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Corrective Action Plans

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Finding 37119 (2022-003)
Significant Deficiency 2022
Housing Authority of the City of Waterbury
CT
HUD Housing Programs Subrecipient Monitoring Reporting
2022-003 Reporting Financial Reports Significant Deficiency / Other Matter This finding was identified during the HUD QAD review in 2022. The Comptroller, Jennifer Yager, and the Director of Leased Housing Programs, Dana Serra, will implement controls and processes to ensure the electronic submis...
2022-003 Reporting Financial Reports Significant Deficiency / Other Matter This finding was identified during the HUD QAD review in 2022. The Comptroller, Jennifer Yager, and the Director of Leased Housing Programs, Dana Serra, will implement controls and processes to ensure the electronic submission of form HUD-52681-B occurs monthly. The Housing Authority anticipates this will be implemented in April 2023 upon completion of the HUD QAD review. Both Dana and Jennifer can be reached at 203-596-2640.
View Audit 28069
Finding 37118 (2022-007)
Significant Deficiency 2022
Housing Authority of the City of Waterbury
CT
HUD Housing Programs Significant Deficiency Special Tests & Provisions
2022-007 Special Tests and Provisions ? Capital Funds for Operating Costs Significant Deficiency / Other Matter Historically, the Housing Authority obligated funds as they became available on a monthly basis, based on the five-year plan approved by HUD. The Housing Authority was not aware that dra...
2022-007 Special Tests and Provisions ? Capital Funds for Operating Costs Significant Deficiency / Other Matter Historically, the Housing Authority obligated funds as they became available on a monthly basis, based on the five-year plan approved by HUD. The Housing Authority was not aware that draw downs of Capital funds for operating costs have to be obligated when the expense is incurred, or a contract entered into. The Comptroller, Jennifer Yager, will oversee this under the guidance of the CFO Consultant and the Capital Project Manager. The Housing Authority will put a process in place to make sure the operating funds are obligated in LOCCs only after a contract is executed and expenses have been incurred. This will be implemented in April 2023. Jennifer can be reached at 203-596-2640.
View Audit 28069
Finding 37090 (2022-001)
Significant Deficiency 2022
Tri-Vision Housing Corporation, Inc. 054-11089
SC
Questioned Costs HUD Housing Programs Procurement, Suspension & Debarment
Finding #2022-001 Comments on Finding and Recommendation: The Corporation did not increase the monthly reserve for replacement deposits as required by HUD during the year ended December 31, 2022. The management agent should transfer funds of $269 from the operating account to bring the reserve for r...
Finding #2022-001 Comments on Finding and Recommendation: The Corporation did not increase the monthly reserve for replacement deposits as required by HUD during the year ended December 31, 2022. The management agent should transfer funds of $269 from the operating account to bring the reserve for replacements account current and communicate with the lender to ensure deposit increases are being made. Action(s) taken or planned on the finding: Management agrees with the recommendation.
View Audit 31067 Questioned Costs: $1
St. Clements Nonprofit Hdc St. Clements Manor 044-Eh210
MI
Special Tests & Provisions Procurement, Suspension & Debarment HUD Housing Programs
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT St. Clement?s NonProfit Housing Development Corporation, St. Clement?s Manor respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Boisvenu & Company, P.C....
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT St. Clement?s NonProfit Housing Development Corporation, St. Clement?s Manor respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Boisvenu & Company, P.C., 30600 Telegraph Road, Suite 1300, Bingham Farms, Michigan 48025 Audit period: July 1, 2021 through June 30, 2022 The finding from the June 30, 2022 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. 2022-001 Compliance Requirement: Special Tests and Provisions ? Reserve for Replacements Fund Supportive Housing for the Elderly (Section 202), CFDA 14.157 Recommendation: Every effort should be made to comply with the reserve for replacements fund minimum balance requirement. Management should obtain from HUD an updated Form HUD-9250 waiving the $200,000 required minimum deposit. Planned Corrective Actions: Every effort will be made to have the reserve for replacements fund minimum balance requirement modified and to comply with the modified balance. If the U.S. Department of Housing and Urban Development has questions regarding this plan, please call (248) 865-0066.
