Corrective Action Plans

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2. Finding 2022-002 a. Comments on the Finding and Each Recommendation We recommend that Management should establish internal controls and procedures to ensure that required residual receipts reserve deposits are made timely. b. Action(s) Taken or Planned on the Finding The management agent wil...
2. Finding 2022-002 a. Comments on the Finding and Each Recommendation We recommend that Management should establish internal controls and procedures to ensure that required residual receipts reserve deposits are made timely. b. Action(s) Taken or Planned on the Finding The management agent will perform and review the surplus cash calculation and deposit any surplus cash in the residual receipts account within the 90 day requirement.
1. Finding 2022-001 a. Comments on the Finding and Each Recommendation We recommend that the Board of Directors continues to work with HUD to resolve the outstanding balance. b. Action(s) Taken or Planned on the Finding The Board of Directors has continued to work with HUD to resolve the outstan...
1. Finding 2022-001 a. Comments on the Finding and Each Recommendation We recommend that the Board of Directors continues to work with HUD to resolve the outstanding balance. b. Action(s) Taken or Planned on the Finding The Board of Directors has continued to work with HUD to resolve the outstanding balance. The last communication from HUD was on July 28, 2022 noting the issue is currently under review.
Incorrect and Late Returns of Title IV Funds (R2T4) Planned Corrective Action: Executive Director of Financial Aid has reviewed and updated policy and COD system set-up to ensure correct calculations. Executive Director of Financial Aid provided in-house R2T4 training specific to WBU for all staff ...
Incorrect and Late Returns of Title IV Funds (R2T4) Planned Corrective Action: Executive Director of Financial Aid has reviewed and updated policy and COD system set-up to ensure correct calculations. Executive Director of Financial Aid provided in-house R2T4 training specific to WBU for all staff as well as will ensure all pertinent staff responsible for R2T4 complete R2T4 training provided by FSA and purchased through NASFAA. Audit report is now generated weekly to identify students who have withdrawn and reviewed by appropriate staff to ensure timely R2T4 completions. Executive Director of Financial Aid is working with IT (and others) to integrate BlackBoard course activity data with PowerCampus for most accurate record of course attendance and last date of academically related activity for all students. This implementation is being piloted during Fall 2 session, with plans for full implementation for the Spring 2023 term. WBU has funded a Financial Aid Compliance Specialist position in the Office of Financial Aid. Once filled, this position with be devoted to internal audit and federal/state regulation compliance. Person Responsible for Corrective Action Plan: Christy Miller, Executive Director of Financial Aid Anticipated Date of Completion: January 2023
View Audit 40639 Questioned Costs: $1
Name of Contact Person: Teri Zaner, CFO Management Response: Management is working with the Site...
Name of Contact Person: Teri Zaner, CFO Management Response: Management is working with the Site Manager on instituting new controls to prevent the error from happening in the future. Planned Corrective Action: Going forward, management will be working with the Site Manager on refining controls to more timely detect and correct any issues. It is anticipated that this issue will be resolved by December 1, 2022.
Finding 2022-002 - (Supportive Housing for the Elderly 14.157); Concur or Do Not Concur with this Finding - Concur; Agree or Disagree with auditor recommendations - Agree; Completion Date or Proposed Completion Date -September 26, 2022; Actions Taken or Planned on the Finding - Management has streng...
Finding 2022-002 - (Supportive Housing for the Elderly 14.157); Concur or Do Not Concur with this Finding - Concur; Agree or Disagree with auditor recommendations - Agree; Completion Date or Proposed Completion Date -September 26, 2022; Actions Taken or Planned on the Finding - Management has strengthened and improved internal control over compliance with respect to required residual receipts deposit.; Contact Person First Name - Dawn; Contact Person Last Name - Cole.
Finding 2022-001 - (Supportive Housing for the Elderly 14.157); Concur or Do Not Concur with this Finding - Concur; Agree or Disagree with auditor recommendations - Agree; Completion Date or Proposed Completion Date -September 16, 2022; Actions Taken or Planned on the Finding - Management has made t...
Finding 2022-001 - (Supportive Housing for the Elderly 14.157); Concur or Do Not Concur with this Finding - Concur; Agree or Disagree with auditor recommendations - Agree; Completion Date or Proposed Completion Date -September 16, 2022; Actions Taken or Planned on the Finding - Management has made the required deposit into the residual receipts account.; Contact Person First Name - Dawn; Contact Person Last Name - Cole.
