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Corrective Action Plans

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Finding 2002 (2022-004)
Significant Deficiency 2022
The Immigrant and Community Refugee Organization
OR
Internal Control / Segregation of Duties Subrecipient Monitoring Allowable Costs / Cost Principles
Contact person (s) responsible: Jocelyn Swain, Interim Fiscal Director. Corrective action planned: Management will ensure that the Indirect Cost Rate Proposal is submitted annually and on time. Anticipated completion date: June 1, 2023
Contact person (s) responsible: Jocelyn Swain, Interim Fiscal Director. Corrective action planned: Management will ensure that the Indirect Cost Rate Proposal is submitted annually and on time. Anticipated completion date: June 1, 2023
View Audit 3447
Finding 1994 (2022-002)
Material Weakness 2022
Good Shepherd Community Center
MS
Questioned Costs Subrecipient Monitoring Allowable Costs / Cost Principles
The Center agrees with the recommendation, and it will be implemented by Cindy McCarley no later than January 31, 2024. Some of these procedures have already been put into place in the calendar year 2023 and a thorough review of current procedures will be done to ensure compliance in future audits. ...
The Center agrees with the recommendation, and it will be implemented by Cindy McCarley no later than January 31, 2024. Some of these procedures have already been put into place in the calendar year 2023 and a thorough review of current procedures will be done to ensure compliance in future audits. The Center believes that all questioned costs were allowable costs as Center staff were diligent in obtaining approvals from the granting organization before spending grant funds.
View Audit 3433 Questioned Costs: $1
Finding 1993 (2022-001)
Material Weakness 2022
Good Shepherd Community Center
MS
Questioned Costs Internal Control / Segregation of Duties
The Center agrees with the recommendation, and it will be implemented by Cindy McCarley no later than January 31, 2024.
The Center agrees with the recommendation, and it will be implemented by Cindy McCarley no later than January 31, 2024.
View Audit 3433 Questioned Costs: $1
Finding 1948 (2022-002)
Material Weakness 2022
Municipality of Gurabo
PR
Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.512
We are working in implementing adequate internal control procedures in order to comply with the submission of all required information for the Single Audit for Fiscal Year 2023.
We are working in implementing adequate internal control procedures in order to comply with the submission of all required information for the Single Audit for Fiscal Year 2023.
View Audit 3372
Finding 1932 (2022-006)
Material Weakness 2022
Pryor School District No. 2 & 3
MT
Allowable Costs / Cost Principles Material Weakness Internal Control / Segregation of Duties
The Board Chairmen concurs with the finding, a new business manager was put in place August 2022, and is familiar with filing and organizing documents. REQs have been put into place for all purchases.
The Board Chairmen concurs with the finding, a new business manager was put in place August 2022, and is familiar with filing and organizing documents. REQs have been put into place for all purchases.
View Audit 3344
Finding 1931 (2022-008)
Significant Deficiency 2022
Pryor School District No. 2 & 3
MT
Reporting Significant Deficiency Internal Control / Segregation of Duties § 200.512
The Board Chairman concurs with the findings. The School District was dealing with a shortage of auditors in Montana and the audit started late. Documentation issue was due to the key employee turnover prior to August 2022.
The Board Chairman concurs with the findings. The School District was dealing with a shortage of auditors in Montana and the audit started late. Documentation issue was due to the key employee turnover prior to August 2022.
View Audit 3344
Finding 1930 (2022-007)
Material Weakness 2022
Pryor School District No. 2 & 3
MT
Allowable Costs / Cost Principles Material Weakness Internal Control / Segregation of Duties
The Board Chairmen concurs with the finding and the Board has made changes during fiscal year 2021-22 and more specifically as of July 1, 2022 to address this on-going finding. The Board hired a new Business Manager that is well versed on records retention and record management. During the audit per...
