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Corrective Action Plans

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Reno Voa Elderly Housing, Inc. (sierra Manor Ii)
LA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts deficiency was funded on August 21, 2023 in the amount of $1,724. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts deficiency was funded on August 21, 2023 in the amount of $1,724. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 14916
Madison Voa Elderly Housing, INC (dublin Village)
VA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency was funded on November 4, 22022 in the amount of $3,221. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency was funded on November 4, 22022 in the amount of $3,221. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 14913
Fort Collins Voa Elderly Housing, Inc. (the Sanctuary)
LA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency was funded on August 24, 2023 in the amount of $9,011. Management will ensure that the residual receipts account is property funded in the future.
Management agrees with the finding. The residual receipts account deficiency was funded on August 24, 2023 in the amount of $9,011. Management will ensure that the residual receipts account is property funded in the future.
View Audit 14628
Harrisburg Voa Elderly Housing, INC (laurel Towers)
VA
Cash Management HUD Housing Programs
Management agrees with the finding. The excess funds were accrued to offset future Section 8 HAP requests.
Management agrees with the finding. The excess funds were accrued to offset future Section 8 HAP requests.
View Audit 14619
Prince George's County Voa Living Center I, Inc.
LA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency was funded on August 1, 2023 in the amount of $28,939. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency was funded on August 1, 2023 in the amount of $28,939. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 14611
Victor Hernandez Building Elderly Hsg Inc. (victor Hernandez)
LA
HUD Housing Programs Cash Management
Management agrees with the finding. The excess funds were accrued to submit to HUD.
Management agrees with the finding. The excess funds were accrued to submit to HUD.
View Audit 14604
Fredericksburg Voa Elderly Housing, INC (evergreen Villa)
VA
HUD Housing Programs
Management agrees with the finding. The excess funds were accrued to offset future Section 8 HAP requests.
Management agrees with the finding. The excess funds were accrued to offset future Section 8 HAP requests.
View Audit 14603
Houston Voa Elderly Housing, INC (lakeview Place)
VA
Questioned Costs HUD Housing Programs
Management agrees with the finding. Management has submitted the forms for HUD’s approval.
Management agrees with the finding. Management has submitted the forms for HUD’s approval.
View Audit 14597 Questioned Costs: $1
Montrose Voa Elderly Housing, INC (centennial Tower)
VA
HUD Housing Programs Cash Management
Management agrees with the finding. The excess funds were accrued to submit to HUD.
Management agrees with the finding. The excess funds were accrued to submit to HUD.
View Audit 14589
Montrose Voa Elderly Housing Iii, INC (cimarron Village)
VA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency will be funded in the amount of $8,779. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency will be funded in the amount of $8,779. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 14586
Mansfield Voa Ind Housing INC (freedom Village Mansfield)
VA
Cash Management HUD Housing Programs
Management agrees with the finding. The residual receipts account deficiency was funded on August 3, 2023, in the amount of $12,527. Management will ensure that the residual receipts account is properly funded in the future.
Management agrees with the finding. The residual receipts account deficiency was funded on August 3, 2023, in the amount of $12,527. Management will ensure that the residual receipts account is properly funded in the future.
View Audit 14581
Smokey Hollow Housing Development Fund Company, Inc.
NY
HUD Housing Programs Cash Management
Recommendation: We recommend that management should deposit the required funds in the future into the residual receipts reserve account within the 60 day requirement. Action taken: Smokey Hollow Housing Development Fund Company, Inc. agrees with the auditor’s recommendation and will implement proce...
Recommendation: We recommend that management should deposit the required funds in the future into the residual receipts reserve account within the 60 day requirement. Action taken: Smokey Hollow Housing Development Fund Company, Inc. agrees with the auditor’s recommendation and will implement procedures to ensure timely and accurate deposits in the future. For questions regarding this corrective action plan, please contact Kyle Lyskawa, Chief Financial Officer, at (315)424-1821.
View Audit 14553
Finding 10816 (2023-001)
Significant Deficiency 2023
Central Oregon Regional Housing Authority
OR
Procurement, Suspension & Debarment HUD Housing Programs
Response to Finding 2023-001 Federal Award Agency: Department of the Treasury Name of Contact Person: Geoff Wall, Chief Financial Officer Views of Responsible Officials: The scope of the work for the architect and the sources of funding for the development were not known at the time of initial engag...