View Audit 39366 Questioned Costs: $1
September 23, 2022 To the Department of Housing & Urban Development Re: Corrective Action Plan New Life Homes 6 respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Palmer & Company 701 Osuna NE, Ste 100 A...
September 23, 2022 To the Department of Housing & Urban Development Re: Corrective Action Plan New Life Homes 6 respectfully submits the following corrective action plan for the year ended June 30, 2022. Name and address of independent public accounting firm: Palmer & Company 701 Osuna NE, Ste 100 Albuquerque, NM 87113 Audit period: June 30, 2022 The findings from the June 30, 2022 schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS - FEDERAL AWARD PROGRAMS AUDITS FINDING 2022-001 - Special Tests and Provisions - Reserve for Replacement Criteria: Total cash of $3,552 was required to be deposited into the Reserve for Replacement account by June 30, 2022 Statement of Condition: As of June 30, 2022, the Reserve for Replacement only had $1,480 deposited during the year. Cause: Management did not meet the annual funding requirement for the Reserve for Replacement account. Effect or Potential Effect: The project was not in compliance with the Capital Advance and current HUD regulations, the project?s Reserve for Replacement was under-funded for the current year by $2,072. Auditor Non-Compliance Code: B Questioned Cost: $2,072 Reporting Views of Responsible Officials: Management agrees with the Reserve for Replacement calculations and is aware of the current deposit required to the Reserve for Replacement. 1816 E. Mojave Street ? Farmington, NM 87401 ? 505-325-6515 Auditor?s Summary of Auditee?s Comments on the Findings and Recommendations: Management has not transferred the full obligation of $2,072 to the Reserve for Replacement account as of September 23, 2022 due to insufficient funds. This finding is therefore, unresolved. Action Plan: Management did transfer $1,776 into the Reserve for Replacement account on 9/20/2022. The rest of the funds will be transferred as soon as cash flow allows.
Statement of Condition 2022-001 (Assistance Listing 14.157): During the year ended March 31, 2022, the Corporation paid expenses totaling $23,539 on behalf of an affiliated entity without HUD approval. Recommendation: The affiliated entity should repay $23,539 to the Corporation. Management Response...
Statement of Condition 2022-001 (Assistance Listing 14.157): During the year ended March 31, 2022, the Corporation paid expenses totaling $23,539 on behalf of an affiliated entity without HUD approval. Recommendation: The affiliated entity should repay $23,539 to the Corporation. Management Response: Agree. The affiliated entity repaid the Corporation $23,539 on April 7, 2022.
View Audit 47856 Questioned Costs: $1
2022-003 Reporting Condition: A total of five reports were selected for testing, including one annual report, two quarterly reports related to the Student Portion and two quarterly reports related to the Institutional Portion. Of these five reports: 1. All reports lacked evidence of proper review a...
2022-003 Reporting Condition: A total of five reports were selected for testing, including one annual report, two quarterly reports related to the Student Portion and two quarterly reports related to the Institutional Portion. Of these five reports: 1. All reports lacked evidence of proper review and approval by authorized individuals before submission of the report to the ED. 2. The Quarterly Student report for the period ended March 31, 2022 was not submitted in a timely manner. 3. The Quarterly Institutional report for the period ended September 30, 2021 was not submitted in a timely manner. 4. The Quarterly Institutional report for the period ended March 31, 2022 was not submitted in a timely manner. Correction: With respect to item #1, internal controls will be implemented for a second review of all quarterly reports by a member of the business office to verify accuracy before being submitted to the Department of Education and uploaded to the EWC website. This correction is being offered for a second year in a row due to the timing of when the FY21 audit was completed. The FY21 audit was completed August 17, 2022, which was more than 8 months past the normal completion time frame due to the cyber event that occurred in June 2021. Items #2-4 reference reports that were not reported in a timely manner. Reminders in the calendar have been created to ensure completion of the reports. Information has also been shared with the College webmaster as to when reports need to be uploaded for timely submissions. Internal controls will be used to verify accuracy of data with the financial aid office, but also a final review that shows actual submission of the reports to the Department of Education and to the EWC website. This correction is being offered for a second year in a row due to the timing of when the FY21 audit was completed. The FY21 audit was completed August 17, 2022, which was more than 8 months past the normal completion time frame due to the cyber event that occurred in June 2021.