View Audit 30431
Harrisburg Voa Elderly Housing, INC (laurel Towers)
VA
Cash Management HUD Housing Programs Reporting
Finding Reference Number: 2022-002 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on August 3, 2022 in the amount of $35,514. Man...
Finding Reference Number: 2022-002 Concur or Do Not Concur: Concur Agree or Disagree with Auditor Recommendations: Agree Actions Taken or Planned on the Finding: Management agrees with the finding. The residual receipts account deficiency was funded on August 3, 2022 in the amount of $35,514. Management will ensure that the residual receipts account is properly funded in the future. Completion Date: August 3, 2022
View Audit 34938
Finding 37076 (2022-002)
Significant Deficiency 2022
Full Circle Communities, INC
IL
HUD Housing Programs Procurement, Suspension & Debarment Subrecipient Monitoring
Name of auditee: Full Circle Communities, Inc. Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended December 31, 2022 CAP prepared by Name: Ann McComb Position: CFO Telephone number: 312-530-9600Finding #2022-002 Comments on the Finding and Each Recommendation: D...
Name of auditee: Full Circle Communities, Inc. Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended December 31, 2022 CAP prepared by Name: Ann McComb Position: CFO Telephone number: 312-530-9600Finding #2022-002 Comments on the Finding and Each Recommendation: During the year ended December 31, 2022, monthly deposits to the reserve for replacement account have not been made for Liberty Lake. Management should inquire with HUD to determine the amount of monthly funding required and transfer funds from the operating account to the reserve for replacements account to fully fund the reserve. Action(s) taken or planned on the finding: Management concurs with the finding and recommendation and will work with HUD to determine the funding required for the reserve for replacements.
View Audit 33760
Finding 37075 (2022-001)
Significant Deficiency 2022
Full Circle Communities, INC
IL
HUD Housing Programs Reporting
Name of auditee: Full Circle Communities, Inc. Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended December 31, 2022 CAP prepared by Name: Ann McComb Position: CFO Telephone number: 312-530-9600 Current Findings on the Schedule of Findings, Questioned Costs, and...
Name of auditee: Full Circle Communities, Inc. Name of audit firm: Dauby O'Connor & Zaleski, LLC Period covered by the audit: Year ended December 31, 2022 CAP prepared by Name: Ann McComb Position: CFO Telephone number: 312-530-9600 Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations Finding #2022-001 Comments on the Finding and Each Recommendation: During the year ended December 31, 2022, the Partnership for Villagebrook Apartments did not recertify all residents timely as required by HUD Handbook 4350.3. The Agent should complete a review of all resident files and complete all recertifications that were not completed timely. The Agent should ensure that all residents are recertified timely in the future. Action(s) taken or planned on the finding: The Agent reported this concern and agrees with the finding and recommendation. The Agent has taken actions to address the staffing at the Property and to provide additional training to the employees in recertification requirements. The Agent has undertaken a 100% file review and is in the process of completing all recertifications that were not previously completed timely.
View Audit 33760
Finding 37073 (2022-001)
Significant Deficiency 2022
Kingsport Housing and Redevelopment Authority
TN
HUD Housing Programs Reporting Internal Control / Segregation of Duties
Finding 2022-001 ? Financial Data Schedule (FDS) Reporting ? Significant Deficiency ? CFDA #14.871 Corrective Action Plan: The Housing Authority has already began improvements to maintaining and reconciling the general ledger accounts on a consistent monthly basis. The fee accountant will assist wit...
Finding 2022-001 ? Financial Data Schedule (FDS) Reporting ? Significant Deficiency ? CFDA #14.871 Corrective Action Plan: The Housing Authority has already began improvements to maintaining and reconciling the general ledger accounts on a consistent monthly basis. The fee accountant will assist with reconciliations needed in order to meet the HUD reporting FDS deadlines through the REAC website. Person Responsible: Bytha Kilgore, Director of Finance (423) 378-2936 Anticipated Completion Date: June 15, 2023 35
View Audit 30622
Morse Elderly Housing Corporation
FL
HUD Housing Programs Reporting
Oversight Agency for Audit, Morse Elderly Housing Corporation respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201 Coral Springs, Florida 330...