The Board Chairmen concurs with the finding and the Board has made changes during fiscal year 2021-22 and more specifically as of July 1, 2022 to address this on-going finding. The Board hired a new Business Manager that is well versed on records retention and record management. During the audit period accounts payable invoices and claims processing was reviewed by the District's Financial Consultant however the previous Business Manager did not file records in a proper manner for audit purposes. In addition claim forms with approval lines are now in place in teh absence of requisitions and purchase orders.
View Audit 3344
Finding 1927 (2022-101)
Material Weakness 2022
City of Williams, Arizona
AZ
Subrecipient Monitoring Internal Control / Segregation of Duties
The City Council has made several changes since the contractor was removed from this position of Administrators for the Williams Housing Authority. Retaining staff has become a big concern as well training of staff by HUD administrators. The City Council continues to work with HUD to correct and mai...
The City Council has made several changes since the contractor was removed from this position of Administrators for the Williams Housing Authority. Retaining staff has become a big concern as well training of staff by HUD administrators. The City Council continues to work with HUD to correct and maintain the programs moving forward.
View Audit 3342
Finding 1926 (2022-001)
Significant Deficiency 2022
City of Loves Park
IL
Internal Control / Segregation of Duties
The City has hired an additional employee for the Treasurer's Office in fiscal year 2023 in order to allow for additional segregation of accounting duties.
The City has hired an additional employee for the Treasurer's Office in fiscal year 2023 in order to allow for additional segregation of accounting duties.
View Audit 3335
Finding 1913 (2022-001)
Significant Deficiency 2022
Associated Black Charities, Inc.
MD
Reporting Significant Deficiency Internal Control / Segregation of Duties
Responsible Official’s Response and Corrective Action Plan In 2022 and into 2023, there was a significant restructuring of our management team, which resulted in challenges when trying to locate files from the prior administration. In response, management is in the process of formulating new polici...
Responsible Official’s Response and Corrective Action Plan In 2022 and into 2023, there was a significant restructuring of our management team, which resulted in challenges when trying to locate files from the prior administration. In response, management is in the process of formulating new policies and procedures (in addition to the Financial Policies and Procedures implemented in May 2023) specifically designed to address succession planning. The objective is to ensure that critical company knowledge is not concentrated in the hands of a single individual but is instead securely stored on a centralized drive. This approach will facilitate a smoother transition when onboarding new management personnel. Planned Implementation Date of Corrective Action December 2023 Person Responsible for Corrective Action
View Audit 3317
Finding 1909 (2022-007)
Material Weakness 2022
South Point Local School District
OH
Procurement, Suspension & Debarment Subrecipient Monitoring Reporting § 200.328
The School District Treasurer will review all Final Expenditure Report data to ensure its accuracy prior to submission to the Ohio Department of Education. Anticipated Completion Date: June 30, 2024 Responsible Contact Person: Lee Elliott, Treasurer
The School District Treasurer will review all Final Expenditure Report data to ensure its accuracy prior to submission to the Ohio Department of Education. Anticipated Completion Date: June 30, 2024 Responsible Contact Person: Lee Elliott, Treasurer
View Audit 3313
Finding 1908 (2022-006)
Material Weakness 2022
South Point Local School District
OH
Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties Special Tests & Provisions
The School District Treasurer will monitor jobs that require prevailing wages and ensure proper payroll records are obtained from the vendor. Anticipated Completion Date: June 30, 2024 Responsible Contact Person: Lee Elliott, Treasurer
The School District Treasurer will monitor jobs that require prevailing wages and ensure proper payroll records are obtained from the vendor. Anticipated Completion Date: June 30, 2024 Responsible Contact Person: Lee Elliott, Treasurer
View Audit 3313
Finding 1874 (2022-008)
Material Weakness 2022
Itasca County
MN
Internal Control / Segregation of Duties Eligibility Material Weakness
ELIGIBILITY Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Temporary Assistance for Needy Families (TANF) Assistance Listing Number: 93.558 Pass-Through Agency: Minnesota Department of Human Services and the Aitkin-Itasca-Koochiching Community Health Board Federa...