Finding 41562 (2022-001)
Significant Deficiency 2022
Finding #2022-001 Comments on the Finding and Each Recommendation Statement of condition #2022-001: The Corporation received a score of 46b on a physical inspection performed by a representative of HUD on December 29, 2021. Recommendation: Management should continue to conduct routine unit and g...
Finding #2022-001 Comments on the Finding and Each Recommendation Statement of condition #2022-001: The Corporation received a score of 46b on a physical inspection performed by a representative of HUD on December 29, 2021. Recommendation: Management should continue to conduct routine unit and general Property inspections and deficiencies should be corrected in a timely manner. Action(s) taken or planned on the finding: Agree. Management has responded to HUD in regards to this inspection and has addressed all exigent health and safety issues.
Name of auditee: Rivercrest Commons Housing Development Fund Company, Inc. Project No.: 014-HDl 19 TIN: 20-0597209 Name of audit firm: EFPR Group, CP As, PLLC Period covered by audit: December 31, 2022 CAP prepared by: Mark Bolebruch, Accountant accounting@amsterdamhousingauthority.org Finding 2022-...
Name of auditee: Rivercrest Commons Housing Development Fund Company, Inc. Project No.: 014-HDl 19 TIN: 20-0597209 Name of audit firm: EFPR Group, CP As, PLLC Period covered by audit: December 31, 2022 CAP prepared by: Mark Bolebruch, Accountant accounting@amsterdamhousingauthority.org Finding 2022-003 Management understands HUD's residual receipts requirement and will deposit $5,000 by December 31, 2023.
Name of auditee: Rivercrest Commons Housing Development Fund Company, Inc. Project No.: 014-HDl 19 TIN: 20-0597209 Name of audit firm: EFPR Group, CP As, PLLC Period covered by audit: December 31, 2022 CAP prepared by: Mark Bolebruch, Accountant accounting@amsterdamhousingauthority.org ...
Name of auditee: Rivercrest Commons Housing Development Fund Company, Inc. Project No.: 014-HDl 19 TIN: 20-0597209 Name of audit firm: EFPR Group, CP As, PLLC Period covered by audit: December 31, 2022 CAP prepared by: Mark Bolebruch, Accountant accounting@amsterdamhousingauthority.org Finding 2022-002 The Company will work to engage its auditors to perform the December 31, 2023 audit in March of 2024 and complete the audited submission within 90 days after the end of the fiscal year.
Name of auditee: Rivercrest Commons Housing Development Fund Company, Inc. Project No.: 014-HDl 19 TIN: 20-0597209 Name of audit firm: EFPR Group, CP As, PLLC Period covered by audit: December 31, 2022 CAP prepared by: Mark Bolebruch, Accountant accounting@amsterdamhousingauthority.org Finding 2022-...
Name of auditee: Rivercrest Commons Housing Development Fund Company, Inc. Project No.: 014-HDl 19 TIN: 20-0597209 Name of audit firm: EFPR Group, CP As, PLLC Period covered by audit: December 31, 2022 CAP prepared by: Mark Bolebruch, Accountant accounting@amsterdamhousingauthority.org Finding 2022-001 Management understands HUD's required deposit requirement and will deposit 12 months going forward.
2022-2 Residual Receipt The budget of managing agent is limited so the recommendation of more employees cannot be assumed at this time, however management will be evaluating functions performed by the accountant Person in charge will be the Project Administrator and Mr. Jose Feliciano Executive Dire...
2022-2 Residual Receipt The budget of managing agent is limited so the recommendation of more employees cannot be assumed at this time, however management will be evaluating functions performed by the accountant Person in charge will be the Project Administrator and Mr. Jose Feliciano Executive Director of the Management Agent.
Finding Number: 2022-1 Payment of invoices before 30 days of received. The project staff was oriented about the importance of make a payment 30 days after receive the invoice. The plan of correction empathizes in verify weekly the supplier?s invoices and establish a payment date not more than 30 day...
Finding Number: 2022-1 Payment of invoices before 30 days of received. The project staff was oriented about the importance of make a payment 30 days after receive the invoice. The plan of correction empathizes in verify weekly the supplier?s invoices and establish a payment date not more than 30 days of the invoice was received.