Response to Finding 2023-001 Federal Award Agency: Department of the Treasury Name of Contact Person: Geoff Wall, Chief Financial Officer Views of Responsible Officials: The scope of the work for the architect and the sources of funding for the development were not known at the time of initial engagement with the architect. Corrective Action: 1. The Director of Development for the Authority will issue a Request for Qualifications (RFQ) to establish a pool of qualified architects for future projects. Date of Planned Corrective Action: The RFQ was published on 10/31/2023, 11/07/2023 and 11/14/2023, with all responses due by 11/30/2023. The Authority received 16 responses before the deadline and is in the process of evaluating those responses and establishing the qualified pool.
View Audit 14471
Finding 10681 (2023-001)
Significant Deficiency 2023
East Columbia Apartments
MS
HUD Housing Programs Significant Deficiency
CORRECTIVE ACTION PLAN MARCH 31, 2023 U. S. Department of Housing and Urban Development East Columbia Apartments (the "Project") respectfully submits the following corrective action plan for the year ended March 31, 2023. Audit Firm: Harper, Rains, Knight & Company, P.A. 1052 Highland Col...
CORRECTIVE ACTION PLAN MARCH 31, 2023 U. S. Department of Housing and Urban Development East Columbia Apartments (the "Project") respectfully submits the following corrective action plan for the year ended March 31, 2023. Audit Firm: Harper, Rains, Knight & Company, P.A. 1052 Highland Colony Parkway, Suite 100 Ridgeland, MS 39157 Audit Period: Year Ended March 31, 2023 Audit Finding Reference: 2023-001 Planned Corrective Action: The Project will submit its audited financial statements to the federal clearinghouse immediately. Name of Contact Person: If the U. S. Department of Housing and Urban Development for audit has questions regarding this plan, please call Rick Greene at 601-714-8349. Sincerely, East Columbia Apartments By Inventive Property Management
View Audit 14359
Finding 10531 (2023-002)
Significant Deficiency 2023
Village Cooperative of the Northland
MO
HUD Housing Programs Special Tests & Provisions Subrecipient Monitoring
The Cooperative will make required deposits to the General Operating Reserve.
The Cooperative will make required deposits to the General Operating Reserve.
View Audit 14220
Finding 10508 (2023-004)
Significant Deficiency 2023
United Methodist Western Kansas Mexican American Ministries Inc. D/b/a Genesis Family Health
KS
Subrecipient Monitoring HUD Housing Programs Reporting
Finding 2023.004 - Reporting Recommendation The Organization should establish a system of internal controls to ensure that all UDS related calculations are properly documented and maintained. Action Taken Health contracted with an interim Chief Financial Officer in January 2023. The interim CFO de...
Finding 2023.004 - Reporting Recommendation The Organization should establish a system of internal controls to ensure that all UDS related calculations are properly documented and maintained. Action Taken Health contracted with an interim Chief Financial Officer in January 2023. The interim CFO departed in February 2023 and was unable to provide the organization with work source documents for the 2022 UDS submission. Effective January 2024, the current Chief Financial Officer and the electronic medical records specialist (IT) will ensure all source documentation for the UDS submission is saved on the organization’s shared file drive to support the annual UDS submission.
View Audit 14201
Finding 10504 (2023-003)
Significant Deficiency 2023
United Methodist Western Kansas Mexican American Ministries Inc. D/b/a Genesis Family Health
KS
Subrecipient Monitoring Allowable Costs / Cost Principles HUD Housing Programs
Finding 2023.003 - Activities Allowed or Unallowed Recommendation The Organization should establish a system of internal controls to ensure that all employees are being paid the correct amounts. Action Taken United Methodist Western Kansas Mexican-American Ministries Inc. d/b/a Genesis Family Heal...
Finding 2023.003 - Activities Allowed or Unallowed Recommendation The Organization should establish a system of internal controls to ensure that all employees are being paid the correct amounts. Action Taken United Methodist Western Kansas Mexican-American Ministries Inc. d/b/a Genesis Family Health implemented PayCom in January 2023. With this system update, the organization has implemented an automated process to ensure changes to employee pay rates are approved and adjusted timely. This process requires all changes to employee’s compensation being entered into the PayCom (payroll system) by the departmental managers/supervisors. Changes in pay are automatically flagged for review and approval by the human resources department. These changes improved internal controls to ensure all employee rate changes are implemented timely and employees are being paid the correct amount.
View Audit 14201
Finding 10500 (2023-002)
Significant Deficiency 2023
United Methodist Western Kansas Mexican American Ministries Inc. D/b/a Genesis Family Health
KS
Subrecipient Monitoring Eligibility HUD Housing Programs
Finding 2023.002 - Sliding Fee Scale Documentation Recommendation The Organization should establish a system of internal controls to ensure that all sliding fee discounts are properly calculated and supported based on family size and income. Action Taken The proficiency of all billing staff respon...
