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Corrective Action Plans

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Finding 522359 (2022-002)
Material Weakness 2022
Village of Spring Valley
NY
HUD Housing Programs Subrecipient Monitoring Material Weakness
Financial Reporting Requirements for Financial Assessment Submission Program Name: Section 8 Housing Choice Vouchers Assistance Listing: 14.871 Responsible Party: Village Treasurer and Housing Administrator Anticipated Completion Date: December 31, 2025 Corrective Action Plan: The Village Treasurer...
Financial Reporting Requirements for Financial Assessment Submission Program Name: Section 8 Housing Choice Vouchers Assistance Listing: 14.871 Responsible Party: Village Treasurer and Housing Administrator Anticipated Completion Date: December 31, 2025 Corrective Action Plan: The Village Treasurer and Housing Administrator will establish and document policies and procedures are designed to serve as a system on internal controls as required by OMB's Uniform Guidance (2 CFR 200). Village Treasurer will work with the PHA to ensure the accurate and timely preparation and submission of the GAAP-based unaudited and audited financial information to the Financial Assessment of Public Housing Sub-system ("FASS­PH") as required by 24 CFR Section 5.801. Management Response: Management agrees with the finding and will begin implementing policies and procedures for compliance with the terms of the Section 8 reporting requirements. This will include training of the program personnel which will effectively make the department comply with the requirements to submit timely GAAP-based unaudited and audited financial information to the F1SS-PH system. Monitoring Plan: Village Treasurer will work with Housing Administrator and the Independent Public Accountant (IPA) to verify reporting compliance for audit years that have not yet been reported.
View Audit 341636
Finding 520768 (2022-007)
Significant Deficiency 2022
Housing Authority of Cass County
ND
HUD Housing Programs Eligibility Significant Deficiency
The Authority will review its policies and procedures over program compliance requirements and continue to provide occupancy training to staff to prevent future exceptions
The Authority will review its policies and procedures over program compliance requirements and continue to provide occupancy training to staff to prevent future exceptions
View Audit 340568
Finding 520767 (2022-006)
Significant Deficiency 2022
Housing Authority of Cass County
ND
Eligibility HUD Housing Programs Significant Deficiency
The Authority will review its policies and procedures over program compliance requirements and continue to provide occupancy training to staff to prevent future exceptions.
The Authority will review its policies and procedures over program compliance requirements and continue to provide occupancy training to staff to prevent future exceptions.
View Audit 340568
Finding 518972 (2022-002)
Significant Deficiency 2022
George Galen Wheeler House INC
RI
HUD Housing Programs
Section 811 Capital Advance Program and Project Rental Assistance Contract ALN# 14.181 Recommendation: Establish and maintain documented monthly rent rolls and a current tenant security deposit liability summary into the month-end close process. Action Taken: Management agrees with the auditor's fin...
Section 811 Capital Advance Program and Project Rental Assistance Contract ALN# 14.181 Recommendation: Establish and maintain documented monthly rent rolls and a current tenant security deposit liability summary into the month-end close process. Action Taken: Management agrees with the auditor's finding and recommendation. If
View Audit 337419
Finding 518971 (2022-001)
Significant Deficiency 2022
George Galen Wheeler House INC
RI
HUD Housing Programs
Section 811 Capital Advance Program and Project Rental Assistance Contract ALN# 14.181 Recommendation: Implement strict segregation of tenant security deposit funds, conduct regular reconciliations, and establish regular record-keeping practices. Action Taken: Management agrees with the auditor's fi...
Section 811 Capital Advance Program and Project Rental Assistance Contract ALN# 14.181 Recommendation: Implement strict segregation of tenant security deposit funds, conduct regular reconciliations, and establish regular record-keeping practices. Action Taken: Management agrees with the auditor's finding and recommendation.
View Audit 337419
Finding 517840 (2022-002)
Significant Deficiency 2022
Unity Parenting & Counseling
IL
HUD Housing Programs
Strengthen record-keeping procedures to ensure that all required documentation, including rent reasonableness checklist and certification forms, is properly completed, retained, and accessible to current management.
