Audit 13824

FY End
2023-09-30
Total Expended
$2.81M
Findings
2
Programs
2
Year: 2023 Accepted: 2024-01-26

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
10216 2023-001 - - B
586658 2023-001 - - B

Programs

ALN Program Spent Major Findings
14.239 Home Investment Partnerships Program $881,000 Yes 1
14.181 Supportive Housing for Persons with Disabilities $109,823 Yes 0

Contacts

Name Title Type
HTDAP5QTRAM6 Nannette Vallis Auditee
2812987999 Nancy MacK Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: Expenditures reported in the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursements. De Minimis Rate Used: N Rate Explanation: Village at Hickory Glen Apartments elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards includes the federal grant activity of Village at Hickory Glen Apartments, HUD Project No. 114-HD045, and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Because the Schedule presents only a selected portion of the operations of Village at Hickory Glen Apartments, it is not intended to and does not present the financial position, changes in net assets or cash flows of Village at Hickory Glen Apartments.
Title: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Accounting Policies: Expenditures reported in the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursements. De Minimis Rate Used: N Rate Explanation: Village at Hickory Glen Apartments elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. Expenditures reported in the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursements.
Title: INDIRECT COST RATE Accounting Policies: Expenditures reported in the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursements. De Minimis Rate Used: N Rate Explanation: Village at Hickory Glen Apartments elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. Village at Hickory Glen Apartments elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance.
Title: HUD CAPITAL ADAVANCE Accounting Policies: Expenditures reported in the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursements. De Minimis Rate Used: N Rate Explanation: Village at Hickory Glen Apartments elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The Project has received a capital advance under Section 811 of the National Housing Act. The capital advance balance at the beginning of the year is included in the federal expenditures presented in the schedule. The Project received no additional funds during the year. The capital advance has a balance of $1,816,800 at the end of the fiscal year and is included with net assets with donor restrictions in the statement of financial position.
Title: HOME LOAN Accounting Policies: Expenditures reported in the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursements. De Minimis Rate Used: N Rate Explanation: Village at Hickory Glen Apartments elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The Project has received a mortgage loan under the HOME Investments Partnership Program. The loan balance at the beginning of the year is included in the federal expenditures presented in the schedule. The Project received no additional loan funds during the year. The loan balance at the end of the fiscal year is $881,000.

Finding Details

Schedule reference number 2023-001. Title and AL Number of Federal Program: Section 811 Capital Advance (AL 14.181) and Home Improvement Partnership Program (AL 14.239) Type of finding: Federal Award Resolution status: In process Population size: N/A Sample size: N/A Repeat finding: No Criteria: Surplus cash should be funded to the residual receipts account within 60 days of year end. Condition: The project had surplus cash amounting to $6,269 as of September 30, 2022. Cause: Management inadvertently deposited $6,268 into the reserve for replacement account on November 29, 2022 instead of depositing $6,269 into the residual receipts account. When management realized the mistake, they made another deposit of $6,268 into the residual receipts account in February 2023, however they have an additional deposit in the reserve for replacement account as of September 30, 2023. Effect: There may have been surplus cash as of September 30, 2023. Noncompliance code: B. Questioned cost: N/A Reporting views of officials: Auditee agrees with the finding. Contract Number: 114-HD045. Context: This was noted while performing certain procedures on surplus cash. Recommendation: Management should obtain approval from HUD to withdraw the extra deposit from the reserve for replacement account and ensure that any surplus cash is deposited in the correct amount into the residual receipts account on a timely basis. Auditors' summary of auditee's comments: They are in agreement. Completion date: September 30, 2024. Response: Management plans to obtain approval from HUD to withdraw the extra deposit in the reserve for replacement account and will calculate surplus cash and fund the residual receipts with the required amount on a timely basis.
Schedule reference number 2023-001. Title and AL Number of Federal Program: Section 811 Capital Advance (AL 14.181) and Home Improvement Partnership Program (AL 14.239) Type of finding: Federal Award Resolution status: In process Population size: N/A Sample size: N/A Repeat finding: No Criteria: Surplus cash should be funded to the residual receipts account within 60 days of year end. Condition: The project had surplus cash amounting to $6,269 as of September 30, 2022. Cause: Management inadvertently deposited $6,268 into the reserve for replacement account on November 29, 2022 instead of depositing $6,269 into the residual receipts account. When management realized the mistake, they made another deposit of $6,268 into the residual receipts account in February 2023, however they have an additional deposit in the reserve for replacement account as of September 30, 2023. Effect: There may have been surplus cash as of September 30, 2023. Noncompliance code: B. Questioned cost: N/A Reporting views of officials: Auditee agrees with the finding. Contract Number: 114-HD045. Context: This was noted while performing certain procedures on surplus cash. Recommendation: Management should obtain approval from HUD to withdraw the extra deposit from the reserve for replacement account and ensure that any surplus cash is deposited in the correct amount into the residual receipts account on a timely basis. Auditors' summary of auditee's comments: They are in agreement. Completion date: September 30, 2024. Response: Management plans to obtain approval from HUD to withdraw the extra deposit in the reserve for replacement account and will calculate surplus cash and fund the residual receipts with the required amount on a timely basis.