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Corrective Action Plans

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Finding 1982 (2023-001)
Significant Deficiency 2023
Kankakee County Housing Authority
IL
HUD Housing Programs
The Executive Director will start the budget process timely and present to the Board at the May meeting each year.
The Executive Director will start the budget process timely and present to the Board at the May meeting each year.
View Audit 3406
West House Corporation
RI
HUD Housing Programs Internal Control / Segregation of Duties
Management has reviewed all files, obtained the required information, and corrected calculations. Site staff will be trained in correct procedures.
Management has reviewed all files, obtained the required information, and corrected calculations. Site staff will be trained in correct procedures.
View Audit 3402
V. N. Housing Corporation
RI
HUD Housing Programs Internal Control / Segregation of Duties
Management has reviewed all files, obtained the required information, and corrected calculations. Site staff will be trained in correct procedures.
Management has reviewed all files, obtained the required information, and corrected calculations. Site staff will be trained in correct procedures.
View Audit 3401
Elder Care Two, Inc.
RI
HUD Housing Programs Internal Control / Segregation of Duties
Management has corrected the error.
Management has corrected the error.
View Audit 3384
Elder Care One, Inc.
RI
HUD Housing Programs Internal Control / Segregation of Duties
Management has moved funds to provide for full insurance coverage.
Management has moved funds to provide for full insurance coverage.
View Audit 3383
Elder Care One, Inc.
RI
HUD Housing Programs Internal Control / Segregation of Duties
Management has corrected the error.
Management has corrected the error.
View Audit 3383
Finding 1865 (2023-001)
Significant Deficiency 2023
Ditson Street Senior Housing, Inc.
MA
HUD Housing Programs
2022-001 Replacement Reserve Deposits 14.571 Supportive Housing for the Elderly Responsible Official Ellen Mason, Executive Director Plan Detail During September 2023, the Organization deposited the delinquent replacement reserve deposits required. In addition, the Organization is working with HUD t...
2022-001 Replacement Reserve Deposits 14.571 Supportive Housing for the Elderly Responsible Official Ellen Mason, Executive Director Plan Detail During September 2023, the Organization deposited the delinquent replacement reserve deposits required. In addition, the Organization is working with HUD to increase the Organization’s unit rents to be more consistent with approved rents in the area as well as increase the rents based on the Project’s budget. This increase in rental income will help the Organization fund its annual budget and required deposits to the replacement reserve. Anticipated Completion Date: September 2023.
View Audit 3264
Finding 1852 (2023-001)
Significant Deficiency 2023
Peekskill Housing Authority
NY
HUD Housing Programs Eligibility Internal Control / Segregation of Duties
2023-1 Condition: Deficiencies Noted in Examination of Low Rent Public Housing Tenant Files Steps to resolve: We will review the internal control procedures over tenant file recertifications and documentation. Management has implemented procedures to clear this finding in FY 2024. Timeframe: B...
2023-1 Condition: Deficiencies Noted in Examination of Low Rent Public Housing Tenant Files Steps to resolve: We will review the internal control procedures over tenant file recertifications and documentation. Management has implemented procedures to clear this finding in FY 2024. Timeframe: By FYE March 31, 2024 Individual responsible for correction: Janneyn Phalen, Interim Executive Director
View Audit 3223
Finding 1847 (2023-004)
Material Weakness 2023
Golden Thread Housing, Inc.
IA
Special Tests & Provisions HUD Housing Programs Material Weakness
Finding 2023-004 Replacement Reserves Management agrees with this finding. Because of cash flow issues this past year the replacement reserve was not being fully funded. I have now transferred the shortfall amount of $1386.00. We have submitted a request for a rent increase for the upcoming...
Finding 2023-004 Replacement Reserves Management agrees with this finding. Because of cash flow issues this past year the replacement reserve was not being fully funded. I have now transferred the shortfall amount of $1386.00. We have submitted a request for a rent increase for the upcoming year and for an increase for the amount placed into replacement reserve. We need to plan for upcoming expenses for the maintenance of the building. If it is approved, we plan to deposit the required amount each month in the replacement reserve.
View Audit 3215
Finding 1796 (2023-001)
Significant Deficiency 2023
Colorado Odd Fellows Three Links Corporation
CO
Cash Management HUD Housing Programs Reporting
Colorado Odd Fellows Three Links Corporation will adopt a review process that requires the Board President or the project's CPA to review and approve the calculation before transferring funds from the operations account to the residual receipts account.
Colorado Odd Fellows Three Links Corporation will adopt a review process that requires the Board President or the project's CPA to review and approve the calculation before transferring funds from the operations account to the residual receipts account.
View Audit 3136
Advanced Living Inc.'s Schwenckfeld Manor
PA
HUD Housing Programs Cash Management
We will follow the recommendation received from HUD.
We will follow the recommendation received from HUD.
View Audit 2917
Heritage Fields, Inc.
IL
HUD Housing Programs
U. S. Department of Housing and Urban Development Heritage Fields, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2023. Name and address of independent public accounting firm: MCK CPAs & Advisors, Decatur, Illinois. Audit period: Year ended June 30, 2...
