Auditor recommendation: The County should develop and implement policies and procedures to ensure that all reports are reviewed by someone other than the preparer.
Management response: Agree
Target date to complete implementation activities: July 2026
Name of specific point of contact for impleme...
Auditor recommendation: The County should develop and implement policies and procedures to ensure that all reports are reviewed by someone other than the preparer.
Management response: Agree
Target date to complete implementation activities: July 2026
Name of specific point of contact for implementation: Ryan Bansbach, Deputy CFO, Housing, 503.846.8811
Response: The Housing Authority of Washington County (HAWC) is addressing these findings by implementing systems and policies that require secondary review of reports and determinations prior to upward reporting, voucher issuance, or tenant move-in.
HAWC implemented systems in 2025 where the staff preparing and submitting the HUD 52681-B form will send to the form to the Program Manager or Designee for review and approval stamp before the form is submitted to HUD in the VMS or eVMS system.
A checklist has been created and a system updated on routing files after review for eligibility to have a secondary review and final approval prior to issuance of voucher by the program supervisor, program manager, or designee. Additional training and internal quality control checks will be implemented to ensure that metric is met.
HAWC has also established checklists and procedures to ensure Rent Reasonableness is reviewed and approved prior to tenant move-in, using a third-party system to conduct the rent reasonableness determinations. This metric will also be added to the internal quality control procedures to monitor compliance.