DEPARTMENT OF AGRICULTURE 2022-005 Food Insecurity Nutrition Incentive Grants Program – Assistance Listing No. 10.331
Recommendation: We recommend The Food Trust establish a system of checks and balances that
includes a separation of duties. This means that different individuals should be responsib...
DEPARTMENT OF AGRICULTURE 2022-005 Food Insecurity Nutrition Incentive Grants Program – Assistance Listing No. 10.331
Recommendation: We recommend The Food Trust establish a system of checks and balances that
includes a separation of duties. This means that different individuals should be responsible for
preparing and requesting the draw of funds, and there should be a clear approval process in place.
In addition, it is important to establish a clear process and timeline for performing draws. This
may involve regular monitoring of expenditures, timely submission of draw requests, and efficient
processing of those requests. By implementing proper segregation of duties, requiring approval
from another individual and implementing a timely draw process, the organization can enhance
internal controls, reduce the risk of fraud, and ensure the accuracy and integrity of the fund draw
process, and can better manage its cash flow, meet its financial obligations, and maintain the
smooth operation of the program.
Explanation of disagreement with audit finding: There is no disagreement with the audit finding.
Action taken in response to finding:
The Organization had no internal finance staff from October 2020 through July 2021, and was not
fully staffed until March 2023. Having adequate staffing levels within the department allows for
the proper segregation of duties and internal controls. In addition, the department now has the
capacity to perform these draws on a timely basis.
Name(s) of the contact person(s) responsible for corrective action: Regine Metellus, Vice
President of Finance
Planned completion date for corrective action plan:
This matter has been corrected since July 2023. If the oversight agency has questions regarding this plan, please call Regine Metellus, Vice President of Finance at
215‐575‐0444 ext. 163.