U. S. Department of Housing and Urban Development Heritage Fields, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2023. Name and address of independent public accounting firm: MCK CPAs & Advisors, Decatur, Illinois. Audit period: Year ended June 30, 2023. The findings from the June 30, 2023 Schedule of Findings and Questioned Costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. U.S. Department of Housing and Urban Development:Supportive Housing for Persons with Disabilities Program (Section 811), Assistance Listing # 14.181: Recommendation: The security deposit spreadsheet should be reviewed and updated monthly and security deposits refunded within 30 days of the move-out date. Explanation of disagreement with audit finding: There is no disagreement with the audit finding. Action planned in response to finding: Management will review and update the security deposit spreadsheet to ensure the security deposits are processed and refunded within 30 days of the move-out date. Name(s) of the contact person(s) responsible for corrective action: Mary Garrison Planned completion date for corrective action plan: In process If the Department of Housing and Urban Development has questions regarding this plan, please call Mary Garrison, Heritage Fields, Inc. at (217) 362-6262.
View Audit 2892
Finding 1617 (2023-002)
Significant Deficiency 2023
Epsom Elderly Housing, Inc.
NH
HUD Housing Programs Internal Control / Segregation of Duties
Plan: A procedure will be implemented to ensure that the Project changes the Certifier on forms when and where applicable in a timely manner. Anticipated Completion Date: 7/31/2023. Contact: Duska Noel, Director of Housing and Michael Tabory, Chief Operating Officer
Plan: A procedure will be implemented to ensure that the Project changes the Certifier on forms when and where applicable in a timely manner. Anticipated Completion Date: 7/31/2023. Contact: Duska Noel, Director of Housing and Michael Tabory, Chief Operating Officer
View Audit 2860
Epsom Elderly Housing, Inc.
NH
Eligibility HUD Housing Programs Internal Control / Segregation of Duties
Plan: A procedure will be implemented to ensure that all tenant income and expenses are calculated correctly. Anticipated Completion Date: 7/31/2023. Contact Duska Noel, Director of Housing and Michael Tabory, Chief Operating Officer.
Plan: A procedure will be implemented to ensure that all tenant income and expenses are calculated correctly. Anticipated Completion Date: 7/31/2023. Contact Duska Noel, Director of Housing and Michael Tabory, Chief Operating Officer.
View Audit 2860
Finding 1613 (2023-002)
Significant Deficiency 2023
Belmont Elderly Housing, Inc.
NH
HUD Housing Programs Internal Control / Segregation of Duties
Plan: A procedure will be implemented to ensure that the Project changes the Certifier on forms when and where applicable in a timely manner. Anticipated Completion Date: 7/31/2023. Contact: Duska Noel, Director of Housing and Michael Tabory, Chief Operating Officer
Plan: A procedure will be implemented to ensure that the Project changes the Certifier on forms when and where applicable in a timely manner. Anticipated Completion Date: 7/31/2023. Contact: Duska Noel, Director of Housing and Michael Tabory, Chief Operating Officer
View Audit 2858
Belmont Elderly Housing, Inc.
NH
Cash Management HUD Housing Programs Internal Control / Segregation of Duties
Plan: A procedure will be implemented to ensure that the gross rent change is put into Real Page One site so that the necessary HUD form HUD-50059-A will be produced and put in the tenant file. Anticipated Completion Date: 7/31/2023. Contact Duska Noel, Director of Housing and Michael Tabory, Chief ...
Plan: A procedure will be implemented to ensure that the gross rent change is put into Real Page One site so that the necessary HUD form HUD-50059-A will be produced and put in the tenant file. Anticipated Completion Date: 7/31/2023. Contact Duska Noel, Director of Housing and Michael Tabory, Chief Operating Officer.
View Audit 2858
Mission Housing Developmnet Property Iv, Inc.
CA
HUD Housing Programs Reporting
Management is working on requesting HUD to waive the funding requirements.
Management is working on requesting HUD to waive the funding requirements.
View Audit 2808
Finding 1503 (2023-003)
Significant Deficiency 2023
Ehdoc Teamsters Residences, Inc.
FL
HUD Housing Programs Reporting
FINDING NO. 2023-003: Section 207/223(f) Mortgage Insurance for the Refinancing of Existing Multifamily Housing Projects, ALN 14.155 Recommendation: The Project should comply with HUD regulations for executing the required rent change as of its effective date and all earned revenue should be recorde...
FINDING NO. 2023-003: Section 207/223(f) Mortgage Insurance for the Refinancing of Existing Multifamily Housing Projects, ALN 14.155 Recommendation: The Project should comply with HUD regulations for executing the required rent change as of its effective date and all earned revenue should be recorded in the correct accounting period. Action Taken: The compliance department will provide additional training to the manager on implementing HUD approved rent increases. If the Oversight Agency for Audit has questions regarding these plans, please call Christine Harris at 954- 835-9200. Sincerely yours, Christine Harris Accounting Manager
View Audit 2765
Finding 1502 (2023-002)
Significant Deficiency 2023
Ehdoc Teamsters Residences, Inc.
