Audit 27640

FY End
2022-06-30
Total Expended
$966,078
Findings
4
Programs
5
Year: 2022 Accepted: 2023-08-22

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
26119 2022-001 Material Weakness - AB
26120 2022-002 Material Weakness - AB
602561 2022-001 Material Weakness - AB
602562 2022-002 Material Weakness - AB

Contacts

Name Title Type
E648LETH5MY8 Jessica Beeson Auditee
7853312034 Eric Kientz Auditor
No contacts on file

Notes to SEFA

Title: Non-Cash Assistance, Insurance, and Loans Accounting Policies: The schedule of expenditures of federal awards includes the federal award activity of The Willow Domestic ViolenceCenter (the Center) under programs of the federal government for the year ended June 30, 2022. The informationin this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR)Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards(Uniform Guidance). Because the schedule presents only a selected portion of the operations of the Center, it isnot intended to and does not present the statements of financial position, statement of activities, or cash flows ofthe Center.Expenditures reported on the schedule are reported on the accrual basis of accounting, modified to includecapitalized assets and to exclude depreciation expense. Such expenditures are recognized following the costprinciples contained in the Uniform Guidance, or other applicable regulatory guidance, wherein certain types ofexpenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedulerepresent adjustments or credits made in the normal course of business to amounts reported as expenditures inprior years. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The Center did not receive or expend any Federal awards in the form of noncash assistance, insurance, loans, or loan guarantees.
Title: Subrecipients Accounting Policies: The schedule of expenditures of federal awards includes the federal award activity of The Willow Domestic ViolenceCenter (the Center) under programs of the federal government for the year ended June 30, 2022. The informationin this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR)Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards(Uniform Guidance). Because the schedule presents only a selected portion of the operations of the Center, it isnot intended to and does not present the statements of financial position, statement of activities, or cash flows ofthe Center.Expenditures reported on the schedule are reported on the accrual basis of accounting, modified to includecapitalized assets and to exclude depreciation expense. Such expenditures are recognized following the costprinciples contained in the Uniform Guidance, or other applicable regulatory guidance, wherein certain types ofexpenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the schedulerepresent adjustments or credits made in the normal course of business to amounts reported as expenditures inprior years. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The Center did not provide any federally sourced funding or assistance to subrecipient organizations.

Finding Details

Financial reports are submitted by the Center to the State of Kansas each month to certify CVA program expenses. The Center?s bookkeeping manager compiles the information and submits it to the Kansas Governor?s Program Portal.Our evaluation is based on conditions present during the year ended June 30, 2022 but these conditions may have been present in previous reporting periods.The Center is not able to evidence internal control activities relevant to CVA program expense reporting. By not formally documenting the review, the inherent risk of an error or fraud is higher because (a) the control activities may inadvertently not be performed or (b) the control activities are more susceptible to intentional override.The bookkeeping manager should prepare the required program expense report each month and submit this report to the director of finance. The director of finance should review the information and evidence the review by signing and dating the report, which should be maintained according to the Center?s document retention and destruction policy. Thereafter, the approved report should be submitted to the State of Kansa
Each payroll batch, which includes employee time charged to the CVA program, is prepared by the Center?s payroll clerk and then secondarily reviewed by the director of finance. However, the director of finance does not formally evidence the review by signing and dating the payroll documents.Our evaluation is based on conditions present during the year ended June 30, 2022 but these conditions may have been present in previous reporting periods.The Center is not able to evidence internal control activities relevant to charging employee time to the CVA program. By not formally documenting the secondary payroll review, the inherent risk of an error or fraud is higher because (a) the control activities may inadvertently not be performed or (b) the control activities are more susceptible to intentional override.The director of finance should evidence their review of the payroll batch by signing and dating the Intuit confirmation report which is filed on top of the payroll report packet.
Financial reports are submitted by the Center to the State of Kansas each month to certify CVA program expenses. The Center?s bookkeeping manager compiles the information and submits it to the Kansas Governor?s Program Portal.Our evaluation is based on conditions present during the year ended June 30, 2022 but these conditions may have been present in previous reporting periods.The Center is not able to evidence internal control activities relevant to CVA program expense reporting. By not formally documenting the review, the inherent risk of an error or fraud is higher because (a) the control activities may inadvertently not be performed or (b) the control activities are more susceptible to intentional override.The bookkeeping manager should prepare the required program expense report each month and submit this report to the director of finance. The director of finance should review the information and evidence the review by signing and dating the report, which should be maintained according to the Center?s document retention and destruction policy. Thereafter, the approved report should be submitted to the State of Kansa
Each payroll batch, which includes employee time charged to the CVA program, is prepared by the Center?s payroll clerk and then secondarily reviewed by the director of finance. However, the director of finance does not formally evidence the review by signing and dating the payroll documents.Our evaluation is based on conditions present during the year ended June 30, 2022 but these conditions may have been present in previous reporting periods.The Center is not able to evidence internal control activities relevant to charging employee time to the CVA program. By not formally documenting the secondary payroll review, the inherent risk of an error or fraud is higher because (a) the control activities may inadvertently not be performed or (b) the control activities are more susceptible to intentional override.The director of finance should evidence their review of the payroll batch by signing and dating the Intuit confirmation report which is filed on top of the payroll report packet.