Strengthen record-keeping procedures to ensure that all required documentation, including rent reasonableness checklist and certification forms, is properly completed, retained, and accessible to current management.
View Audit 336007
Union County, Arkansas
AR
HUD Housing Programs Reporting § 200.512
Union County, Arkansas continues its effort to ensure compliance with the requirements of the Uniform Guidance and recognizes the need for a timely submission of the data collection form and reporting package. Union County, Arkansas will work with its financial statement auditors to ensure audited ...
Union County, Arkansas continues its effort to ensure compliance with the requirements of the Uniform Guidance and recognizes the need for a timely submission of the data collection form and reporting package. Union County, Arkansas will work with its financial statement auditors to ensure audited financial statements are available to meet the required timeframe for future submissions of the data collection form and reporting package.
View Audit 334141
Town of Saugerties
NY
HUD Housing Programs Special Tests & Provisions
Finding 2022-008 - Special Testing and Provisions: Depository Agreements - HCV Auditee’s Response and Planned Corrective Action: The Town will work with the Public Housing administrator to insure a depository agreement is in place and documentation of same is on file and readily available. Planned ...
Finding 2022-008 - Special Testing and Provisions: Depository Agreements - HCV Auditee’s Response and Planned Corrective Action: The Town will work with the Public Housing administrator to insure a depository agreement is in place and documentation of same is on file and readily available. Planned Implementation Date of Corrective Action: January 2025 Person Responsible for Corrective Action: Fred Costello, Town Supervisor
View Audit 333967
Town of Saugerties
NY
HUD Housing Programs Reporting Internal Control / Segregation of Duties
Finding 2022-007 - Reporting - HCV Auditee's Response and Planned Corrective Action: The Town will work with the Public Housing administrator to implement a system to complete and file the unaudited financial information within two and a half months, and with the independent audit firm to file with...
Finding 2022-007 - Reporting - HCV Auditee's Response and Planned Corrective Action: The Town will work with the Public Housing administrator to implement a system to complete and file the unaudited financial information within two and a half months, and with the independent audit firm to file within nine months. Planned Implementation Date of Corrective Action: January 2025 Person Responsible for Corrective Action: Fred Costello, Town Supervisor
View Audit 333967
Finding 515593 (2022-003)
Significant Deficiency 2022
Rome Housing Authority
NY
Eligibility HUD Housing Programs Internal Control / Segregation of Duties
RHA has put in place comprehensive new procedures and controls for all staff members, including Clerks, Housing Assistants, Housing Coordinators, and Project Managers, concerning the mangaement of the waiting list process. As of September 2024, a new waiting list will be generated following each new...
RHA has put in place comprehensive new procedures and controls for all staff members, including Clerks, Housing Assistants, Housing Coordinators, and Project Managers, concerning the mangaement of the waiting list process. As of September 2024, a new waiting list will be generated following each new move-in, and the previous waiting will be approximately filed and preserved. Name of Responsible Person: Entire Admin Staff Implementation date: September 2024
View Audit 333317
Finding 514552 (2022-008)
Significant Deficiency 2022
Housing Authority of the City of Pueblo
CO
HUD Housing Programs Special Tests & Provisions Significant Deficiency
U.S. Department of Housing and Urban Development – CFDA #14.872 Capital Fund Program – 2022 Special Tests and Provisions – Environmental Reviews Significant Deficiency in Internal Control over Compliance Finding Summary: Testing indicated that there has not been an environmental review performed on ...
