Finding 2022-001: Significant Deficiency in Internal Control over Compliance Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Voucher Cluster Federal Assistance Listing Number: 14.871 Compliance Requirement: Reporting Criteria: Under HUD Notice PIH-2011-65, public housing authorities are required to submit HUD Form 50058 no later than 60 calendar days from the effective date of a recertification. Condition: The Authority did not submit the HUD Forms 50058 on time. Context: For 3 of 40 HUD form 50058s selected for reporting, the Authority did not submit the HUD form 50058 on time. Cause: The Authority's internal controls in place did not monitor the due date to make sure reports were submitted on time. Effect: Payments to landlords were incorrect as a result of the late submissions. Questioned Costs: None. Repeat Finding: This is not a repeat finding. Recommendation: The Authority should review and enhance its internal controls to ensure reports are submitted on time. Views of Responsible Officials: HCV staff will be trained on established procedures. The HCV Manager will conduct quarterly file audits (selecting samples randomly) to ensure that staff members are following established procedures.
Finding 2022-002: Significant Deficiency in Internal Control over Compliance Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Voucher Cluster Federal Assistance Listing Number: 14.871 Compliance Requirement: Special Tests and Provisions Criteria: Under 24 CFR section 982.158, public housing authorities must pay monthly housing assistance payments ("HAP") that agrees to the HUD form 50058. Condition: There were discrepancies between the HUD form 50058 and the HAP register. Context: For 2 of 40 HAP selected for testing, there were discrepancies between the HUD form 50058 and the HAP register. Cause: The Authority's internal controls in place did not identify the discrepancies between the HUD form 50058 and the HAP register. Effect: Payments to landlords were incorrect as a result of the discrepancies. Questioned Costs: $303 Repeat Finding: This is not a repeat finding. Recommendation: The Authority should review and enhance its internal controls to ensure discrepancies do not exist between HUD form 50058 and the HAP register. Views of Responsible Officials: HCV staff will be trained on established procedures. The HCV Manager will conduct quarterly file audits (selecting samples randomly) to ensure that staff members are following established procedures.
Finding 2022-001: Significant Deficiency in Internal Control over Compliance Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Voucher Cluster Federal Assistance Listing Number: 14.871 Compliance Requirement: Reporting Criteria: Under HUD Notice PIH-2011-65, public housing authorities are required to submit HUD Form 50058 no later than 60 calendar days from the effective date of a recertification. Condition: The Authority did not submit the HUD Forms 50058 on time. Context: For 3 of 40 HUD form 50058s selected for reporting, the Authority did not submit the HUD form 50058 on time. Cause: The Authority's internal controls in place did not monitor the due date to make sure reports were submitted on time. Effect: Payments to landlords were incorrect as a result of the late submissions. Questioned Costs: None. Repeat Finding: This is not a repeat finding. Recommendation: The Authority should review and enhance its internal controls to ensure reports are submitted on time. Views of Responsible Officials: HCV staff will be trained on established procedures. The HCV Manager will conduct quarterly file audits (selecting samples randomly) to ensure that staff members are following established procedures.
Finding 2022-002: Significant Deficiency in Internal Control over Compliance Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Voucher Cluster Federal Assistance Listing Number: 14.871 Compliance Requirement: Special Tests and Provisions Criteria: Under 24 CFR section 982.158, public housing authorities must pay monthly housing assistance payments ("HAP") that agrees to the HUD form 50058. Condition: There were discrepancies between the HUD form 50058 and the HAP register. Context: For 2 of 40 HAP selected for testing, there were discrepancies between the HUD form 50058 and the HAP register. Cause: The Authority's internal controls in place did not identify the discrepancies between the HUD form 50058 and the HAP register. Effect: Payments to landlords were incorrect as a result of the discrepancies. Questioned Costs: $303 Repeat Finding: This is not a repeat finding. Recommendation: The Authority should review and enhance its internal controls to ensure discrepancies do not exist between HUD form 50058 and the HAP register. Views of Responsible Officials: HCV staff will be trained on established procedures. The HCV Manager will conduct quarterly file audits (selecting samples randomly) to ensure that staff members are following established procedures.
