Finding:
The Department of Children, Youth, and Families did not have adequate internal controls over and did not comply with health and safety requirements for the Child Care and Development Fund program.
Questioned Costs: Assistance Listing #
93.575
93.575 COVID-19
93.596 Amount
$0
Status: C...
Finding:
The Department of Children, Youth, and Families did not have adequate internal controls over and did not comply with health and safety requirements for the Child Care and Development Fund program.
Questioned Costs: Assistance Listing #
93.575
93.575 COVID-19
93.596 Amount
$0
Status: Corrective action in progress
Corrective
Action:
The Department is strongly committed to ensuring the health, safety, and well-being of all children in care.
The Department concurs with the finding and has taken the following actions:
• In the fall of 2022, the Department began recruiting new staff to address staff turnover issues and providing training on child care licensing rules and regulations.
• In November 2022, added new positions to assist supervisors with onboarding and training new staff and focused training on monitoring visits, caseload management, and health and safety requirements.
• Implemented a data driven, phased in approach, to return staff to in-person field work after the COVID-19 pandemic:
o In July 2022, implemented return to in-person field work by reducing pandemic level requirements and authorizing staff to visit providers on-site to assist with meeting health and safety requirements.
o In February 2023, developed and implemented a field practice onboarding process to streamline training for newly hired staff on practices to support the annual monitoring of all licensed child care providers.
o In the spring of 2023, prioritized monitoring visits to return to compliance with Child Care and Development Fund program health and safety requirements.
• Conducted a root cause analysis to determine other underlying causes for missed monitoring visits and untimely follow-ups, and how to address them.
• For license-exempt family, friend, and neighbor (FFN) providers, the Department:
o Received approval from the Office of Child Care for a hybrid monitoring approach (in-person and virtual visits).
o Dedicated staff resources to update the WA Compass system to include all health and safety requirements for FFNs and address data format issues.
Completion
Date:
Agency
Contact: The Department will continue to strengthen internal controls as follows:
For licensed providers:
• Create in-training licensing positions to assist with staff recruitment efforts.
• Continue to track and monitor health and safety requirements with available tools until all WA Compass system development is completed.
• Examine ways to secure resources to add additional full-time staff to support caseload needs.
For FFN providers:
• Continue to track and monitor FFN health and safety requirements with available tools until all WA Compass system development is completed.
The conditions noted in this finding were previously reported in findings 2022-045, 2021-039, 2020-042, 2019-039, 2018-035, 2017-025, 2016-022 and 2015-024.
Estimated July 2025
Stefanie Niemela
Audit Liaison
PO Box 40970
Olympia, WA 98504-0970
(360) 725-4402
stefanie.niemela@dcyf.wa.gov