Oversight Agency for Audit, Morse Elderly Housing Corporation respectfully submits the following corrective action plan for the year ended March 31, 2022. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201 Coral Springs, Florida 33067 Audit period: April 1, 2021 through March 31, 2022 The finding from the March 31, 2022 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. FINDINGS AND QUESTIONED COSTS ? MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING NO. 2022-001: Section 202 Supportive Housing for the Elderly, CFDA 14.157 Recommendation: The Project should comply with HUD regulations for a timely renewal of the PRAC contract to ensure no interruption in funding. Action Taken: Management has implemented new procedures for PRAC contract renewals and is in the process of hiring a compliance coordinator to assist with ensuring all HUD regulations are met timely. If the audit Oversight Agency has questions regarding these plans, please call Christine Harris at 954-835-9200. Sincerely yours, Christine Harris Accounting Manager
View Audit 34964
The Village of Mill Creek
MI
HUD Housing Programs Reporting Internal Control / Segregation of Duties
Finding Number: 2022-001 Statement of Condition - The Organization failed to make one of the twelve monthly deposits required to the reserve for replacements account for the year ended June 30, 2022. As a result, the replacement reserve account was underfunded at June 30, 2022 by $1,500. Planned Cor...
Finding Number: 2022-001 Statement of Condition - The Organization failed to make one of the twelve monthly deposits required to the reserve for replacements account for the year ended June 30, 2022. As a result, the replacement reserve account was underfunded at June 30, 2022 by $1,500. Planned Corrective Action Plan - Management acknowledges noncompliance in the current fiscal year with the requirements for the replacement reserve account and has taken measures to improve internal controls over compliance. Management deposited $1,500 to the reserve for replacement account on July 28, 2022. Contact person responsible for corrective action: Bruce Blalock, Senior Vice President of Finance Completion Date: July 28, 2022
View Audit 34118
Finding 36943 (2022-001)
Significant Deficiency 2022
Wood County Village, Inc.
OH
HUD Housing Programs Significant Deficiency
Wood County Village, Inc. HUD Project No. 042-HD044 Audit Firm: GBQ Partners LLC Audit Period: 07/1/21-06/30/22 CAP Prepared by: Ryan Gailbreath 419-725-8608 A. Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations. 1. Finding 2022-001 U.S. Department of Housing and Urb...
Wood County Village, Inc. HUD Project No. 042-HD044 Audit Firm: GBQ Partners LLC Audit Period: 07/1/21-06/30/22 CAP Prepared by: Ryan Gailbreath 419-725-8608 A. Current Findings on the Schedule of Findings, Questioned Costs, and Recommendations. 1. Finding 2022-001 U.S. Department of Housing and Urban Development Supportive Housing for Persons with Disabilities (Section 811) ? CFDA 14.181; Grant period ? Year ended June 30, 2022 a. Comments on the Finding and Each Recommendation. Statement of Condition: Security deposits were not placed into a segregated account. Criteria: The HUD Handbook 4350.3 Occupancy Requirements of Subsidized Multifamily Housing Programs requires that the owner must place security deposits in a segregated, interest bearing-account, the balance of which must at all times be equal to the total amount collected from the eligible family plus any accrued interest. Cause: The Project?s sponsor and management company experienced turnover in their accounting department during the year which caused a shift in assigned duties and responsibilities. During that shift in assigned duties there was a lapse in assigned responsibility for the transfer of security deposits. Effect of Condition: This condition resulted in required deposits not being transferred to a segregated account causing the balance to be unequal to the amount collected from the eligible family. Recommendation: We recommend that the Project?s sponsor verify, on a monthly basis, the required security deposit asset and liability account equal. b. Action(s) Taken or Planned on the Finding 1. The Project?s sponsor is aware of the requirement to move eligible family deposits into a segregated account and are working with new accounting staff to ensure that the proper transfers are completed in the future. 2. In September 2022, the security deposits were transferred to a segregated account equaling the amount collected from the eligible family.
