FINDING: 2023-002
Finding Subject:
COVID-19 - Coronavirus State and Local Fiscal Recovery Funds - Reporting
Summary of Finding:
The P&E report was prepared by one employee without an oversight or review process in place to ensure accuracy. The report submitted was not mathematically accurate o...
FINDING: 2023-002
Finding Subject:
COVID-19 - Coronavirus State and Local Fiscal Recovery Funds - Reporting
Summary of Finding:
The P&E report was prepared by one employee without an oversight or review process in place to ensure accuracy. The report submitted was not mathematically accurate or complete. Per Resolution 2022-1028, approved on December 12, 2022, the City obligated funds for six separate projects totaling $2,257,927. However, the P&E report submitted on April 18, 2023 only included one project resulting in an understatement of total obligations of $1,807,927. Additionally for the one project submitted the key line items of “Current Period Expenditures”, “Total Cumulative Expenditures”, and “Current Period Obligations” as reported on the P&E report did not agree to the City’s financial ledger
Contact Person Responsible for Corrective Action: Lynn M. Gorski, Clerk-Treasurer
Contact Phone Number: 574-936-2124
Views of Responsible Official: We concur with the finding from SBOA.
Description of Corrective Action Plan:
There was very little training on how to enter information into the Treasury website for the 2022 year. When it was entered there was only one obligation in the amount of $68,609 even though Resolution No. 2022-1028 noted the intent on spend. Because of lack of training on entering the information it was understated. When the information was entered for the April 2024 report all obligations were entered.
When the next report is processed, I will have another staff member verify what is entered prior to submission to the Treasury Department.
Anticipated Completion Date: April 30, 2025
Lynn M. Gorski
Title: Clerk-Treasurer
Date: August 26, 2024