FL
HUD Housing Programs Eligibility Reporting
FINDING NO. 2023-002: Section 207/223(f) Mortgage Insurance for the Refinancing of Existing Multifamily Housing Projects, ALN 14.155 Recommendation: The Project should maintain all required tenant documentation including proper signatures on applications, support for security deposit collections, ev...
FINDING NO. 2023-002: Section 207/223(f) Mortgage Insurance for the Refinancing of Existing Multifamily Housing Projects, ALN 14.155 Recommendation: The Project should maintain all required tenant documentation including proper signatures on applications, support for security deposit collections, evidence that tenants meet the age or disability requirements, and verification of tenant income through the EIV system. Action Taken: The compliance department will provide additional training with the manager on screening policies and procedures. Compliance will also conduct periodic file reviews ensuring screenings were performed and that a copy of the report was put into the tenant file.
View Audit 2765
Ehdoc Teamsters Residences, Inc.
FL
HUD Housing Programs Reporting
Oversight Agency for Audit, EHDOC Teamsters Residences, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2023. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067 ...
Oversight Agency for Audit, EHDOC Teamsters Residences, Inc. respectfully submits the following corrective action plan for the year ended June 30, 2023. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067 Audit period: July 1, 2022, through June 30, 2023 The findings from the June 30, 2023, schedule of findings and questioned costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. SECTION III – FINDINGS AND QUESTIONED COSTS – MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING NO. 2023-001: Section 207/223(f) Mortgage Insurance for the Refinancing of Existing Multifamily Housing Projects, ALN 14.155 Recommendation: The Project should implement procedures to ensure that the correct amount is deposited into the replacement reserve account each month. A HUD approved 9250 should be obtained to remove excess funds. Action Taken: The lender inadvertently took the retro R4R increase of $468.00 again after already being paid in the previous month. A 9250 will be prepared so that the over funding can be deposited back to the account.
View Audit 2765
Finding 1451 (2023-002)
Significant Deficiency 2023
Eastside Home Association
WA
HUD Housing Programs Procurement, Suspension & Debarment Reporting
Management agrees with the finding and funds will be included in current year’s residual receipts deposit.
Management agrees with the finding and funds will be included in current year’s residual receipts deposit.
View Audit 2650
Finding 1450 (2023-001)
Significant Deficiency 2023
Eastside Home Association
WA
HUD Housing Programs Procurement, Suspension & Debarment Reporting
Management agrees with the finding and has replenished the funds.
Management agrees with the finding and has replenished the funds.
View Audit 2650
Prairie Estates
MO
HUD Housing Programs
Corrective Action Plan for Current Year Findings_x000B_2023-001 Replacement Reserve Deposits_x000B__x000B_Corrective Action Plan_x000B__x000B_The deposit was delayed due to cash flow issues from service coordinator funding not been allocated for the year, but the deposit for March 2023 was made on M...
Corrective Action Plan for Current Year Findings_x000B_2023-001 Replacement Reserve Deposits_x000B__x000B_Corrective Action Plan_x000B__x000B_The deposit was delayed due to cash flow issues from service coordinator funding not been allocated for the year, but the deposit for March 2023 was made on May 9, 2023. The parent company, West Central Missouri Community Action Agency, has since secured an operating line of credit, and in the event of a shortfall of operating cash for Prairie Estates in the future that would inhibit a monthly deposit being made to replacement reserves, a request for access to the line of credit will be made in order to stay in compliance with the regulatory agreement._x000B__x000B_Person(s) Responsible: Aaron Franklin, Karen Webber Timing for Implementation: Completed 05/09/2023
View Audit 2491
Finding 1315 (2023-001)
Significant Deficiency 2023
Wentworth Corporation
RI
HUD Housing Programs Eligibility
Wentworth Corporation agrees with the audit finding identified as part of the FY23 Annual Audit performed by Marcum, Inc. The inconsistencies occurred during a transition of personnel and is believed to be an isolated incident associated with orientation. Going forward, controls will be put in place...
Wentworth Corporation agrees with the audit finding identified as part of the FY23 Annual Audit performed by Marcum, Inc. The inconsistencies occurred during a transition of personnel and is believed to be an isolated incident associated with orientation. Going forward, controls will be put in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff.
View Audit 2470
Finding 1314 (2023-001)
Significant Deficiency 2023
Shore Courts, INC
RI
HUD Housing Programs Eligibility
Shore Courts, Inc. agrees with the audit finding identified as part of the FY23 Annual Audit performed by Marcum, Inc. The inconsistencies occurred during a transition of personnel and is believed to be an isolated incident associated with orientation. Going forward, controls will be put in place to...
Shore Courts, Inc. agrees with the audit finding identified as part of the FY23 Annual Audit performed by Marcum, Inc. The inconsistencies occurred during a transition of personnel and is believed to be an isolated incident associated with orientation. Going forward, controls will be put in place to assure compliance, including, but not limited to, centralization of files, improved orientation procedures and periodic internal reviews conducted by Finance staff.
View Audit 2469
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