U.S. Department of Housing and Urban Development – CFDA #14.872 Capital Fund Program – 2022 Special Tests and Provisions – Environmental Reviews Significant Deficiency in Internal Control over Compliance Finding Summary: Testing indicated that there has not been an environmental review performed on 3 of 4 projects within the last 5-year period as required by HUD. Responsible Individual: Steven Trujillo, Executive Director Corrective Action Plan: The major project we are working on complied, but our smaller projects were not in compliance. We will make a point of getting this review completed as soon as possible and create a reminder to ensure it will be completed in a timely manner in the future. Anticipated Completion Date: January 2024
View Audit 332864
Finding 514547 (2022-003)
Significant Deficiency 2022
Housing Authority of the City of Pueblo
CO
HUD Housing Programs Internal Control / Segregation of Duties Special Tests & Provisions
U.S. Department of Housing and Urban Development – CFDA #14.871 Section 8 Housing Choice Vouchers Special Test and Provisions – Reasonable Rent Significant Deficiency in Internal Control over Compliance Finding Summary: During our testing for reasonable rent, we identified 10 instances when the Auth...
U.S. Department of Housing and Urban Development – CFDA #14.871 Section 8 Housing Choice Vouchers Special Test and Provisions – Reasonable Rent Significant Deficiency in Internal Control over Compliance Finding Summary: During our testing for reasonable rent, we identified 10 instances when the Authority did not maintain records to document the basis for the determination that rent to owner is reasonable rent. Responsible Individual: Steven Trujillo, Executive Director Corrective Action Plan: During 2022 the Authority experienced significant staff turnover and the appropriate steps, to maintain documentation of the reasonable rent calculation were not followed, therefore we did not ensure compliance with the program. The Housing Authority has implemented a process that requires proper documentation to be maintained when the reasonable rent calculation is completed. Anticipate Completion Date: January 2023
View Audit 332864
Finding 514396 (2022-006)
Significant Deficiency 2022
Kingston Housing Authority
NY
HUD Housing Programs Significant Deficiency Special Tests & Provisions
Finding 2022-006 - Recording of Declaration of Trust Against Public Housing Property - PH Auditee's Response and Planned Corrective Action The Authority will work to complete and/or locate the required Declaration of Trust documents for all PHA properties and seek direction from HUD, as needed. All...
Finding 2022-006 - Recording of Declaration of Trust Against Public Housing Property - PH Auditee's Response and Planned Corrective Action The Authority will work to complete and/or locate the required Declaration of Trust documents for all PHA properties and seek direction from HUD, as needed. All Declaration of Trust documentation will be maintained in an accessible location once complete. The Authority agrees with the findings, however, the Authority no longer administers the Public Housing Program due to the Section 22 conversion, so no further corrective action is applicable. Planned Implementation Date of Corrective Action: December 31, 2024 Person Responsible for Corrective Action: Harolda A. Wilcox, Executive Director
View Audit 332669
Finding 514395 (2022-005)
Significant Deficiency 2022
Kingston Housing Authority
NY
HUD Housing Programs Eligibility Significant Deficiency
Finding 2022-005 -Tenant Files - PH Auditee's Response and Planned Corrective Action The Authority will establish a checklist covering all Public Housing compliance requirements for tenants for the Tenant Housing Representatives to use during the move-in and recertification process which will be sig...
Finding 2022-005 -Tenant Files - PH Auditee's Response and Planned Corrective Action The Authority will establish a checklist covering all Public Housing compliance requirements for tenants for the Tenant Housing Representatives to use during the move-in and recertification process which will be signed by the Tenant Housing Representative and a supervisor or member of management. The checklist will be maintained in each tenant's file. The Authority agrees with the findings, however, the Authority no longer administers the Public Housing Program due to the Section 22 conversion, so no further corrective action is applicable. Planned Implementation Date of Corrective Action: December 31, 2024 Person Responsible for Corrective Action: Harolda A. Wilcox, Executive Director
View Audit 332669
Finding 514394 (2022-004)
Significant Deficiency 2022
Kingston Housing Authority
NY
HUD Housing Programs Eligibility Significant Deficiency
Finding 2022-004 -Tenant Files - HCV Auditee's Response and Planned Corrective Action The Authority will establish a checklist covering all Section 8 compliance requirements for tenants for the Tenant Housing Representatives to use during the move-in and recertification process which will be signed ...