Finding 2023.002 - Sliding Fee Scale Documentation Recommendation The Organization should establish a system of internal controls to ensure that all sliding fee discounts are properly calculated and supported based on family size and income. Action Taken The proficiency of all billing staff responsible for applying sliding fee discounts and ensuring proper calculations based on family size and income will be evaluated. The organization implemented an Onboarding and Enrollment department in June 2023 to review clinic schedules prior to the patient’s appointment. The onboarding and enrollment staff meet with each new patient to review and verify insurance information, check Medicaid eligibility, ensure fully completed registrations and complete application for any slide fee discounts applicable based on income and family size. Billing staff reviews this information and applies the appropriate discount to the patient charges. This crosschecking process will improve internal controls related to the sliding fee discount process.
View Audit 14201
Finding 10446 (2023-001)
Significant Deficiency 2023
McSherrystown Interfaith Housing Corporation
PA
HUD Housing Programs Significant Deficiency
McSherrystown Interfaith Housing Corporation 40 E. High Street, Gettysburg, PA 17325 Phone (717) 334-1518 • Fax (717) 334-8326 TDD/TTY Relay Service: 1-800-654-5984 www.adamscha.org CORRECTIVE ACTION PLAN December 28, 2023 McSherrystown Interfaith Housing Corporation respectfully submits the follow...
McSherrystown Interfaith Housing Corporation 40 E. High Street, Gettysburg, PA 17325 Phone (717) 334-1518 • Fax (717) 334-8326 TDD/TTY Relay Service: 1-800-654-5984 www.adamscha.org CORRECTIVE ACTION PLAN December 28, 2023 McSherrystown Interfaith Housing Corporation respectfully submits the following corrective action plan for the year ended September 30, 2023. Cognizant or Oversight Agency for Audit: Mortgage Insurance Rental Housing, ALN #14.134 Name and address of independent public accounting firm: Hamilton & Musser, PC 176 Cumberland Parkway Mechanicsburg, PA 17055 Audit Period: October 1, 2022 - September 30, 2023 The finding from the September 30, 2023 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number assigned in the schedule. Findings - Financial Statement Audit: None Findings and Questioned Costs - Major Federal Award Programs Audit: #2023-001 - Significant Deficiency-Reconciliation of Escrow Accounts Mortgage Insurance Rental Housing, ALN #14.134 Recommendation We recommend that McSherrystown Interfaith Housing Corporation make an entry to record escrow activity during the year and implement similar monthly adjustments going forward. View of responsible officials and planned corrective action We agree that this compliance requirement is listed in the compliance supplement. We will implement additional procedures to capture escrow activity during the year. Additional training has been provided to the Accounting staff. If the U.S. Department of Housing and Urban Development has questions regarding this plan, please call McSherrystown Interfaith Housing Corporation Executive Director, Stephanie McIIwee at (717) 334-1518.
View Audit 14113
Finding 10402 (2023-001)
Material Weakness 2023
First Baptist Church Capitol Hill Homes, Inc. D/b/a Kelly Miller Smith Towers
TN
Questioned Costs HUD Housing Programs Reporting
Auditee Response: The Board of Directors and management worked with the auditors to submit and certify to the FAC the Single Audit Reporting Packages for the years ended April 30, 2022 and 2021. This was completed on July 31, 2023. The Audit Committee of the Board of Directors will insure that fu...
Auditee Response: The Board of Directors and management worked with the auditors to submit and certify to the FAC the Single Audit Reporting Packages for the years ended April 30, 2022 and 2021. This was completed on July 31, 2023. The Audit Committee of the Board of Directors will insure that future Single Audit Reporting Packages for the year ending April 30, 2023 and beyond with be remitted in accordance with federal regulations. The Board of Directors and management will work with the prior auditors to insure that missing FAC submissions for the years ended April 30, 2020 and prior will be submitted and certified as applicable and in accordance with federal regulation.
View Audit 14064 Questioned Costs: $1
Finding 10392 (2023-003)
Material Weakness 2023
Alpha One
ME
Questioned Costs HUD Housing Programs Material Weakness
Management will seek approval from the funding Agency for the questioned costs and return funds if costs are not approved.
Management will seek approval from the funding Agency for the questioned costs and return funds if costs are not approved.
View Audit 14054 Questioned Costs: $1
Finding 10370 (2023-001)
Significant Deficiency 2023
Kearsarge Elderly Housing, Inc.
