Audit 295992

2023-002 Timely Reporting to NSLDS Federal Agency: U.S. Department of Education 84.063 Federal Pell Grant Program 84.268 Federal Direct Student Loans Criteria – Per 34 CFR 685.309(b), the College must report any changes in student status within 30 days of the change or within its next regularly scheduled update within the next 60 days. During Spring of 2023, the College did not meet their regular 60-day schedule of reporting. Condition – The College transmits their records via the National Student Clearinghouse (NSC) based on the established schedule set by NSC. There was a gap of more than 60 days between reporting for the January term and the Spring term. Questioned Costs – N/A. Effect – The College’s delay in reporting could have resulted in withdrawn students not being reported timely. Perspective Information – The College relies on the schedule provided by NSC to send their reporting files to meet the requirements. Cause – The schedule for reporting for the previous spring semester of 2022 was modified due to a change in the calendar due to COVID. That change in 2022 was not updated by NSC for 2023, and the College was relying on the schedule from NSC which had incorrect information. Recommendation – We recommend that the College work with NSC to correct the schedule and review each year to ensure they will meet their reporting deadlines.

2023-003 PELL Calculation Federal Agency: U.S. Department of Education 84.063 Federal Pell Grant Program Criteria – Per 34 CFR 690.63(b), Pell awards are determined by student’s enrollment status for the term and comparing that information to the Pell Payment Schedule and dividing by the amount of semesters or quarters attended, as applicable. Condition – During testing, two students out of the sample of 44 tested did not receive the full Pell award they were entitled to for the summer term due to a division error in the calculation. Questioned Costs – N/A. Effect – The calculation error caused a delay in the students receiving their full Pell awards. Perspective Information – The College does not have a large number of students that receive Summer Pell. Cause – The Pell, when calculated, had a division error when taking the full award and dividing by the semesters in attendance. Recommendation – We recommend that the College review all of its summer students to ensure there were no additional students who were due more funding. The College did so and found these were the only two. We also recommend that the College have a secondary review process for the summer Pell calculations to ensure that students receive their proper Summer Pell.

2023-002 Timely Reporting to NSLDS Federal Agency: U.S. Department of Education 84.063 Federal Pell Grant Program 84.268 Federal Direct Student Loans Criteria – Per 34 CFR 685.309(b), the College must report any changes in student status within 30 days of the change or within its next regularly scheduled update within the next 60 days. During Spring of 2023, the College did not meet their regular 60-day schedule of reporting. Condition – The College transmits their records via the National Student Clearinghouse (NSC) based on the established schedule set by NSC. There was a gap of more than 60 days between reporting for the January term and the Spring term. Questioned Costs – N/A. Effect – The College’s delay in reporting could have resulted in withdrawn students not being reported timely. Perspective Information – The College relies on the schedule provided by NSC to send their reporting files to meet the requirements. Cause – The schedule for reporting for the previous spring semester of 2022 was modified due to a change in the calendar due to COVID. That change in 2022 was not updated by NSC for 2023, and the College was relying on the schedule from NSC which had incorrect information. Recommendation – We recommend that the College work with NSC to correct the schedule and review each year to ensure they will meet their reporting deadlines.

2023-002 Timely Reporting to NSLDS Federal Agency: U.S. Department of Education 84.063 Federal Pell Grant Program 84.268 Federal Direct Student Loans Criteria – Per 34 CFR 685.309(b), the College must report any changes in student status within 30 days of the change or within its next regularly scheduled update within the next 60 days. During Spring of 2023, the College did not meet their regular 60-day schedule of reporting. Condition – The College transmits their records via the National Student Clearinghouse (NSC) based on the established schedule set by NSC. There was a gap of more than 60 days between reporting for the January term and the Spring term. Questioned Costs – N/A. Effect – The College’s delay in reporting could have resulted in withdrawn students not being reported timely. Perspective Information – The College relies on the schedule provided by NSC to send their reporting files to meet the requirements. Cause – The schedule for reporting for the previous spring semester of 2022 was modified due to a change in the calendar due to COVID. That change in 2022 was not updated by NSC for 2023, and the College was relying on the schedule from NSC which had incorrect information. Recommendation – We recommend that the College work with NSC to correct the schedule and review each year to ensure they will meet their reporting deadlines.

2023-003 PELL Calculation Federal Agency: U.S. Department of Education 84.063 Federal Pell Grant Program Criteria – Per 34 CFR 690.63(b), Pell awards are determined by student’s enrollment status for the term and comparing that information to the Pell Payment Schedule and dividing by the amount of semesters or quarters attended, as applicable. Condition – During testing, two students out of the sample of 44 tested did not receive the full Pell award they were entitled to for the summer term due to a division error in the calculation. Questioned Costs – N/A. Effect – The calculation error caused a delay in the students receiving their full Pell awards. Perspective Information – The College does not have a large number of students that receive Summer Pell. Cause – The Pell, when calculated, had a division error when taking the full award and dividing by the semesters in attendance. Recommendation – We recommend that the College review all of its summer students to ensure there were no additional students who were due more funding. The College did so and found these were the only two. We also recommend that the College have a secondary review process for the summer Pell calculations to ensure that students receive their proper Summer Pell.

2023-002 Timely Reporting to NSLDS Federal Agency: U.S. Department of Education 84.063 Federal Pell Grant Program 84.268 Federal Direct Student Loans Criteria – Per 34 CFR 685.309(b), the College must report any changes in student status within 30 days of the change or within its next regularly scheduled update within the next 60 days. During Spring of 2023, the College did not meet their regular 60-day schedule of reporting. Condition – The College transmits their records via the National Student Clearinghouse (NSC) based on the established schedule set by NSC. There was a gap of more than 60 days between reporting for the January term and the Spring term. Questioned Costs – N/A. Effect – The College’s delay in reporting could have resulted in withdrawn students not being reported timely. Perspective Information – The College relies on the schedule provided by NSC to send their reporting files to meet the requirements. Cause – The schedule for reporting for the previous spring semester of 2022 was modified due to a change in the calendar due to COVID. That change in 2022 was not updated by NSC for 2023, and the College was relying on the schedule from NSC which had incorrect information. Recommendation – We recommend that the College work with NSC to correct the schedule and review each year to ensure they will meet their reporting deadlines.