Finding 2022-004 -Tenant Files - HCV Auditee's Response and Planned Corrective Action The Authority will establish a checklist covering all Section 8 compliance requirements for tenants for the Tenant Housing Representatives to use during the move-in and recertification process which will be signed by the Tenant Housing Representative and a supervisor or member of management. The checklist will be maintained in each tenant's file. Planned Implementation Date of Corrective Action: January 31, 2025 Person Responsible for Corrective Action: Harolda A. Wilcox, Executive Director
View Audit 332669
Finding 514393 (2022-003)
Significant Deficiency 2022
Kingston Housing Authority
NY
HUD Housing Programs Significant Deficiency Special Tests & Provisions
Finding 2022-003 - HQS Enforcement - HCV Auditee's Response and Planned Corrective Action The Authority established a checklist to be used by the Tenant Housing Representatives during the HQS inspection process to ensure all failed inspections are followed up on and corrected timely. The list will b...
Finding 2022-003 - HQS Enforcement - HCV Auditee's Response and Planned Corrective Action The Authority established a checklist to be used by the Tenant Housing Representatives during the HQS inspection process to ensure all failed inspections are followed up on and corrected timely. The list will be signed and reviewed regularly. A listing of all failed inspections will be maintained. Planned Implementation Date of Corrective Action: January 31, 2025 Person Responsible for Corrective Action: Harolda A. Wilcox, Executive Director
View Audit 332669
Finding 514392 (2022-002)
Significant Deficiency 2022
Kingston Housing Authority
NY
HUD Housing Programs Reporting Significant Deficiency
Finding 2022-002 - Reporting - HCV Auditee's Response and Planned Corrective Action The Authority will implement procedures and controls sufficient to ensure all accounts are reconciled timely and the unaudited and audited financial information can be submitted to HUD timely. Planned Implementation ...
Finding 2022-002 - Reporting - HCV Auditee's Response and Planned Corrective Action The Authority will implement procedures and controls sufficient to ensure all accounts are reconciled timely and the unaudited and audited financial information can be submitted to HUD timely. Planned Implementation Date of Corrective Action: December 31, 2024 Person Responsible for Corrective Action: Harolda A. Wilcox, Executive Director
View Audit 332669
Finding 514360 (2022-002)
Significant Deficiency 2022
The Hearth Foundation INC
TX
Questioned Costs HUD Housing Programs Cash Management
Management has contacted its HUD representative in order to obtain proper written approval for the $22,700 withdrawal made.
Management has contacted its HUD representative in order to obtain proper written approval for the $22,700 withdrawal made.
View Audit 332651 Questioned Costs: $1
Finding 514359 (2022-001)
Significant Deficiency 2022
The Hearth Foundation INC
TX
Questioned Costs HUD Housing Programs
Management has contacted its HUD representative in order to obtain proper approval of the withdrawal from its reserve for replacements account
Management has contacted its HUD representative in order to obtain proper approval of the withdrawal from its reserve for replacements account
View Audit 332651 Questioned Costs: $1
Finding 514276 (2022-004)
Significant Deficiency 2022
400-408 Housing Development Fund Company INC
NY
HUD Housing Programs Internal Control / Segregation of Duties Cash Management
Management has acknowledged a breach in protocol and deposited the current year’s surplus cash on August 9, 2022 and July 22, 2024.
Management has acknowledged a breach in protocol and deposited the current year’s surplus cash on August 9, 2022 and July 22, 2024.
View Audit 332529
Finding 513887 (2022-003)
Significant Deficiency 2022
Lincoln Road Benevolent Corporation D/b/a Olenes Pop Vidrine Gardens
LA
HUD Housing Programs Allowable Costs / Cost Principles
FINDING #2022-003 OVERPAYMENT OF PAYROLL EXPENSES Recommendation: We recommend that the management agent reimburse the entity for the overpayment of payroll expenses and implement additional controls to ensure that these fees are properly calculated in the future. Views of Responsible Officials a...
FINDING #2022-003 OVERPAYMENT OF PAYROLL EXPENSES Recommendation: We recommend that the management agent reimburse the entity for the overpayment of payroll expenses and implement additional controls to ensure that these fees are properly calculated in the future. Views of Responsible Officials and Planned Corrective Action: The management agent reimbursed the entity the $1,620. They have also contracted with an outside payroll organization to administer payroll.