View Audit 36729
Opendoors Housing LLC
RI
HUD Housing Programs
August 26, 2022 D?Ambra CPA 531 Harris Avenue Woonsocket, RI 02895 RE: Corrective Action Plan: Open Doors Finding 2022-001: Federal program - Section 8 Rental Assistance: Criteria - HUD regulations require there be a valid management agreement in force at all times; Condition - the management agreem...
August 26, 2022 D?Ambra CPA 531 Harris Avenue Woonsocket, RI 02895 RE: Corrective Action Plan: Open Doors Finding 2022-001: Federal program - Section 8 Rental Assistance: Criteria - HUD regulations require there be a valid management agreement in force at all times; Condition - the management agreement expired April 2022; Cause - management oversight; Recommendation -management should renew the management agreement. Response: Subsequent to year end management renewed the management agreement effective July 2022. Corrective Action Plan: Management will ensure that a valid management agreement is in place at all times. Responsible party: Frank Shea
View Audit 34898
Kan-Do Apartment, Inc.
KS
HUD Housing Programs
Department of Housing and Urban Development, Kan-Do Apartments, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Ifft & Co. PA, 11030 Granada Lane, Overland Park, Kansas 66211 Audit period: Y...
Department of Housing and Urban Development, Kan-Do Apartments, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of independent public accounting firm: Ifft & Co. PA, 11030 Granada Lane, Overland Park, Kansas 66211 Audit period: Year ended December 31, 2022 The findings from December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Financial Statement Findings None Federal Award Findings FINDING NO 2022-001: Section 811, CFDA 14.181 Condition: Replacement reserve deposits were not made on a monthly basis and only nine deposits were made in 2022. Criteria: The regulatory agreement requires monthly deposits to the replacement reserve account. Effect: The replacement reserve account was underfunded at year-end. Context: All 2022 bank statements for the replacement reserve account were reviewed and the deposit dates noted. There were no deposits made for April, July or August 2022. There were no questioned costs. Cause: Due to cash flow, management was not able to make the deposits to the replacement reserve account on a monthly basis. Recommendation: Management should prioritize replacement reserve deposits to ensure they are made on a monthly basis. Additionally, management should make the deposits for the three months as soon as possible. Management Response and Corrective Action Plan Response: The required monthly deposit of $700 to the Reserve for Replacement Account was not made in April 2022, due to cash flow issues resulting from high expenses for snow removal in prior months which required completion of a payment plan in order to assure continued service. The required monthly deposits of $700 to the Reserve for Replacement Account were not made in July or August 2022, due to turnover in the Finance Department. A total of $2,100 is due to be deposited into this account; this will be done as soon as possible in 2023. Corrective Action Plan: Deposits to the Reserve for Replacement Account will be prioritized. Payment plans to vendors for non-critical items will be established and followed; payment of management fees to the managing agent, Mental Health America of the Heartland, will be deferred as needed until cash flow improves. Effort will be made to make all payments due to the managing agent within the calendar year, and efforts to seek additional funding for the property to improve overall funds available and cash flow will continue. The President/CEO and Director, Housing will review the Reserve for Replacement Account at semi-monthly cash planning meetings to assure that deposits are not overlooked.
View Audit 35529
Finding 36901 (2022-001)
Significant Deficiency 2022
Maple-Claremont, Inc.
NY
HUD Housing Programs
Persons Responsible: Irene Math, CFO Karen Rosenthal, Controller View of Responsible Officials: To address this issue the monthly replacement reserve bank transfers have been set up in the banking system as ongoing automatic recurring transfers. A separate Financial Close and Compliance Check list w...
Persons Responsible: Irene Math, CFO Karen Rosenthal, Controller View of Responsible Officials: To address this issue the monthly replacement reserve bank transfers have been set up in the banking system as ongoing automatic recurring transfers. A separate Financial Close and Compliance Check list will be put in place for Maple- Claremont and a step is will be added to the to reconcile cash (review and post recurring bank transfer activity) quarterly. An additional step will be added to assess any future changes to the replacement reserve transfer levels when the Contract renews annually. Estimated completion date: March 2023
View Audit 25438
B'nai B'rith Iii, Inc.
