.303
Finding Number: 2024-001 Condition: There is no evidence of review of reports submitted to the funding agency. Planned Corrective Action: The City of Grosse Pointe Farms has hired additional staff in the accounting department that will complete review of reports prior to submission to the funding ag...
Finding Number: 2024-001 Condition: There is no evidence of review of reports submitted to the funding agency. Planned Corrective Action: The City of Grosse Pointe Farms has hired additional staff in the accounting department that will complete review of reports prior to submission to the funding agency. Contact person responsible for corrective action: Tim Rowland, Finance Director Anticipated Completion Date: 09/03/2024
View Audit 331782
Finding 513807 (2024-002)
Material Weakness 2024
Hydaburg City School District
AK
Questioned Costs Allowable Costs / Cost Principles § 200.400
Finding 2024-002 Lack of Internal Control / Noncompliance over Activities Allowed or Unallowed and Allowable Costs/Cost Principles Name of Contact: Elena Begojevic, Business Manager Corrective Action Plan: Management will ensure that the system of internal controls over cash disbursements is desi...
Finding 2024-002 Lack of Internal Control / Noncompliance over Activities Allowed or Unallowed and Allowable Costs/Cost Principles Name of Contact: Elena Begojevic, Business Manager Corrective Action Plan: Management will ensure that the system of internal controls over cash disbursements is designed appropriately and operates effectively to ensure all transactions are coded, reviewed, and approved before payment is made. The Business manager and the Superintendent will conduct a review of claims to determine whether they are proper and valid charges. Once reviewed, all transactions will be authorized. DocuSign will be used for electronic signature approval. The accounts payable clerk will ensure that all transactions include copies of receipts for the goods or services purchased. Finally, the Finance department will work with the program directors to ensure that expenses are coded accurately and within a reasonable timeframe to allow for timely submission of grant reports. Proposed Completion Date: Fiscal Year 2025
View Audit 331759 Questioned Costs: $1
Finding 513797 (2024-004)
Significant Deficiency 2024
School of Excellence in Education
TX
Questioned Costs Cash Management Reporting
No. 2024-004 Subject: Reporting - Significant deficiency in internal control over compliance Name of Contact Person: Ingmar Berg, CFO Phone Number: (480) 270-5438 x1091 Anticipated Completion Date: June 30, 2025 Corrective Action: Management will implement internal controls related to documentation ...
No. 2024-004 Subject: Reporting - Significant deficiency in internal control over compliance Name of Contact Person: Ingmar Berg, CFO Phone Number: (480) 270-5438 x1091 Anticipated Completion Date: June 30, 2025 Corrective Action: Management will implement internal controls related to documentation of approval for all monthly NSLP claims for reimbursement prior to submission. We will establish a formalized procedure to ensure that all monthly claims for reimbursement undergo documented management review and approval before submission. This procedure will clearly define the review process and designate responsible personnel for each step to maintain accountability. All reviewed and approved claims will be accompanied by signed documentation as evidence of compliance. All Food Service personnel involved in the reimbursement submission process will receive training on the new procedure to ensure understanding and adherence to the documentation requirements.
View Audit 331756
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