Finding 37073 (2022-001)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2022
Accepted
2022-12-13

AI Summary

  • Core Issue: Management missed the deadline for submitting unaudited financials, which is required within 2 months after the fiscal year end.
  • Impacted Requirements: The Authority is not in compliance with HUD reporting requirements due to late submissions.
  • Recommended Follow-Up: Improve internal controls over financial reporting to ensure timely submission of financial data.

Finding Text

Financial Data Schedule (FDS) submission for unaudited financials are due within 2 months after the fiscal year end (24 CFR section 5.801). Management missed deadlines for its unaudited submissions. Upon review of the unaudited FDS submission, we noted that the date of the submission was passed the due date. Management was late in submitting its financial information to its fee accountant. This in part was caused by software changes that limited its ability to produce timely and reliable financial data. The Authority is not in compliance with HUD reporting requirements. The Authority needs to improve its internal controls over financial reporting by submitting its financial data on a timely basis. We agree with this finding and have outlined our plan of action in our corrective action plan.

Corrective Action Plan

Finding 2022-001 ? Financial Data Schedule (FDS) Reporting ? Significant Deficiency ? CFDA #14.871 Corrective Action Plan: The Housing Authority has already began improvements to maintaining and reconciling the general ledger accounts on a consistent monthly basis. The fee accountant will assist with reconciliations needed in order to meet the HUD reporting FDS deadlines through the REAC website. Person Responsible: Bytha Kilgore, Director of Finance (423) 378-2936 Anticipated Completion Date: June 15, 2023 35

Categories

HUD Housing Programs Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 37074 2022-001
    Significant Deficiency
  • 613515 2022-001
    Significant Deficiency
  • 613516 2022-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.871 Section 8 Housing Choice Vouchers $706,401
14.267 Continuum of Care Program $497,744
14.241 Housing Opportunities for Persons with Aids $341,733
14.896 Family Self-Sufficiency Program $101,600
14.850 Public and Indian Housing $96,900
14.872 Public Housing Capital Fund $53,487