MA
Questioned Costs Special Tests & Provisions HUD Housing Programs
Finding 2022-001 a. Comments on the Finding and Each Recommendation Management concurs with the finding that the monthly deposits to the replacement reserve were not made resulting in a shortfall of $5,926. b. Actions Taken or Planned on the Finding Management transferred $5,926 into the replacemen...
Finding 2022-001 a. Comments on the Finding and Each Recommendation Management concurs with the finding that the monthly deposits to the replacement reserve were not made resulting in a shortfall of $5,926. b. Actions Taken or Planned on the Finding Management transferred $5,926 into the replacement reserve account on March 22, 2023 to cover the shortfall.
View Audit 34218 Questioned Costs: $1
Asi Kansas City, Inc.
MN
Questioned Costs HUD Housing Programs
ASI KANSAS CITY, INC. HUD PROJECT NO. 084-HD054 CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ASI Kansas City, Inc. respectfully submits the following corrective action plan for the year ended June 30, ...
ASI KANSAS CITY, INC. HUD PROJECT NO. 084-HD054 CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ASI Kansas City, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: June 30, 2022 The findings from the June 30, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT NONE FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 The Project did not make three months of HUD required deposits into its replacement for reserve account. Recommendation: The Project should deposit $8,800 into the replacement reserve account. Action Taken: The Project agrees with the finding. Management deposited $8,800 into the replacement reserve account in July 2022 when it realized the error. If the Department of Housing and Urban Development has questions regarding this plan, please call Chuck Reuter at 651-645-7271.
View Audit 36126 Questioned Costs: $1
Finding 36765 (2022-002)
Material Weakness 2022
Gering Elderly Housing Corporation
NE
Allowable Costs / Cost Principles HUD Housing Programs Material Weakness
Finding 2022-002: Allowable Costs Section 202 Capital Advance, 14.157 Material Weakness I agree with the finding. The previous management did not submit budget for the year 2021-2022. Although I submitted a budget for the year, HUD only renewed the previous budget on file as they needed to compl...
Finding 2022-002: Allowable Costs Section 202 Capital Advance, 14.157 Material Weakness I agree with the finding. The previous management did not submit budget for the year 2021-2022. Although I submitted a budget for the year, HUD only renewed the previous budget on file as they needed to complete approval by 5-1-2022 of the New Management Agent. HUD approval effectively locked in the budget for the period 7/1/2022 -6/30/23. A revised budget has been submitted and approved by the Board of Directors for the period 7/1/2022 ? 6/30/2023. A budget will be prepared and submitted to both the Board and HUD for the period 7/1/2023 ? 6/30/2024.
View Audit 36057
Finding 36764 (2022-002)
Material Weakness 2022
Asi - Jackson County, Inc.
MN
Questioned Costs HUD Housing Programs Reporting
ASI - JACKSON COUNTY, INC. HUD PROJECT NO. 126-HD028 CORRECTIVE ACTION PLAN Department of Housing and Urban Development ASI-Jackson County, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of Independent Public Accounting Fir...
ASI - JACKSON COUNTY, INC. HUD PROJECT NO. 126-HD028 CORRECTIVE ACTION PLAN Department of Housing and Urban Development ASI-Jackson County, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of Independent Public Accounting Firm: Bjorklund & Montplaisir 1 Lincoln Center, Suite 470 10300 SW Greenburg Road Portland, Oregon 97223 Audit period: January 1, 2022 through December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the number assigned in the schedule. Finding No. 2022-002 - Section 811, CFDA 14.181 Recommendation: The Project should deposit the reserve for replacement shortage of $3,271. Planned Corrective Action: Once the Project starts receiving the subsidy payments, the reserve for replacement deposits will be caught up and made monthly thereafter. Anticipated Date of Completion: June 30, 2023 If the Department of Housing and Urban Development has questions regarding this plan, please call Chuck Reuter at (651) 645-7271. Sincerely, 04/26/23 Chuck Reuter Date
View Audit 35137 Questioned Costs: $1
Finding 36763 (2022-001)
Material Weakness 2022
Asi - Jackson County, Inc.