Finding 2022-001 ? Capital Fund Program Accounting ? Noncompliance & Material Weakness ? Cash Management & Program Compliance ? CFDA # 14.872 ? Grant Years 2018, 2019 Corrective Action Plan: The Martinsburg Housing Authority will review our procedure for requisitioning of funds for CFP payments. ...
Finding 2022-001 ? Capital Fund Program Accounting ? Noncompliance & Material Weakness ? Cash Management & Program Compliance ? CFDA # 14.872 ? Grant Years 2018, 2019 Corrective Action Plan: The Martinsburg Housing Authority will review our procedure for requisitioning of funds for CFP payments. We will establish a payment review and withdrawal procedure to align with the regulations for timely fund withdrawals from LOCCS and payment of funds. Person Responsible: Catherine Dodson, Executive Director Anticipated Completion Date: June 30, 2023
2022-003 Housing Choice Vouchers -Assistance Listing No. 14.871 - Special Tests - HQS Inspections Recommendation: The Authority should imple...
2022-003 Housing Choice Vouchers -Assistance Listing No. 14.871 - Special Tests - HQS Inspections Recommendation: The Authority should implement processes to ensure all HQS biennial and re-inspections are completed timely and that there is proper documentation of approved extensions and abatements. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: During this time GHA was short staffed and had a large number of initial inspections which are necessary to execute HAP contracts timely and to ensure adequate lease up. This coupled with the requirement for routine regular inspections created a large number of inspections at one time. During that time reports were run monthly to identify inspection requirement dates. Currently, GHA is caught up with inspections and inspections are three months ahead. Going forward, GHA will run the inspection reports twice a month to ensure inspection dates are not missed. Name(s) of the contact person(s) responsible for corrective action: Maria Godwin Planned completion date for corrective action plan: This is complete. GHA has hired and trained a new inspector and all inspections are current and three months ahead. GHA will run the inspection ad-hoc report twice a month to ensure inspection dates are tracked thoroughly. GHA will continue to conduct and submit all inspections timely.
2022-002 Housing Choice Vouchers - Assistance Listing No. 14.871 - Eligibility Recommendation: The Authority should implement processes to ensure...
2022-002 Housing Choice Vouchers - Assistance Listing No. 14.871 - Eligibility Recommendation: The Authority should implement processes to ensure that all documentation is received and that the correct inputs are being accurately reported on the HUD-50058. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: During this time GHA's HCV program was extremely short staffed and GHA was using temporary employees to assist in program delivery. Specifically, the department suffered two staff- members deaths, one family emergency that removed dedicated staff from this task, and two resignations. GHA has hired and trained new staff to ensure that recertifications are being performed annually for all tenants as applicable. The annual recertifications will be three months ahead by the end of 2023. Name(s) of the contact person(s) responsible for corrective action: Maria Godwin Planned completion date for corrective action plan: GHA has hired and trained new staff and will conduct additional refresher training courses for existing staff focusing on accuracy. This will be complete by August 2023. GHA annual recertification's are currently being completed timely and will be three months ahead by the end of 2023.
View Audit 37744 Questioned Costs: $1
2022-001 Housing Choice Vouchers - Assistance Listing No. 14.871 - Reporting Recommendation: The Authority should implement processes to ensure...
2022-001 Housing Choice Vouchers - Assistance Listing No. 14.871 - Reporting Recommendation: The Authority should implement processes to ensure the HUD-50058's are submitted into the PIC system timely. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned/taken in response to finding: During this time GHA's HCV program was extremely short staffed and GHA was using temporary employees to assist in program delivery. Specifically, the department suffered two staff- members deaths, one family emergency that removed dedicated staff from this task, and two resignations. GHA has hired and trained new staff and increased the form 50058 submissions times to daily. GHA also provided training to existing staff on the importance of timely completion of form 50058. There is now dedicated back-up staff to assist with this important task. Name(s) of the contact person(s) responsible for corrective action: Maria Godwin Planned completion date for corrective action plan: This is complete. GHA has hired and trained both new and existing staff in form 50058 submission. Form 50058's are submitted daily.
2022-002 Federal agency: U.S. Department of Housing and Urban Development Federal program title: Supportive Housing for the Elderly Section 202 CFDA Number: 14.157 Criteria or specific requirement: Unapproved replacement reserve withdrawal. Condition: The Corporation mistakenly withdrew an unapprove...