ELIGIBILITY Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Temporary Assistance for Needy Families (TANF) Assistance Listing Number: 93.558 Pass-Through Agency: Minnesota Department of Human Services and the Aitkin-Itasca-Koochiching Community Health Board Federal Award Identification Number and Pass-Through Number: 2201MNTANF Compliance Requirement Affected: Eligibility Award Period: Year Ended December 31, 2022 Type of Finding: Material Weakness in Internal Control over Compliance, Other Matters Recommendation: We recommend the County review case files on a periodic basis throughout the year and document the review. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The County will begin reviewing case files and documenting their review. Name(s) of the contact person(s) responsible for corrective action: Eric Villeneuve, Health and Human Services Director Planned completion date for corrective action plan: December 31, 2023
View Audit 3268
Finding 1872 (2022-009)
Significant Deficiency 2022
Itasca County
MN
Allowable Costs / Cost Principles Internal Control / Segregation of Duties
INACCURATE LISTING OF EMPLOYEES FOR RANDOM MOMENT STUDIES Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) and Temporary Assistance for Needy Families (TANF) Assistance Listing Number: 93.778 & 93.558 Pass-Through Agenc...
INACCURATE LISTING OF EMPLOYEES FOR RANDOM MOMENT STUDIES Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) and Temporary Assistance for Needy Families (TANF) Assistance Listing Number: 93.778 & 93.558 Pass-Through Agency: Minnesota Department of Human Services and the Aitkin-Itasca-Koochiching Community Health Board Federal Award Identification Number and Pass-Through Number: 2205MN5ADM, 2205MN5MAP, 2201MNTANF Compliance Requirement Affected: Activities Allowed or Unallowed/Allowable Cost/Cost Principles Award Period: Year Ended December 31, 2022 Type of Finding: Significant Deficiency in Internal Control over Compliance, Other Matters Recommendation: We recommend the County review the listing of employees working on certain programs on a periodic basis throughout the year and document the review. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The County will begin reviewing the random moment studies and documenting their review. Name(s) of the contact person(s) responsible for corrective action: Eric Villeneuve, Health and Human Services Director Planned completion date for corrective action plan: December 31, 2023
View Audit 3268
Finding 1870 (2022-007)
Material Weakness 2022
Itasca County
MN
Internal Control / Segregation of Duties Eligibility Material Weakness
CASEFILE REVIEW Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) – Assistance Listing Number: 93.778 Pass-Through Agency: Minnesota Department of Human Services and the Aitkin-Itasca-Koochiching Community Health Board F...
CASEFILE REVIEW Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) – Assistance Listing Number: 93.778 Pass-Through Agency: Minnesota Department of Human Services and the Aitkin-Itasca-Koochiching Community Health Board Federal Award Identification Number and Pass-Through Number: 2205MN5ADM, 2205MN5MAP Compliance Requirement Affected: Eligibility Award Period: Year Ended December 31, 2022 Type of Finding: Material Weakness in Internal Control over Compliance, Other Matters Recommendation: We recommend the County review case files on a periodic basis throughout the year and document the review. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The County will begin reviewing case files and documenting their review. Name(s) of the contact person(s) responsible for corrective action: Eric Villeneuve, Health and Human Services Director Planned completion date for corrective action plan: December 31, 2023
View Audit 3268
Finding 1868 (2022-006)
Material Weakness 2022
Itasca County
MN
Internal Control / Segregation of Duties Material Weakness Reporting
CONTROLS OVER REPORTING (PRIOR YEAR 2021-006) Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) – Assistance Listing Number: 93.778 Pass-Through Agency: Minnesota Department of Human Services and the Aitkin-Itasca-Koochi...