MN
Questioned Costs HUD Housing Programs Eligibility
ASI - JACKSON COUNTY, INC. HUD PROJECT NO. 126-HD028 CORRECTIVE ACTION PLAN Department of Housing and Urban Development ASI-Jackson County, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of Independent Public Accounting Fir...
ASI - JACKSON COUNTY, INC. HUD PROJECT NO. 126-HD028 CORRECTIVE ACTION PLAN Department of Housing and Urban Development ASI-Jackson County, Inc. respectfully submits the following corrective action plan for the year ended December 31, 2022. Name and address of Independent Public Accounting Firm: Bjorklund & Montplaisir 1 Lincoln Center, Suite 470 10300 SW Greenburg Road Portland, Oregon 97223 Audit period: January 1, 2022 through December 31, 2022 The findings from the December 31, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the number assigned in the schedule. FINDINGS ? FINANCIAL STATEMENT AND FEDERAL AWARD FINDING Department of Housing and Urban Development Finding No. 2022-001 - Section 811, CFDA 14.181 Recommendation: The Project should complete the recertification process for the remaining tenants. Planned Corrective Action: The tenant recertifications will be monitored by the owner to ensure they are being completed in a timely manner. Anticipated Date of Completion: June 30, 2023 If the Department of Housing and Urban Development has questions regarding this plan, please call Chuck Reuter at (651) 645-7271. Sincerely, 04/26/23 Chuck Reuter Date
View Audit 35137 Questioned Costs: $1
Finding 36744 (2022-002)
Significant Deficiency 2022
Northland Pines School District
WI
Internal Control / Segregation of Duties Allowable Costs / Cost Principles HUD Housing Programs
2022-002 Journal Entry Approval Recommendation: We recommend the District review its written procedures to ensure there are adequate controls over journal entry reviews. Explanation of Disagreement with Audit Finding: There is no disagreement with the audit finding. Action Taken in Response to Fi...
2022-002 Journal Entry Approval Recommendation: We recommend the District review its written procedures to ensure there are adequate controls over journal entry reviews. Explanation of Disagreement with Audit Finding: There is no disagreement with the audit finding. Action Taken in Response to Finding: The Business Manager will review and approve all journal entries submitted via Skyward by the Accounting Coordinator and ensure proper supporting documentation is attached to each entry. In turn, the Accounting Coordinator will do the same for all journal entries submitted by the Business Manager. Name of Responsible Official: Tera Fritz, Business Manager Expected Completion Date: July 1, 2022
View Audit 25955
Finding 36711 (2022-014)
Material Weakness 2022
Government of the District of Columbia
DC
Student Financial Aid Eligibility HUD Housing Programs § 200.303
DOEE agrees with the conditions and recommendations of this finding. DOEE proposes to strengthen its controls in the following manner: ? DOEE?s third party database developer updated the code in fiscal year 2022 to prevent occurrences of incorrect benefit amounts generated due to an error in ident...
DOEE agrees with the conditions and recommendations of this finding. DOEE proposes to strengthen its controls in the following manner: ? DOEE?s third party database developer updated the code in fiscal year 2022 to prevent occurrences of incorrect benefit amounts generated due to an error in identifying correctly inputted income amounts. The overall operations and maintenance of the eligibility systems ensure the code remains updated with accurate information. ? In fiscal year 2022, DOEE implemented a quality assurance (Q/A) check of benefit payments to identify database errors and duplicate benefits before submitting benefit payments to Utility vendors. DOEE continues this process today to ensure that database errors are identified and addressed in a timely manner. DOEE?s database developer will create and modify the second review report that is exportable to formats that can be read and understood and inclusive of all signed second application reviews. ? DOEE will conduct, and require participation by staff in, quarterly system demonstration and refresher trainings in order to strengthen existing policies and procedures to ensure the review of applications and household size are correctly recorded into the system. See Corrective Action Plan for chart/table
View Audit 31369
Finding 36694 (2022-001)
Significant Deficiency 2022
The Housing Authority of the City of Greenville
SC
HUD Housing Programs Eligibility Significant Deficiency
The findings from the Summary of Auditor's Results: Section Ill - Federal Award Findings 2022-001 - Eligibility - Housing Choice Voucher - 14.871 Significant Deficiency and Material Noncompliance Summary of Condition and Criteria Incomplete documentation and income calculation errors. Recommen...
