2023-003 Cash Management
Program Health Care for the Homeless
Name of Contact Person
Kelly Wessels, Executive Director
Corrective Action Plan
• CAPNC moved from an archaic, unsupported software system to Sage Intaact. This software provides the ability to modernize and deploy the levels of internal...
2023-003 Cash Management
Program Health Care for the Homeless
Name of Contact Person
Kelly Wessels, Executive Director
Corrective Action Plan
• CAPNC moved from an archaic, unsupported software system to Sage Intaact. This software provides the ability to modernize and deploy the levels of internal controls missing from previous fiscal personnel oversight and technical capability.
o All fiscal transactions are entered into Sage, and all backup is uploaded at the time of requested transaction.
o This is then sent to the Approver, who then reviews for reasonable, allocable and allowable costs.
o Payment requests cannot be submitted and forwarded electronically if the backup is not uploaded and the requestor electronically initials that they did so. Approvers are assigned in work flows and transactions are reviewed by Supervisor, Fiscal Department personal
o Reimbursement requests are reviewed at program level, compliance officer level and fiscal and presented to Executive Director to review with backup before submitted for reimbursement. Sage houses all backup receipts etc.
o All journal entries have time stamps in software and identify who/when the entry occurred and a field is provided to explain the “why”, with reference(s).
• Current staff have trained under Sage Intaact and Wipfli consultants to properly track A/P, A/R, payroll and grant management to ensure the integrity of data entry and compliance is observed. Board membership have access to accounting software through Board portal for further oversight.
• Wipfli Consulting is providing technical assistance over a 10 month period to develop/deploy updated policies and procedures for fiscal area, in accordance with Uniform Guidance. Curriculum includes:
o Internal controls
o Allowable compensation and employee benefits
o Cost allocation methods
o Governing body financial responsibilities
o Budgeting
o Financial reporting
o Financial management systems
o Documentation and record retention
o Financial policies and procedures
o Allowable costs
• All administrative leadership staff received, and will continue to receive annually, fiscal oversight training including but not limited to, Uniform Guidance training, grants management and compliance training. Allocations are reviewed regularly by leadership team to ensure that we have appropriate methodology and that we are consistent with grant expectations and regulations.
Proposed Completion Date
June 30, 2024