Corrective Action Plans

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In one (1) instance out of seventeen (17) tenant files tested, the lease addendum for violence against women was dated after the effective date on the Form HUD-50059.
In one (1) instance out of seventeen (17) tenant files tested, the lease addendum for violence against women was dated after the effective date on the Form HUD-50059.
In eight (8) instances out of seventeen (17) tenant files tested, the effective date on the Notification of Rent Increase resulting from Recertification Processing – Section 202/8 or 202 PACs form, did agree to the effective date on the HUD Form-50059.
In eight (8) instances out of seventeen (17) tenant files tested, the effective date on the Notification of Rent Increase resulting from Recertification Processing – Section 202/8 or 202 PACs form, did agree to the effective date on the HUD Form-50059.
In one (1) instance out of seventeen (17) tenant files tested, the Notification of Rent Increase resulting from Recertification Processing – Section 202/8 or 202 PACs form, was not maintained in the tenant’s file.
In one (1) instance out of seventeen (17) tenant files tested, the Notification of Rent Increase resulting from Recertification Processing – Section 202/8 or 202 PACs form, was not maintained in the tenant’s file.
In one (1) instance out of seventeen (17) tenant files tested, the form used for the verification of criminal background check was dated after the effective date on the Form HUD-50059.
In one (1) instance out of seventeen (17) tenant files tested, the form used for the verification of criminal background check was dated after the effective date on the Form HUD-50059.
In one (1) instance out of seventeen (17) tenant files tested, the non-smoking lease addendum was dated after the effective date on the Form HUD-50059.
In one (1) instance out of seventeen (17) tenant files tested, the non-smoking lease addendum was dated after the effective date on the Form HUD-50059.
In one (1) instance out of seventeen (17) tenant files tested, the non-smoking lease addendum was not maintained in the tenant’s file.
In one (1) instance out of seventeen (17) tenant files tested, the non-smoking lease addendum was not maintained in the tenant’s file.
In one (1) instance out of seventeen (17) tenant files tested, the non-smoking lease addendum was not signed by the Management Agent.
In one (1) instance out of seventeen (17) tenant files tested, the non-smoking lease addendum was not signed by the Management Agent.
In five (5) instances out of seventeen (17) tenant files tested, the tenant’s income per the EIV was based on the net social security benefits as opposed to the gross social security benefits. As result, the HUD subsidy was not properly calculated on the Form HUD-50059.
In five (5) instances out of seventeen (17) tenant files tested, the tenant’s income per the EIV was based on the net social security benefits as opposed to the gross social security benefits. As result, the HUD subsidy was not properly calculated on the Form HUD-50059.
There were four (4) tenant files selected for testing, there either no supporting documentation or minimum documentation maintained in the tenant file, which did not allow for the completion of the audit process.
There were four (4) tenant files selected for testing, there either no supporting documentation or minimum documentation maintained in the tenant file, which did not allow for the completion of the audit process.
(1) Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor’s recommendation that Ridgeview Terrace, Inc. should process applicants and tenants, including recertification of tenants in accordance with guidelines established by the Department of Housing an...
(1) Comments on the Finding and Each Recommendation. Management concurs with the finding and the auditor’s recommendation that Ridgeview Terrace, Inc. should process applicants and tenants, including recertification of tenants in accordance with guidelines established by the Department of Housing and Urban Development prior to the tenant occupying the unit. In addition, a tenant file should be maintained for each move-out tenant. By performing these procedures, the risk of incurring questioned costs will be significantly reduced.
(2) Actions Taken on the Finding.
(2) Actions Taken on the Finding.
Management has implemented the following corrective actions:
Management has implemented the following corrective actions:
1. 100% Tenant-File Audit
1. 100% Tenant-File Audit
A 100% review of active tenant files and applicable move-out files is being conducted. The review will identify missing, incomplete, incorrectly dated, or inconsistent documentation and will establish a corrective-action log for each file.
A 100% review of active tenant files and applicable move-out files is being conducted. The review will identify missing, incomplete, incorrectly dated, or inconsistent documentation and will establish a corrective-action log for each file.
The audit will specifically verify:
The audit will specifically verify:
• HUD-50059 effective dates and signatures;
• HUD-50059 effective dates and signatures;
• timely execution of tenant and management certifications;
• timely execution of tenant and management certifications;
• EIV documentation and required supporting documentation;
• EIV documentation and required supporting documentation;
• Forms HUD-9887 and HUD-9887-A;
• Forms HUD-9887 and HUD-9887-A;
• annual recertification notices;
• annual recertification notices;
• housing quality inspection reports;
• housing quality inspection reports;
• quality assurance information forms;
• quality assurance information forms;
• VAWA lease addenda;
• VAWA lease addenda;
• rent-increase notifications;
• rent-increase notifications;
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