Finding 2022-001: Significant Deficiency in Internal Control over Compliance Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Voucher Cluster Federal Assistance Listing Number: 14.871 Compliance Requirement: Reporting Criteria: Under HUD Notice PIH-2011-65, public housing authorities are required to submit HUD Form 50058 no later than 60 calendar days from the effective date of a recertification. Condition: The Authority did not submit the HUD Forms 50058 on time. Context: For 3 of 40 HUD form 50058s selected for reporting, the Authority did not submit the HUD form 50058 on time. Cause: The Authority's internal controls in place did not monitor the due date to make sure reports were submitted on time. Effect: Payments to landlords were incorrect as a result of the late submissions. Questioned Costs: None. Repeat Finding: This is not a repeat finding. Recommendation: The Authority should review and enhance its internal controls to ensure reports are submitted on time. Views of Responsible Officials: HCV staff will be trained on established procedures. The HCV Manager will conduct quarterly file audits (selecting samples randomly) to ensure that staff members are following established procedures.
Finding 2022-002: Significant Deficiency in Internal Control over Compliance Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Voucher Cluster Federal Assistance Listing Number: 14.871 Compliance Requirement: Special Tests and Provisions Criteria: Under 24 CFR section 982.158, public housing authorities must pay monthly housing assistance payments ("HAP") that agrees to the HUD form 50058. Condition: There were discrepancies between the HUD form 50058 and the HAP register. Context: For 2 of 40 HAP selected for testing, there were discrepancies between the HUD form 50058 and the HAP register. Cause: The Authority's internal controls in place did not identify the discrepancies between the HUD form 50058 and the HAP register. Effect: Payments to landlords were incorrect as a result of the discrepancies. Questioned Costs: $303 Repeat Finding: This is not a repeat finding. Recommendation: The Authority should review and enhance its internal controls to ensure discrepancies do not exist between HUD form 50058 and the HAP register. Views of Responsible Officials: HCV staff will be trained on established procedures. The HCV Manager will conduct quarterly file audits (selecting samples randomly) to ensure that staff members are following established procedures.
Finding 2022-001: Significant Deficiency in Internal Control over Compliance Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Voucher Cluster Federal Assistance Listing Number: 14.871 Compliance Requirement: Reporting Criteria: Under HUD Notice PIH-2011-65, public housing authorities are required to submit HUD Form 50058 no later than 60 calendar days from the effective date of a recertification. Condition: The Authority did not submit the HUD Forms 50058 on time. Context: For 3 of 40 HUD form 50058s selected for reporting, the Authority did not submit the HUD form 50058 on time. Cause: The Authority's internal controls in place did not monitor the due date to make sure reports were submitted on time. Effect: Payments to landlords were incorrect as a result of the late submissions. Questioned Costs: None. Repeat Finding: This is not a repeat finding. Recommendation: The Authority should review and enhance its internal controls to ensure reports are submitted on time. Views of Responsible Officials: HCV staff will be trained on established procedures. The HCV Manager will conduct quarterly file audits (selecting samples randomly) to ensure that staff members are following established procedures.
Finding 2022-002: Significant Deficiency in Internal Control over Compliance Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Voucher Cluster Federal Assistance Listing Number: 14.871 Compliance Requirement: Special Tests and Provisions Criteria: Under 24 CFR section 982.158, public housing authorities must pay monthly housing assistance payments ("HAP") that agrees to the HUD form 50058. Condition: There were discrepancies between the HUD form 50058 and the HAP register. Context: For 2 of 40 HAP selected for testing, there were discrepancies between the HUD form 50058 and the HAP register. Cause: The Authority's internal controls in place did not identify the discrepancies between the HUD form 50058 and the HAP register. Effect: Payments to landlords were incorrect as a result of the discrepancies. Questioned Costs: $303 Repeat Finding: This is not a repeat finding. Recommendation: The Authority should review and enhance its internal controls to ensure discrepancies do not exist between HUD form 50058 and the HAP register. Views of Responsible Officials: HCV staff will be trained on established procedures. The HCV Manager will conduct quarterly file audits (selecting samples randomly) to ensure that staff members are following established procedures.
