Finding 513880 (2024-001)

2024-001 – SPECIAL TESTS AND PROVISIONS: PUBLIC HOUSING WAITING LIST Other Matter/Significant Deficiency U.S. Department of Housing and Urban Development CFDA #: 14.850 – Public and Indian Housing Program CRITERIA The PHA must establish and adopt written policies for admission of tenants. The PHA tenant selection policies must include requirements for applications and waiting lists, description of the policies for selection of applicants from the waiting lists, and policies for verification and documentation of information relevant to acceptance or rejections of an applicant (24 CFR sections 960.202 through 960.206). CONDITION The Authority was not able to provide documentation of the tenant selection from the waiting list in 5 of the 25 files selected for testing. CAUSE There was an issue with the Authority’s software causing the failure of the documentation to be retained for the waiting list selections. EFFECT We could not determine if tenants were appropriately selected from the waiting list. QUESTIONED COSTS None identified. CONTEXT We selected a sample of 25 from a population of 232. This was not a statistically valid sample. REPEAT FINDING Not a repeat finding. REPEAT FINDING Not a repeat finding. RECOMMENDATION We recommend the Authority ensure their software is retaining required tenant file documentation. AUDITEE’S RESPONSE AND PLANNED CORRECTIVE ACTION See Corrective Action Plan.