CONTROLS OVER REPORTING (PRIOR YEAR 2021-006) Federal Agency: U.S. Department of Health and Human Services Federal Program Name: Medical Assistance Program (Medicaid Cluster) – Assistance Listing Number: 93.778 Pass-Through Agency: Minnesota Department of Human Services and the Aitkin-Itasca-Koochiching Community Health Board Federal Award Identification Number and Pass-Through Number: 2205MN5ADM, 2205MN5MAP Compliance Requirement Affected: Reporting Award Period: Year Ended December 31, 2022 Type of Finding: Material Weakness in Internal Control over Compliance Recommendation: We recommend the County review the quarterly reports before submission and document their review. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action taken in response to finding: The County will begin documenting the review of their quarterly reports. Name(s) of the contact person(s) responsible for corrective action: Eric Villeneuve, Health and Human Services Director Planned completion date for corrective action plan: December 31, 2023
View Audit 3268
Finding 1853 (2022-010)
Material Weakness 2022
Canadian County
OK
Subrecipient Monitoring Internal Control / Segregation of Duties
We will work to implement a Risk Assessment plan. We will implement controls to help make sure we are in compliance with all grant requirements and federal funds are expended in accordance with grant agreements and in a timely manner. We will ensure employees have the current and correct compliance ...
We will work to implement a Risk Assessment plan. We will implement controls to help make sure we are in compliance with all grant requirements and federal funds are expended in accordance with grant agreements and in a timely manner. We will ensure employees have the current and correct compliance supplement to work from.
View Audit 3224
Finding 1848 (2022-006)
Significant Deficiency 2022
Jackson City School District
OH
Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties § 200.303
Salaries and benefits for the Fiscal Year in the audit were approved by a prior interim treasurer. New procedures have been put in place the prevent this from happening with the current Treasurer. Anticipated Completion Date: 6/30/2023 Responsible Contact Person: Jared M. Bunting, Treasurer/CFO
Salaries and benefits for the Fiscal Year in the audit were approved by a prior interim treasurer. New procedures have been put in place the prevent this from happening with the current Treasurer. Anticipated Completion Date: 6/30/2023 Responsible Contact Person: Jared M. Bunting, Treasurer/CFO
View Audit 3216
Finding 1826 (2022-009)
Significant Deficiency 2022
Hertford County
NC
Eligibility Internal Control / Segregation of Duties
Finding 2022-009 Inaccurate Information Entry Name of contact person: "Brenda Brown, Director and Kimberly Ward, F & C Medicaid Supervisor" Corrective Action: "Trainings have been conducted and continually emphasized to staff the importance of followin...
Finding 2022-009 Inaccurate Information Entry Name of contact person: "Brenda Brown, Director and Kimberly Ward, F & C Medicaid Supervisor" Corrective Action: "Trainings have been conducted and continually emphasized to staff the importance of following policy, procedures and guidelines that have been established. Staff reminded of MAGI rules and how it affects the determination size of a household and the factors that affect the number." Proposed completion date: Trainings will continue to be conducted with staff throughout the year.
View Audit 3186
Finding 1824 (2022-007)
Significant Deficiency 2022
Hertford County
NC
Allowable Costs / Cost Principles Internal Control / Segregation of Duties
Finding 2022-007 Untimely Adoption of Policy Name of contact person: "Leslie Edwards, Finance Director" Corrective Action: "The Finance Office is currently fully staffed, the Finance Director and the County Manager will work together to ensure proper policies are...
Finding 2022-007 Untimely Adoption of Policy Name of contact person: "Leslie Edwards, Finance Director" Corrective Action: "The Finance Office is currently fully staffed, the Finance Director and the County Manager will work together to ensure proper policies are completed and up to date for federal awards. The fiance director will ensure that policies needed for federal grant awards are in place. " Proposed completion date: "December 31, 2023."
View Audit 3186
Finding 1815 (2022-001)
Material Weakness 2022
Kenneth Young Center
IL
Allowable Costs / Cost Principles Reporting Internal Control / Segregation of Duties
Audit Recommendation: Procedures should be implemented requiring the ocmpletion of timesheets for all employees. Planned Corrective Actions: Kenneth Young Center has implemented timesheet reporting and will require the submission of timesheets for its employees and make applicable necessary adjustme...