Finding 2022-001: Significant Deficiency in Internal Control over Compliance Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Voucher Cluster Federal Assistance Listing Number: 14.871 Compliance Requirement: Reporting Criteria: Under HUD Notice PIH-2011-65, public housing authorities are required to submit HUD Form 50058 no later than 60 calendar days from the effective date of a recertification. Condition: The Authority did not submit the HUD Forms 50058 on time. Context: For 3 of 40 HUD form 50058s selected for reporting, the Authority did not submit the HUD form 50058 on time. Cause: The Authority's internal controls in place did not monitor the due date to make sure reports were submitted on time. Effect: Payments to landlords were incorrect as a result of the late submissions. Questioned Costs: None. Repeat Finding: This is not a repeat finding. Recommendation: The Authority should review and enhance its internal controls to ensure reports are submitted on time. Views of Responsible Officials: HCV staff will be trained on established procedures. The HCV Manager will conduct quarterly file audits (selecting samples randomly) to ensure that staff members are following established procedures.
Finding 2022-002: Significant Deficiency in Internal Control over Compliance Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Voucher Cluster Federal Assistance Listing Number: 14.871 Compliance Requirement: Special Tests and Provisions Criteria: Under 24 CFR section 982.158, public housing authorities must pay monthly housing assistance payments ("HAP") that agrees to the HUD form 50058. Condition: There were discrepancies between the HUD form 50058 and the HAP register. Context: For 2 of 40 HAP selected for testing, there were discrepancies between the HUD form 50058 and the HAP register. Cause: The Authority's internal controls in place did not identify the discrepancies between the HUD form 50058 and the HAP register. Effect: Payments to landlords were incorrect as a result of the discrepancies. Questioned Costs: $303 Repeat Finding: This is not a repeat finding. Recommendation: The Authority should review and enhance its internal controls to ensure discrepancies do not exist between HUD form 50058 and the HAP register. Views of Responsible Officials: HCV staff will be trained on established procedures. The HCV Manager will conduct quarterly file audits (selecting samples randomly) to ensure that staff members are following established procedures.
Finding 2022-001: Significant Deficiency in Internal Control over Compliance Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Voucher Cluster Federal Assistance Listing Number: 14.871 Compliance Requirement: Reporting Criteria: Under HUD Notice PIH-2011-65, public housing authorities are required to submit HUD Form 50058 no later than 60 calendar days from the effective date of a recertification. Condition: The Authority did not submit the HUD Forms 50058 on time. Context: For 3 of 40 HUD form 50058s selected for reporting, the Authority did not submit the HUD form 50058 on time. Cause: The Authority's internal controls in place did not monitor the due date to make sure reports were submitted on time. Effect: Payments to landlords were incorrect as a result of the late submissions. Questioned Costs: None. Repeat Finding: This is not a repeat finding. Recommendation: The Authority should review and enhance its internal controls to ensure reports are submitted on time. Views of Responsible Officials: HCV staff will be trained on established procedures. The HCV Manager will conduct quarterly file audits (selecting samples randomly) to ensure that staff members are following established procedures.
Finding 2022-002: Significant Deficiency in Internal Control over Compliance Federal Agency: U.S. Department of Housing and Urban Development Federal Program Title: Housing Voucher Cluster Federal Assistance Listing Number: 14.871 Compliance Requirement: Special Tests and Provisions Criteria: Under 24 CFR section 982.158, public housing authorities must pay monthly housing assistance payments ("HAP") that agrees to the HUD form 50058. Condition: There were discrepancies between the HUD form 50058 and the HAP register. Context: For 2 of 40 HAP selected for testing, there were discrepancies between the HUD form 50058 and the HAP register. Cause: The Authority's internal controls in place did not identify the discrepancies between the HUD form 50058 and the HAP register. Effect: Payments to landlords were incorrect as a result of the discrepancies. Questioned Costs: $303 Repeat Finding: This is not a repeat finding. Recommendation: The Authority should review and enhance its internal controls to ensure discrepancies do not exist between HUD form 50058 and the HAP register. Views of Responsible Officials: HCV staff will be trained on established procedures. The HCV Manager will conduct quarterly file audits (selecting samples randomly) to ensure that staff members are following established procedures.