The findings from the Summary of Auditor's Results: Section Ill - Federal Award Findings 2022-001 - Eligibility - Housing Choice Voucher - 14.871 Significant Deficiency and Material Noncompliance Summary of Condition and Criteria Incomplete documentation and income calculation errors. Recommendation We recommend the Authority increase training and cross-training to better prepare staff to adjust to periods of high turnover and increased supervisory and quality control reviews, to ensure compliance with HUD regulations. Corrective Action The HCV department is recently under new management; all procedures are being evaluate for accuracy, with emphasis on the noted area of noncompliance. There will be increased staff training and file review.
View Audit 37268
Finding 36691 (2022-001)
Significant Deficiency 2022
Baptist Educational and Missionary Services, Inc.054-Eh131-Wah-L8
SC
Questioned Costs Subrecipient Monitoring HUD Housing Programs
Finding #2022-001 Comments on Findings and Recommendation: At December 31, 2022, deposits to the reserve for replacements account of $3,846 had not been made. Management should transfer $3,846 from the operating account to the reserve for replacements account. Action(s) taken or planned on the findi...
Finding #2022-001 Comments on Findings and Recommendation: At December 31, 2022, deposits to the reserve for replacements account of $3,846 had not been made. Management should transfer $3,846 from the operating account to the reserve for replacements account. Action(s) taken or planned on the finding: Management concurs with the finding and recommendation and transferred $3,846 on March 22, 2023 to the reserve for replacements account.
View Audit 32593 Questioned Costs: $1
Dickinson Senior Housing, Inc.
MN
Questioned Costs HUD Housing Programs
DICKINSON SENIOR HOUSING, INC. HUD PROJECT NO. 094-EE006 CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Dickinson Senior Housing, Inc. respectfully submits the following corrective action plan for the y...
DICKINSON SENIOR HOUSING, INC. HUD PROJECT NO. 094-EE006 CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Dickinson Senior Housing, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: June 30, 2022 The findings from the June 30, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT NONE FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: SECTION 202, ASSISTANCE LISTING NUMBER 14.157 The Project paid the expense of another project under common management. Recommendation: The Project should carefully review invoices before payment to make sure it pays the correct amount. Action Taken: The Project agrees with the finding. The accounts payable staff will be reminded to be careful when entering invoices for payment. If the Department of Housing and Urban Development has questions regarding this plan, please call Chuck Reuter at 651-645-7271.
View Audit 33385 Questioned Costs: $1
Cheyenne Senior Housing, Inc.
MN
HUD Housing Programs
CHEYENNE SENIOR HOUSING, INC. HUD PROJECT NO. 109-EE012 CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Cheyenne Senior Housing, Inc. respectfully submits the following corrective action plan for the yea...
CHEYENNE SENIOR HOUSING, INC. HUD PROJECT NO. 109-EE012 CORRECTIVE ACTION PLAN YEAR ENDED JUNE 30, 2022 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Cheyenne Senior Housing, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Hinrichs & Associates, Ltd. 1000 Shelard Parkway, Suite 110 Minneapolis, MN 55426 Audit Period: June 30, 2022 The findings from the June 30, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. Section A of the schedule, Summary of Audit Results, does not include findings and is not addressed. FINDINGS - FINANCIAL STATEMENT AUDIT NONE FINDINGS - FEDERAL AWARD PROGRAMS AUDIT DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT FINDING 2022-001: SECTION 202, ASSISTANCE LISTING NUMBER 14.157 Condition: For one of the tenant files tested, there was a mathematical error in computing the tenant's medical expense deduction in the process of computing the tenant share of monthly rent. Recommendation: The Project should recompute the HUD subsidy and tenant rent for this tenant and adjust a future monthly billing, if necessary. Project managers should be aware of the importance of computing the tenant's medical expense deduction accurately. Action Taken: The Project agrees with the finding. Tenant rent was recomputed and management will adjust a future monthly HUD billing. If the Department of Housing and Urban Development has questions regarding this plan, please call Chuck Reuter at 651-645-7271.
View Audit 32148
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