Audit Recommendation: Procedures should be implemented requiring the ocmpletion of timesheets for all employees. Planned Corrective Actions: Kenneth Young Center has implemented timesheet reporting and will require the submission of timesheets for its employees and make applicable necessary adjustments to ensure the payroll cost allocation is reflective of submitted timesheets. Anticipated Completion Date: Complete. Contact Person: Rachel Zavala, Controller.
View Audit 3175
Finding 1810 (2022-001)
Significant Deficiency 2022
Healthy Relationships California
CA
Internal Control / Segregation of Duties Matching / Level of Effort / Earmarking § 200.303
The bookkeeper and external accountant of Healthy Relationships California will collaborate to produce accurate reliable accounting records and financial reports.
The bookkeeper and external accountant of Healthy Relationships California will collaborate to produce accurate reliable accounting records and financial reports.
View Audit 3151
Finding 1798 (2022-002)
Material Weakness 2022
National Alliance Against Disparities in Patient Health
VA
Subrecipient Monitoring Internal Control / Segregation of Duties Allowable Costs / Cost Principles § 200.303 § 200.68
Timesheets are reviewed by project managers before they are submitted to payroll processing. Additionally, a reconciliation of actual to budgeted hours will be performed on a monthly basis. Documentation of the timesheet reviews will be maintained electronically. Staff time for federal grants will b...
Timesheets are reviewed by project managers before they are submitted to payroll processing. Additionally, a reconciliation of actual to budgeted hours will be performed on a monthly basis. Documentation of the timesheet reviews will be maintained electronically. Staff time for federal grants will be supported by a completed timesheet signed by a project manager. The National Alliance Against Disparities in Patient Health does acknowledge that an additional level of review is justified as our grant volume continues to expand. The verification of work performed on a monthly basis will ensure accuracy. Project managers will meet weekly with the executive team to address any transitional issues. Evidence of this allocation review will be maintained electronically for future inspection and/or presentation to grantors or others with a need to know.
View Audit 3140
Finding 1786 (2022-002)
Significant Deficiency 2022
Rescue Fire Protection District
CA
Allowable Costs / Cost Principles Reporting Equipment & Real Property Management
Assistance Listing No: 97.044, Assistance to Firefighters Grant Federal Grantor: U.S. Department of Homeland Security - Direct Award Compliance Requirement: Allowable Costs/Costs Principals Condition: The District's internal control over compliance procedures did not ensure the appropriate amount wa...
Assistance Listing No: 97.044, Assistance to Firefighters Grant Federal Grantor: U.S. Department of Homeland Security - Direct Award Compliance Requirement: Allowable Costs/Costs Principals Condition: The District's internal control over compliance procedures did not ensure the appropriate amount was claimed on the grant and did not ensure the appropriate local match amount was billed to five other local fire districts participating in the grant program (participating agencies). The District overclaimed federal grant funds by $6,399 and overcharged local matching fund amounts to the participating agencies by $6,557. Management Response and Corrective Action Plan: We will work with FEMA and the participating agencies to return the amounts overclaimed. District Personnel Responsible for Corrective Action: Joel Warman, Fire Captain; joel@rescuefiredepartmentorg. Date Corrective Action will Occur: December 1, 2023.
View Audit 3106
Finding 1784 (2022-001)
Material Weakness 2022
Municipality of Lennox
SD
Internal Control / Segregation of Duties Material Weakness
The City of Lennox's Mayor, Stacy DuChene, is the contact person responsible for the corrective action plan for this finding. Because of the size of the City of Lennox, the municipality can't support hiring additional staff that would be sufficient to support the internal controls needed to properl...
The City of Lennox's Mayor, Stacy DuChene, is the contact person responsible for the corrective action plan for this finding. Because of the size of the City of Lennox, the municipality can't support hiring additional staff that would be sufficient to support the internal controls needed to properly segregate duties. The Mayor, City Council Members and Finance employees are aware of the problem. We will continue to work on different policies and controls that will help minimize future risk. This is an ongoing process that will include input from the Legislative Auditors Office, discussion with other municipalities and utilizing the City Administrator, Mayor, and Council in some of the financial controls.
View Audit 3076
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