NH
HUD Housing Programs Internal Control / Segregation of Duties
Condition: The certifier for HUD forms should be a current employee with oversight in the area the form pertains to. HUD forms must be certified by an authorized user. Plan: A procedure will be implemented to ensure that changes in certifiers on forms at Projects are made in a timely fashion. Ant...
Condition: The certifier for HUD forms should be a current employee with oversight in the area the form pertains to. HUD forms must be certified by an authorized user. Plan: A procedure will be implemented to ensure that changes in certifiers on forms at Projects are made in a timely fashion. Anticipated Completion Date: Completed June 30, 2023 Contact: Duska Noel, Director of Housing Michael Tabory, Chief Operating Officer
View Audit 14019
Finding 10328 (2023-001)
Material Weakness 2023
Southwest R-V School District
MO
Internal Control / Segregation of Duties HUD Housing Programs
CORRECTIVE ACTION PLAN September 14, 2023 UNITED STATES DEPARTMENT OF EDUCATION UNITED STATES DEPARTMENT OF AGRICULTURE Southwest R-V School District respectfully submits the following corrective action plan for the year ended June 30, 2023. Contact information for the individual responsible fo...
CORRECTIVE ACTION PLAN September 14, 2023 UNITED STATES DEPARTMENT OF EDUCATION UNITED STATES DEPARTMENT OF AGRICULTURE Southwest R-V School District respectfully submits the following corrective action plan for the year ended June 30, 2023. Contact information for the individual responsible for the corrective action: Tosha Tilford, Superintendent Southwest R-V School District 300 N Myrtle Street Washburn, MO 65772 (417) 826-5410 Independent Public Accounting Firm: The CPA Group, PC, 217 4th Street, Monett, MO 65708 Audit Period: Year ended June 30, 2023 The findings from the June 30, 2023, Schedule of Findings and Questioned Costs are discussed below. The findings are numbered consistently with the numbers assigned in the schedule. FINDINGS – FINANCIAL STATEMENT AUDIT Material Weakness – Internal Control over Financial Reporting - Segregation of duties Finding 2023-001 Recommendation: We realize Because of limited resources and personnel, management may not be able to achieve a proper segregation of duties; however, our professional standards require that we bring this lack of segregation of duties to your attention in this report. Action Taken: The limited number of available personnel prohibits segregation of incompatible duties and the District does not have the resources to hire additional accounting personnel. Completion Date: Not applicable Sincerely, Tosha Tilford, Superintendent Southwest R-V School District
View Audit 14007
Finding 10292 (2023-001)
Significant Deficiency 2023
St. Matthew Manor - West, Inc.
TN
Questioned Costs Subrecipient Monitoring HUD Housing Programs
Statement of condition 2023-001: During the year ended September 30, 2023, the Project paid expenses totaling $695 on behalf of an entity under common management without HUD approval. Recommendation: Management should have the other project reimburse $695. Action(s) taken or planned on the findi...
Statement of condition 2023-001: During the year ended September 30, 2023, the Project paid expenses totaling $695 on behalf of an entity under common management without HUD approval. Recommendation: Management should have the other project reimburse $695. Action(s) taken or planned on the finding: On December 18, 2023, the finding was cleared as $695 was repaid to the Project. Completion date: December 18, 2023
View Audit 13940 Questioned Costs: $1
Pittsfield Lowry, LLC
IL
HUD Housing Programs
Identifying Number: 2023-002 Finding: The Organization calculated surplus cash of $31,225 as of September 30, 2020 and surplus cash of $39,082 as of September 30, 2021, which includes the undeposited amount from September 30, 2020. This amount was not deposited into a residual receipts fund accou...
Identifying Number: 2023-002 Finding: The Organization calculated surplus cash of $31,225 as of September 30, 2020 and surplus cash of $39,082 as of September 30, 2021, which includes the undeposited amount from September 30, 2020. This amount was not deposited into a residual receipts fund account. The Organization calculated surplus cash of $149,237 as of September 30, 2022, which includes the undeposited amount from September 30, 2021. The Organization has not deposited this amount into a separate residual receipts fund account within 90 days of the fiscal year-end. Corrective Action Taken or Planned: Ron Wilson is responsible to ensure corrective actions are taken. Surplus cash was caused by a release from the replacement reserve and a timing difference between the release of the reserve and the addition of building improvments. Building improvements and a related payable were recorded during the year ended September 30, 2023. As of September 30, 2023, the Organization did not have any surplus cash. The construction payable will be paid in full in the near future.
View Audit 13911
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