2022-002 Federal agency: U.S. Department of Housing and Urban Development Federal program title: Supportive Housing for the Elderly Section 202 CFDA Number: 14.157 Criteria or specific requirement: Unapproved replacement reserve withdrawal. Condition: The Corporation mistakenly withdrew an unapproved amount from the replacement reserve account in February 2022. Questioned costs: 7,796 Context: Upon receiving proper HUD withdrawal approval, the Corporation mistakenly duplicated the amount of the withdrawal. Upon discover of this mistake, these funds were deposited back into the replacement reserve account in February 2022. Recommendation: The Corporation should ensure all replacement reserve amounts are properly reviewed and approved prior to withdrawal occurs. Action taken in response to finding: Managements acknowledges this finding and is taking steps to correct. Management has counseled HUD building management on the need for appropriate process for handling of the replacement reserve account funds in the future. Name of contact person responsible for corrective action: Jeffrey Carraway
View Audit 53437 Questioned Costs: $1
2022-001 Federal agency: U.S. Department of Housing and Urban Development Federal program title: Supportive Housing for the Elderly Section 202 CFDA Number: 14.157 Criteria or specific requirement: Expired Project Rental Assistance Contract (PRAC). Condition: The Corporation did not renew the PRAC t...
2022-001 Federal agency: U.S. Department of Housing and Urban Development Federal program title: Supportive Housing for the Elderly Section 202 CFDA Number: 14.157 Criteria or specific requirement: Expired Project Rental Assistance Contract (PRAC). Condition: The Corporation did not renew the PRAC timely. Context: The PRAC expired September 30, 2021, and was not renewed until February 14, 2022. Recommendation: The Corporation should ensure the PRAC is renewed on a timely basis annually. Action taken in response to finding: Managements acknowledges this finding and is taking steps to correct. Management has counseled HUD building management on the need for timely submissions of proposed budgets and contract completion. A master schedule has been set up and all budget submissions will now be reviewed by the Finance Department prior to submission. Name of contact person responsible for corrective action: Jeffrey Carraway
2022-001 Provider Relief Fund Reporting of Lost Revenue Corrective action planned: Use of the new methodology for calculating net patient revenue for all subsequent reporting periods. Anticipated completion date: Complete as of May 11, 2023 Contact person responsible for corrective action: Denna Sta...
2022-001 Provider Relief Fund Reporting of Lost Revenue Corrective action planned: Use of the new methodology for calculating net patient revenue for all subsequent reporting periods. Anticipated completion date: Complete as of May 11, 2023 Contact person responsible for corrective action: Denna Stavig, Director of Finance
Finding Number: 2022-001 Condition: The Company has a sliding fee discount policy that is based on income and family size in place. However, management did not follow the Company's policy for all patients during the period under audit. Planned Corrective Action: The Company will maintain a master r...
Finding Number: 2022-001 Condition: The Company has a sliding fee discount policy that is based on income and family size in place. However, management did not follow the Company's policy for all patients during the period under audit. Planned Corrective Action: The Company will maintain a master roster of all eligible and approved sliding fee patients. On a monthly basis the listing of patients who have received a sliding fee adjustment will be compared and verified against the master roster of all eligible and approved sliding fee patients. Any patient who received a sliding fee adjustment and is not on the master roster will be researched and corrected. Contact person responsible for corrective action: William E. Collin Anticipated Completion Date: 6/1/2023
TLS has implemented the following procedures to ensure a copy of lease agreements as supporting documents for rental assistance payments. The new CoC/HUD Programs Manager has been auditing all rental assistance clients to ensure each client has the proper documentation. TLS utilizes a flowchart to d...
TLS has implemented the following procedures to ensure a copy of lease agreements as supporting documents for rental assistance payments. The new CoC/HUD Programs Manager has been auditing all rental assistance clients to ensure each client has the proper documentation. TLS utilizes a flowchart to document all new rental assistance intakes. In addition, there are checklists in every file and a spreadsheet was created to track all documentation.
Management?s Response ? The Police Jury will adhere to the standards required by Section 8 administrative plan. A checklist will be created to effectively monitor that all documentation is in the tenant files.
Management?s Response ? The Police Jury will adhere to the standards required by Section 8 administrative plan. A checklist will be created to effectively monitor that all documentation is in the tenant files.
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