View Audit 332044
Finding 513886 (2022-002)
Significant Deficiency 2022
Lincoln Road Benevolent Corporation D/b/a Olenes Pop Vidrine Gardens
LA
HUD Housing Programs
FINDING# 2022-002 LATE CENSUS BUREAU FILING Recommendation: We recommend that the property comply with all continuing compliance requirements and ensure that the data collection form is submitted by the required deadline in the future. Views of Responsible Officials and Planned Corrective Action: ...
FINDING# 2022-002 LATE CENSUS BUREAU FILING Recommendation: We recommend that the property comply with all continuing compliance requirements and ensure that the data collection form is submitted by the required deadline in the future. Views of Responsible Officials and Planned Corrective Action: Management will comply with this recommendation in the future.
View Audit 332044
Finding 513885 (2022-001)
Significant Deficiency 2022
Lincoln Road Benevolent Corporation D/b/a Olenes Pop Vidrine Gardens
LA
HUD Housing Programs
FINDING# 2022-001 LATE AUDIT SUBMISSION Recommendation: We recommend that the property comply with HUD’s audit requirements and ensure that the audit is submitted by the required deadline in the future. Views of Responsible Officials and Planned Corrective Action: Management is aware and will comp...
FINDING# 2022-001 LATE AUDIT SUBMISSION Recommendation: We recommend that the property comply with HUD’s audit requirements and ensure that the audit is submitted by the required deadline in the future. Views of Responsible Officials and Planned Corrective Action: Management is aware and will comply with this recommendation in the future.
View Audit 332044
Hillside Elderly Housing, Inc.
CT
HUD Housing Programs Matching / Level of Effort / Earmarking
Hillside Elderly Housing Inc. 1 Glen Ayre Dr. New Milford, CT 06776 November 22, 2024 Corrective Action Plan US Department of Housing & Urban Development 20 Church Street 10th Floor Hartford, CT 06103 Hillside Elderly Housing Inc respectfully submits the following action plan for June 30, 2022 year...
Hillside Elderly Housing Inc. 1 Glen Ayre Dr. New Milford, CT 06776 November 22, 2024 Corrective Action Plan US Department of Housing & Urban Development 20 Church Street 10th Floor Hartford, CT 06103 Hillside Elderly Housing Inc respectfully submits the following action plan for June 30, 2022 year-end audited by: Brian S Borgerson, CPA Bailey, Moore, Glazer, Schaefer & Proto LLP 16 Lunar Drive Woodbridge, Connecticut The sole finding from the 06/30/2022 schedule of findings and questioned costs below and numbered consistently with the numbers assigned in Section A of the Summary of Audit Results does not include findings and is not addressed. Findings-Financial Statement Audit NONE Findings-Federal Award Programs Audit Department of Housing and Urban Development Finding number 2022-001 CFDA Number: 14.157 - Supportive Housing for the Elderly Recommendations: Care to be taken in matching requests to the proper bank accounts Management Response: Money was erroneously withdrawn from the wrong bank account. Should have been the escrow account vs the replacement reserve account. Funds have been reimbursed to the proper account. Sabine Cox Elderly Housing Management, Inc. Comptroller
View Audit 330718
Finding 512310 (2022-007)
Significant Deficiency 2022
City of Compton
CA
HUD Housing Programs Internal Control / Segregation of Duties Special Tests & Provisions § 200.303
Management Response and Corrective Action Plan City's Response: The City concurs with the recommendation. Corrective Action Plan: The recommendations are included in the new grants policy. The City Manager shall review and approve it for implementation by March 2025. Planned Implementation Date:...
Management Response and Corrective Action Plan City's Response: The City concurs with the recommendation. Corrective Action Plan: The recommendations are included in the new grants policy. The City Manager shall review and approve it for implementation by March 2025. Planned Implementation Date: March 2025 Responsible Person(s): City Manager
View Audit 330077
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