Audit 3136

FY End
2023-07-31
Total Expended
$1.60M
Findings
2
Programs
2
Year: 2023 Accepted: 2023-11-14
Auditor: Haynie & Company

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
1796 2023-001 Significant Deficiency - B
578238 2023-001 Significant Deficiency - B

Contacts

Name Title Type
V4U9VD7R7DE7 Rosie Scutti Auditee
7192699134 Ty Holman Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts, if any, shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The Project has not elected to use the 10 percent de minimis indirect cost rate as allowed under Uniform Guidance. The Project did not charge indirect costs to the grants for reimbursement. The accompanying schedule of expenditures of federal awards (the schedule) includes the federal award activity of the Project under programs of the federal government for the year ended July 31, 2023. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the schedule presents only a selected portion of the operations of the Project, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the Project.
Title: Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts, if any, shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The Project has not elected to use the 10 percent de minimis indirect cost rate as allowed under Uniform Guidance. The Project did not charge indirect costs to the grants for reimbursement. Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts, if any, shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years.
Title: Indirect Cost Rates Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts, if any, shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The Project has not elected to use the 10 percent de minimis indirect cost rate as allowed under Uniform Guidance. The Project did not charge indirect costs to the grants for reimbursement. The Project has not elected to use the 10 percent de minimis indirect cost rate as allowed under Uniform Guidance. The Project did not charge indirect costs to the grants for reimbursement.
Title: Section 202 Mortgage Accounting Policies: Expenditures reported on the schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts, if any, shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The Project has not elected to use the 10 percent de minimis indirect cost rate as allowed under Uniform Guidance. The Project did not charge indirect costs to the grants for reimbursement. This Mortgage was received in a prior year. This mortgage is a direct loan HUD and is subject to continuing compliance requirements. The balance of this mortgage at July 31, 2023 was $1,028,181.

Finding Details

Type of Finding: Federal Awards Finding. Finding Resolution Status: Resolved. Criteria: Per the Regulatory Agreement, project surplus cash is required to be deposited to the residual receipts account within 90 days after fiscal year end. Statement of Condition: The Project had surplus cash of $4,311 as of July 31, 2022. Cause: The surplus cash calculation provided in the prior fiscal year end audit was not reviewed. Effect: Residual receipts account is underfunded by $4,311. Auditor Non-Compliance Code: B. Failure to make required residual receipts deposits. FHA/Contract Number: FHA/Contract 101-EH132 Questioned Costs: $4,311. Reporting Views of Responsible Officials: The surplus cash calculation for Colorado Odd Fellows Three Links Apartments was provided to the Board with the financial statement audit but the required deposit was not made to the Residual Receipts account. Once the error was discovered, the prior year surplus cash of $4,311 was deposited to the residual receipts account. To eliminate this error in the future, we have adopted a review process that requires the Board President or the project CPA to review the Surplus Cash Calculation Schedule provided with the year end audited financial statements, approve the calculation, and deposit surplus cash per the calculation to the residual receipts account. Context: The surplus cash calculation provided in the prior fiscal year end audit was not reviewed. Recommendation: Make deposit of surplus cash to residual receipts account as required by the Regulatory Agreement. The Board should review the surplus cash calculation provided in the annual audit and transfer surplus cash from the operations account to the residual receipts account no later than 90 days after fiscal year end. Auditor's Summary of the Auditee's Comments on the Findings and Recommendations: Concur. Agree or Disagree with Auditor: Agree. Completion Date: October 2, 2023. Response: Colorado Odd Fellows Three Links Corporation will adopt a review process that requires the Board President or the project's CPA to review and approve the calculation before transferring funds from the operations account to the residual receipts account.
Type of Finding: Federal Awards Finding. Finding Resolution Status: Resolved. Criteria: Per the Regulatory Agreement, project surplus cash is required to be deposited to the residual receipts account within 90 days after fiscal year end. Statement of Condition: The Project had surplus cash of $4,311 as of July 31, 2022. Cause: The surplus cash calculation provided in the prior fiscal year end audit was not reviewed. Effect: Residual receipts account is underfunded by $4,311. Auditor Non-Compliance Code: B. Failure to make required residual receipts deposits. FHA/Contract Number: FHA/Contract 101-EH132 Questioned Costs: $4,311. Reporting Views of Responsible Officials: The surplus cash calculation for Colorado Odd Fellows Three Links Apartments was provided to the Board with the financial statement audit but the required deposit was not made to the Residual Receipts account. Once the error was discovered, the prior year surplus cash of $4,311 was deposited to the residual receipts account. To eliminate this error in the future, we have adopted a review process that requires the Board President or the project CPA to review the Surplus Cash Calculation Schedule provided with the year end audited financial statements, approve the calculation, and deposit surplus cash per the calculation to the residual receipts account. Context: The surplus cash calculation provided in the prior fiscal year end audit was not reviewed. Recommendation: Make deposit of surplus cash to residual receipts account as required by the Regulatory Agreement. The Board should review the surplus cash calculation provided in the annual audit and transfer surplus cash from the operations account to the residual receipts account no later than 90 days after fiscal year end. Auditor's Summary of the Auditee's Comments on the Findings and Recommendations: Concur. Agree or Disagree with Auditor: Agree. Completion Date: October 2, 2023. Response: Colorado Odd Fellows Three Links Corporation will adopt a review process that requires the Board President or the project's CPA to review and approve the calculation before transferring funds from the operations account to the residual receipts account.